Team:Resources/2015-08-05

Andrew, Russell.

Discussion

To clarify:

• Trustees have purchased a job lot of whiteboard stuff from Amazon without notification (we think the purchases items are fine, but we could have done it and were meeting this week)
• Is not out of our budget (but it is odd for auditing/item restocking)

We request:

• We re-iterative the request to fulfill the things from Decembers meeting:
  • They have not provided a point of contact or had a trustee join the group for communication purposes
  • Communication channel - with trustees on it too. Discourse. (Extra note: no contact with trustees formally for months)
  • Shared space for documents (Google Drive) (Extra note: scanned receipts not done due to this)
  • Inter-team communication - eg; message to software team (Extra note: no contact with safety or tools team)
  • Processes for adding people to teams more easily (Extra note: no new people have showed up)

Additional problems to resolve:

• (New) Asking for a budget to be completed will take longer then the few weeks we have (especially since we were told it was January before)
• (Old) We're currently understaffed
• (Old) No one has emailed us about "urgent" items so we don't know about them

Scoping suggestion from James:

• Food staples
• Kitchen consumables and cleaning stuff
• Bathroom consumables
• Stationary
• Workshop fixings
• Workshop consumables

Will wait on the suggestions from James before doing the budget - do a rough one not based off what we previously purchased.

• Not specific items or the old things we've purchased (rough guesses are fine)

Meeting Notes

Brought by team:

• Sainsbury's goods
  • Toilet rolls - £3.00
  • Kitchen Roll x 8 - £4.00
  • Nescafe 500G - £11.00
  • Red Label - £5.70
  • Double strength blackcurrent x2 - £3
  • £26.20

Brought by Matt for Electronics area (resistors and capacitors):

• £53.83

Brought by Rob:

• Toilet paper, kitchen roll and bin liners from Makro

Brought by Trustees; no notification to us or any requests through email for these:

• Silverline 100 Pack 7.2 mm Mini Glue Sticks - £7.99
• Silverline 436756 Hook and Loop Discs 300mm 10-Pack 120 Grit - £9.86
• Silverline 698462 Glue Sticks 11.2 x 100 mm - Pack of 50 - £6.68
• Sealey 4.8 x 200mm Cable Ties (Pack of 100) - £3.49
• Sealey CT48301 Cable Ties 4.8 x 300mm Pack of 100 - £4.35
• Sterile Non Woven Swabs - 5cm x 5cm (5 per Pouch, Pack of 25) - £3.80
• 2 x 3-in-1 Ho5110 Standard Flexican 3-in-1 Oil - £2.49
• Silverline 934116 Hook and Loop Discs 300mm 10-Pack 80 Grit - £7.97
  • Subtotal (w/VAT): £49.12
• Pk of 100 - First Aid GAUZE SWABS - 5cm x 5cm (8ply) - Non sterile CE - £3.93 (NB: Not even our item to buy?)
• 100 x White Cable Ties 100Mm X 2.5Mm Zip Ties - £0.95
• 3 x SM9 Snap Off Blade Knives 9mm Pack of 3(STANLEY 2-10-150) - £4.42
• Silverline 277865 Self Adhesive Sanding Discs 150 mm - Pack of 10 (120 Grit) - £3.50
• Staedtler noris school pencils HB [pack of 36] - £7.07
• Total: £68.99

• Missing: Acetone
• Missing: Screws

Budgeting:

• 2015-06-08 - £26.20 - Sainsburys
• 2015-07-29 - £45.00 - Card Transfer to XXXX fairfx card - Quick transfer James will put back soon.
• Total on card: £232.14

From previous meeting:

• Andrew:
  • Brought by Trustees Cable ties
  • Reprap straps (Need to email Dominic)
  • Masking tape
  • Blue tack
  • Blue sharpies - approved. Reference link
  • Blue painters tape for 3d Printer 55mm
  • A4 paper reams
  • Brought by Trustees Pencils
  • Glues:
    • Z epoxy - £20 - Russell to investigate - http://www.axminster.co.uk/z-poxy-epoxy-resin - Lionel suggests shop4glue.com
    • Wood Glue tub (PVA)
    • Epoxy Resin Glue
    • Super Glue tubes
    • Contact adhesive
    • Brought by Trustees Glue sticks
  • Local Building Merchants:
    • Wood Filler
    • Blow torch gas
• Russell's list - approved to look for/get:
  • Olive Oil (from cheap place)
  • Grinding/cutting discs
  • Blade connectors (electronics)
  • Tinted Visor (our current Arco one doesn't have a tinted one available).
  • Metal polishing wax - run out of some already
  • TIG welding gloves in various sizes (small/medium)
  • Brought by Trustees Orbital & mini sanding disks
• Lionel
  • Multi coloured insulation tape - Lionel found a website.
  • Screws list
  • Glues - wood and otherwise - to investigate. Some will be got by Andrew, see above'

Other things not done:

• Sieve for straining coffee grounds - Tea strainer from Makro probably, approved.
• Velcro - need to know what kind of types.
• Needles and Bobbins for Toyota Sewing Machine and Overlocker. EL Grain company in Bulwell supplies these. Also need the instructions for both machines again.
• (Forgot from before) tape for the 3d printer, see previous months.
• Cupboard for kitchen to store items (locked) if we happen to see one

Requests

Requests:

• Dishwasher tablets
• Nothing else, board was cleared, not by us...potentially missing items wiped (needs to be documented):
  • Plastic bags

Walk around

Studio:

• Pencils (36 won't be enough)
• Pens
• Permanent markers
• White thread for overlocker (if craft team hasn't reformed?)
• Black and white thread for sewing machine (if craft team hasn't reformed?)

Kitchen:

• Dishwasher tablets (sign put on door)
• Tomato Ketchup
• Salt (if there is a decent container)
• White sugar
• Blackcurrent Squash
• Tea - running low
• Redbush tea
• Coffee
• Decaf coffee
• Olive Oil

First Aid:

• Big plasters

Cleaning/toilets:

• Toilet roll
• Washing tabs

Workshop:

• TIG Argon
• Bike repair kits or shop kit of 50 repair things

Things to Purchase

See above.

Purchases

2015-08-11: Makro. Prices ex VAT, total at end.

• Tetley Redbush (40) x2 - £2.98
• T&L Granulated Sugar 1kg x15 - £8.99
• Toilet Tissue (24 rolls) x4 - £19.98
• Tetley (1540) - £26.29
• Nescafe Coffee Decaf Stick (200) - £11.99
• Nescafe Coffee (1kg) x3 - £50.95
• Blackcurrent (5ltr) x2 - £7.98
• Orange Squash (5ltr) - £3.99
• Fairy Non Bio 3-in-1 (42) - £9.99
• Fairy Dishwasher Tabs (86) - £13.99

Total: £157.13, VAT £11.19, Total: £168.32

(Missed some minor items like tomato ketchup and first aid is better purchased elsewhere)