2012-04-04 Minutes
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Action Overview
Actions are now kept on the Action List
Roll Call
Board Members
- Dominic Morrow (via Skype)
- Michael Erskine
- James Hayward (JH)
- David Hayward (DH)
- Matt Little (MLi)
- Matt Lloyd (MLl)
This meeting was quorate
Members
Actions Update
Action List has been brought up to date
Financial Update
On the wiki: Financials 2012 March
AOB
Mailing List
Michael raised that the mailing list seems to have a lot of "crazy" on each month. Would like this reviewed. General agreement that it would need to be treated carefully to avoid re-starting any arguments, but that we should try to review each month.
Hackspace Party
It was agreed to move the party to the end of 26th May as the organisers can't make the 5th May.
Front door
Security discussions agreed front door hasp needs changing. David Clarke has managed to find the panic bar for £15 instead of £60, Matt Lloyd would like to buy the associated code lock for £81.50 +VAT&Delivery. Agreed.
Events
We need to attend more events. Kate to investigate appropriate ones and raise volunteers.
Full Minutes
| Time | Name | Minute |
|---|---|---|
| 20:04 | Nachimir | Nottinghack Board meeting about to start, 4/4/2012 |
| 20:04 | msemtd_ | present: NOT JAKE |
| 20:04 | Nachimir | Roll call: 5 board members, Dominic remotely. Michael E, James H, David H, Matt Little, Matt Lloyd |
| 20:04 | Nachimir | Kate B, Tom G, Andrew A, Hayley T, Gillian. |
| 20:05 | Nachimir | 2. Actions Update |
| 20:06 | Nachimir | Draft constitution: Not done (All before done). |
| 20:07 | Nachimir | Troublesome member process discussion: Closed, most pertinent parts will be brought to next board meeting. |
| 20:07 | Nachimir | Member audit and code change: Done, 1 week notice of code change out tonight. |
| 20:08 | Nachimir | Welding mask and supplies: Bought, pledges not collected yet. |
| 20:08 | Nachimir | No update on spray booth. |
| 20:08 | Nachimir | Minutes not added to wiki yet |
| 20:08 | LWK_mac | some still not added |
| 20:08 | Nachimir | No idea on Risograph, or project area, as Pat and Marcus not present. |
| 20:09 | Nachimir | 3. financial update |
| 20:09 | LWK_mac | Start bank balance: £1,957.66 |
| 20:09 | LWK_mac | Out: £1,350.76 |
| 20:09 | LWK_mac | In: £1,380.91 |
| 20:09 | LWK_mac | End: £1,987.81 |
| 20:09 | LWK_mac | Paypal Start: £35.76 |
| 20:09 | LWK_mac | Paypal End: £35.76 |
| 20:09 | LWK_mac | Cash Start balance: £0.00 |
| 20:09 | LWK_mac | Cash In: £695.66 |
| 20:09 | LWK_mac | Cash Out: £473.99 |
| 20:09 | LWK_mac | Cash End: £221.67 |
| 20:09 | LWK_mac | [edit |
| 20:09 | LWK_mac | Start: 77 |
| 20:09 | LWK_mac | New: 2 |
| 20:09 | LWK_mac | Ex: 2 |
| 20:09 | LWK_mac | End: 77 |
| 20:09 | LWK_mac | Average membership due: £14.06 |
| 20:09 | LWK_mac | [edit |
| 20:09 | LWK_mac | [edit |
| 20:09 | LWK_mac | BizSpace: £840.07 |
| 20:09 | LWK_mac | Talk talk: £28.74 |
| 20:09 | LWK_mac | Insurance: £65.39 |
| 20:09 | LWK_mac | Other: £276.37 |
| 20:09 | LWK_mac | [edit |
| 20:09 | LWK_mac | Membership dues: £1005.35 |
| 20:09 | LWK_mac | Petty Cash Deposits: £215.06 |
| 20:09 | LWK_mac | Workshops: £143 |
| 20:09 | LWK_mac | Donations: £ |
| 20:09 | LWK_mac | Events: £ |
| 20:09 | LWK_mac | Pledges: £17.50 |
| 20:11 | Nachimir | First time we've taken more than £1000 in a month in membership fees. |
| 20:12 | Nachimir | Matt Lloyd: We've also started tracking cash in and out of the space properly, including donation, workshop fees, etc. |
| 20:12 | Nachimir | James: Recent trip to Makro not included (£130 of supplie for snackspace), because that was in the first few days of April. |
| 20:14 | Nachimir | 4. AOB |
| 20:14 | Nachimir | Michael E: It seems every month we have a load of crazy come up on the mailing list. We should have a review of everything that winds people up. |
| 20:15 | Nachimir | James: Is that because you think the board meetings aren't long enough? <laughter> |
| 20:15 | Nachimir | Michael: Discussions of security, CCTV, and a process by which we might have to ban bad 'uns have caused a lot of controversy. We should bring them to some sort of conclusion. |
| 20:15 | Nachimir | James: Next board meeting should have a wash up for some of those. |
| 20:16 | Nachimir | Dominic: The mailing list is kind of the place for that, because they can be protracted and have counterpoints, etc. |
| 20:16 | Nachimir | Matt Little: Review of what's been discussed is not a bad thing. |
| 20:16 | Nachimir | James: We have to be careful it doesn't kick off the arguments again. |
| 20:16 | snim2 joined the chat room. | |
| 20:17 | Nachimir | Matt Little: I think we've got down that we're going to have a party on May 5th, to mark one year in the space. |
| 20:17 | Nachimir | Kate: We're postponing it a week. |
| 20:17 | Nachimir | James: We can't, because the trip to Southwold is the week after. |
| 20:18 | Nachimir | Kate: The people organising it will be away. |
| 20:18 | Nachimir | Motion to move the open day and party, general agreement. |
| 20:19 | Nachimir | Dominic: Why not have it just before Maker Faire? |
| 20:20 | Nachimir | Kate and David: You'll be organising too much stuff. |
| 20:20 | Nachimir | (Various): Have a week before Maker Faire, 26th of May. That way, split up organisational load and have another opportunity to promote DMMF. |
| 20:22 | Nachimir | James: Any other any other business? |
| 20:22 | Nachimir | (Discussion about Rubik's workshop in Derby between Dominic and Michael E). |
| 20:25 | Nachimir | Matt Lloyd: From the security email discussion. One thing on it was the rubbish hasp on the door. Mentioned £168 for panic bar and code lock. David Clarke manage to find the panic bar for £15, instead of £60. Matt wants to go ahead on getting the codelock to go with it for £81.50p + VAT and delivery. |
| 20:25 | LWK_win joined the chat room. | |
| 20:25 | Nachimir | Matt Ll: Anything that uses a key will cost us the same in key cutting. |
| 20:26 | Nachimir | No objections, motion passed. |
| 20:26 | Nachimir | Kate: We could do with an event shelter. My work has them in stock, 12ft by 12ft, will be about £120. |
| 20:26 | Nachimir | About a tenner per side for extra ones. |
| 20:27 | Nachimir | Dominic: Not saying we shouldn't get it, but we have no events we'll need it for at the moment. |
| 20:27 | Nachimir | Kate: Only mentioning it now because when we have them, they go quickly. It's also a professional one, so quite strong. |
| 20:27 | Nachimir | Matt Little: I have a cheap one we can use. I don't think we should be buying one yet. |
| 20:28 | Nachimir | Kate: will send round a link. |
| 20:28 | LWK_win_ left the chat room. (Ping timeout: 246 seconds) | |
| 20:28 | Nachimir | James: The event Kate and Dominic ran brought in £208, so we should be aiming to do that every month if we can over summer. |
| 20:28 | Nachimir | Dominic: Agree, but you have to have the events, which I don't see at the moment. |
| 20:29 | Nachimir | Kate: I'll start researching Nottingham events that we can go to. |
| 20:29 | ChickenGrylls | 18? or 80? |
| 20:29 | Nachimir | 18 |
| 20:29 | ChickenGrylls | also who's doing the Rubik's cube |
| 20:29 | Nachimir | Michael E. |
| 20:30 | Nachimir | Matt: We need willing people to run events, and we need to make it easy for them. |
| 20:30 | Nachimir | David H: Snienton market stall is £18 a day. If we wanted to build some support locally and had projects to show off, that would be very doable. |
| 20:30 | ChickenGrylls | Derby Makers have been invited to the "Vintage" festival in Kettering |
| 20:30 | ChickenGrylls | in July |
| 20:30 | Nachimir | David to raise Snienton market on mailing list. |
| 20:33 | Nachimir | Dominic: 1 item. Earlier, listed up the camping event in Southwold. Arranged with Tim Hunkin for 10 - 15 to go visit his workshop. £5 deposit on Eventbrite. |
| 20:33 | Nachimir | Dominic holds James underpants up to webcam |
| 20:34 | ChickenGrylls | shortest and oddest |
| 20:34 | Nachimir | James: Any other any other any other business? |
| 20:34 | Nachimir | No? |
| 20:34 | Nachimir | Meeting adjourned. |