2012-08-01 Minutes
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Roll Call
Board Members
This meeting was quorate
Members
Full Minutes
Time | Name | Minute |
---|---|---|
20:15 | Nachimir | Nottingham Hackspace monthly meeting about to start: 01/08/2012 |
20:15 | LWK_mac joined the chat room. | |
20:16 | Nachimir | Present: Jake H, Gill, David H, David C, Craig P, Daniel, Matt Lloyd, Kate B. |
20:17 | kim-jonggill joined the chat room. | |
20:17 | Nachimir | Actions: Redesign spray booth to allow welding. |
20:17 | Nachimir | Everyone: WTF? |
20:17 | Nachimir | Closed, we're not doing that. Unanimous. |
20:18 | Nachimir | 2. Add historical minutes to wiki. David: Done, James' bit: Not done. |
20:18 | Nachimir | David C: did we get last month's minutes? Kate: Yes. |
20:18 | Nachimir | 3. Proposal for large project area? No (We seem to be managing). |
20:18 | Nachimir | 4. Code lock on front door, Matt L: Done. |
20:19 | Nachimir | Item 2. Financial update. |
20:19 | LWK_mac | Quick summary |
20:19 | LWK_mac | Start bank balance: £2,493.98 |
20:19 | LWK_mac | Out: £1,148.54 |
20:19 | LWK_mac | In: £2,645.28 |
20:19 | Nachimir | Jake: The financial update is that Matt is enjoying a delicious burger. |
20:19 | LWK_mac | End: £3,512.64(bank said £3,481.83) |
20:19 | LWK_mac | Paypal Start: £57.76 |
20:19 | LWK_mac | Paypal End: £57.76 |
20:19 | LWK_mac | Cash Start balance: £177.33 |
20:19 | LWK_mac | Cash In: £384.77 |
20:19 | LWK_mac | Cash Out: £441.50 |
20:19 | LWK_mac | Cash End: £120.60 |
20:19 | LWK_mac | [edit |
20:19 | LWK_mac | Start: 96 |
20:19 | ChickenGrylls left the chat room. (Ping timeout: 245 seconds) | |
20:19 | LWK_mac | New: 11 |
20:19 | LWK_mac | Ex: 0 |
20:19 | LWK_mac | End: 107 |
20:19 | LWK_mac | Average membership due: £13.16 |
20:19 | LWK_mac | [edit |
20:19 | LWK_mac | [edit |
20:19 | LWK_mac | BizSpace: £ 1,154.16 |
20:19 | LWK_mac | Talk talk: £28.74 |
20:19 | LWK_mac | Insurance: £65.39 |
20:19 | LWK_mac | Loan: £208.33 |
20:19 | LWK_mac | Other: £170.00 |
20:19 | LWK_mac | [edit |
20:19 | LWK_mac | Membership dues: £1,319.28 |
20:19 | LWK_mac | Petty Cash Deposits: £136 |
20:19 | LWK_mac | Workshops: £1,150.00 |
20:19 | LWK_mac | Donations: £40.00 |
20:19 | LWK_mac | Events: £ |
20:19 | LWK_mac | Pledges: £ |
20:20 | Nachimir | Matt Ll: We are at 107 concurrent paying members, average membership is down to £13.16p |
20:21 | Nachimir | 110 is our break even membership goal. |
20:22 | Nachimir | Bank balance looks healthier than it is, we owe Oomlout for kits. |
20:23 | Nachimir | Matt Lloyd, David H: Member audit then code change. |
20:23 | Nachimir | Recorded as an action. |
20:24 | Nachimir | Matt Lloyd: We need to sort out bank account. Possibly different account type, name change, and more access for board members. |
20:25 | Nachimir | Matt Lloyd steps up to be new treasurer. |
20:27 | Nachimir | Item 3: EMF ticket draw. |
20:27 | Nachimir | Four names, Jake Rolling a dice to determine. |
20:27 | Nachimir | First result: Andrew Armstrong. |
20:28 | Nachimir | (Andrew's number four times in a row). |
20:28 | Nachimir | Second result: Wendy Gent |
20:29 | Nachimir | Item 4: Vending Machine payments |
20:30 | Nachimir | Daniel voices a few options: Nominated members people can pay, or a jar. |
20:30 | Nachimir | (Andrew Armstrong joins the meeting) |
20:30 | Nachimir | People generally in favour of nominated members. Matt Little in charge of stock. |
20:31 | Nachimir | (Some questions fly by too fast for me) |
20:31 | Nachimir | Dominic: Will there be an option to pay online? |
20:31 | Nachimir | Matt and Daniel: Yes, bank transfer would be doable. |
20:32 | Nachimir | David H: We could use the old key safe to keep the money. |
20:33 | Nachimir | David C: At the moment, only the person who bought something knows they owe the money? Daniel and Matt: No, it records sales right now. |
20:33 | Nachimir | Jake: So we can leave you with it and talk about it at a later meeting? Daniel: Yes. The only other thing is emailing members to notify what they owe and request payment. |
20:34 | Nachimir | David H: Whatever emails go out could have the banking details in too? |
20:34 | Nachimir | (We're going to bikeshed, move to mailing list and later meeting). |
20:35 | Nachimir | Item 5: Board membership/companies house confirmation of directors. |
20:36 | Nachimir | David C: I can't do that, but one of the existing board members needs. |
20:36 | Nachimir | to change details on Companies House. |
20:36 | Nachimir | Matt Lloyd: Me and David could do. David: Companies House have some good services for filing. |
20:37 | Nachimir | Action: Matt Lloyd and David H to contact new board members and sort this. |
20:37 | Nachimir | Item 6: Young Rewired State: Access, etc. |
20:38 | Nachimir | David C: I'm going to be present to open up, and will be around during the day. |
20:40 | Nachimir | Matt Ll, various: Courtney will need all door codes. David H: Just after YRS probably a good time to do the code change. |
20:41 | Nachimir | Item 7: A.O.B. |
20:47 | ChickenGrylls joined the chat room. | |
20:50 | Nachimir | Item 8: Discretionary spending of trustees. |
20:50 | Nachimir | David H: Need clarification of exactly what directors can spend, when, and not. |
20:50 | Nachimir | Various: There haven't been any problematic instances of it so far. |
20:51 | Nachimir | David: The understanding and systems we have, have been vague and have various potentials to go wrong. |
20:51 | Nachimir | Action: David H to draft a policy on discretionary spending. |
20:51 | Nachimir | Other ideas floated: A minority of directors can vote on smaller amounts? |
20:52 | Nachimir | David C: Have we had a list of rules from Bizspace about use of the space? |
20:52 | Nachimir | Dominic: It's on the back of the contract, it's not very long. |
20:52 | Nachimir | David C: It's recently been put up in the hall near the lift. |
20:53 | Nachimir | Dominic: Wouldn't worry about it too much. |
20:54 | Nachimir | David C: Went to ask building manager, raised lights on stairwell as a safety issue. Said the man who does it was on holiday. David C fixed it and charged him. |
20:54 | Nachimir | I'm starving. This is the longest 40 minutes of my life |
20:55 | Nachimir | Jake: AOAOB? |
20:55 | Nachimir | Everyone: No. |
20:55 | Nachimir | Kate: Um. |
20:55 | Nachimir | Jake: Ok, no, good. |
20:55 | Nachimir | Meeting closed. |