2020-12-02 AGM Agenda/Draft Constitutional Changes/Special Resolution, Elections clear up and improvement

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Title

Special Resolution, Elections clear up and improvement

Brief

This Special Resolution aimed at improving and clearing up how elections are run,

Contents

5.3.3 Amendment

Amend 5.3.3

5.3.3 If a Trustee stands down in the last six months of their term, the remaining Trustees can choose not to replace the outgoing Trustee through an N-1 Majority.

To

5.3.3 If a Trustee stands down in the last six months of their term, the remaining Trustees can choose not to replace the outgoing Trustee through an N-1 Majority. The decision and reasoning behind them must be made public (to all Members)

5.4 Amendment

Amend 5.4

5.4 Deviations from points within 5.3 can be made, but must have the agreement of all remaining Trustees. The decision and reasoning behind them must be made public

To

5.4 Deviations from points within 5.3 can be made, but must have the agreement of all remaining Trustees. The decision and reasoning behind them must be made public (to all Members)

Clear up that the intention is to email all current members about the change affecting the running of the space, inline with ‘Special Resolution, Trustee resignation wording improvement’

5.5.2 Amendment

Amend 5.5.2

5.5.2 The nomination window will normally begin 28 days prior to the elections and end 7 days before elections begin.

to

5.5.2 A nomination window is 21 days long and normally begins 28 days prior to the elections. Leaving at least 7 days and no more than 14 days before the voting period begins.

5.5.4 Amendments

Amend/split 5.5.4, and renumber 5.5.5 to 5.5.6

5.5.4 If an insufficient number of nominations are received during the window, the current nominations will be made public and a new nomination window announced.

To

5.5.4 The current nominations will be made public within 1 day of the window end.

5.5.5 If an insufficient number of nominations are received during the window a new nomination window is announced along with the nominations per 5.5.4.

Add some clear timeframes around the nomination stage. A nomination window is only ever 21 days long. Public announcements of nomination should happen in a timely manner.

5.5.5 Amendments

Amend 5.5.5

5.5.5 If there remains an insufficient number of nominations after the second window, the Trustees should engage with the membership and wider Hackspace community. During this consultation, the Hackspace should be closed for normal activities.

To

5.5.5 If there remains an insufficient number of nominations after the second window, the Trustees should engage with the membership and wider Hackspace community. During this consultation, The Space should be closed for normal activities.

Make is clear the intention hear is to close the physical space not the business as a whole

5.6.1

New 5.6.1, and move others down by one

5.6.1 Election voting period will be 7 days.

Shockingly we have never defined this before, but 7 days is what we have used in the past