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Below is the Nottingham Hackspace Constitution. This page is protected as the constitution can only be changed at an AGM or EGM. Any discussion about this document can take place on the Talk page.
- Articles refers to Nottinghack’s Articles of Association, and is in addition to them
- The Board refers to the seven trustees of Nottinghack
- Nottinghack refers to the organisation Nottingham Hackspace Ltd
- The Space refers to the physical area, building or buildings leased or purchased by Nottinghack
- Trustee refers to members elected to ensure the adequate running of Nottinghack
- Member refers to any person currently a member of Nottinghack as defined in section 2 of the Articles. The board maintains a list of all members
- Resolution A resolution of the Board refers to section 6.3 of this document
- N-1 Majority refers to section 6.2 of this document
- Clear Days means (in relation to the period of a notice) that period excluding the day when the notice is given or deemed to be given and the day for which it is given or on which it is to take effect;
1.1 All trustees will be directors of Nottingham Hackspace Ltd
1.2 A trustee’s term of office shall normally be approximately two years, from 1st June of election year, to 31st May 2 years later
1.3 Trustees are limited to two consecutive terms
1.3.1 Historical trustees may stand again for election after a year of not being a trustee
1.4 The Board shall consist of seven trustees
1.5 The Board can appoint an additional member to the board to act as Treasurer if they feel it is in the best interests of Nottinghack
1.6 All other roles shall be decided between the Board as and when it becomes necessary
1.7 Standing Down
1.7.1 A trustee wishing to stand down part way through their term must give 42 days notice, to allow for the election of a replacement
1.7.2 The departing Trustee must formally notify the remaining Trustees via email
1.7.3 The departure of a Trustee must be announced publicly by the remaining Trustees first
1.7.4 Trustees who have reached the end of their term do not need to formally announce their intention not to re-stand for election
2 Annual General Meetings
2.1 An Annual General Meeting (AGM) must take place each calendar year, within 90 days of the end of Nottinghack's financial year.
2.2 All members must be given 28 Clear Days notice of an AGM. Notice is specified in 1.115 – 1.117 of Nottinghack’s Articles.
2.3 The Trustees will invite submissions for the AGM agenda when notice is given. Members will have 14 days to submit items.
2.3.1 The Trustees will consider all submissions and group into three categories: AGM, Member’s Meeting, Unsuitable.
2.3.2 The Agenda will be sent to all members at least 7 Clear Days before the AGM.
2.3.3 All submitted items categorised as AGM must be included on the agenda
2.3.4 With the agenda, the Trustees will also notify all members of all submitted items and how they have been categorised.
2.4 An Extraordinary General Meeting (EGM) can be called by a majority of the Board, or 5% of members.
2.6 All members must be given notice of an EGM as per sections 1.113 - 1.121 of Nottinghack's Articles.
2.7 An AGM will be quorate if more than 20% of members attend
2.8 Constitutional changes can only be carried by a 60% majority of AGM attendees
2.9 Any vote during an AGM may be conducted in secret at the request of any member
2.10 The agenda for the EGM must be sent at the same time as notice is given
3 Board Meetings
3.1 The Board will hold regular meetings usually monthly, open to all current and potential members
3.2 Any member may submit items to the agenda
3.3 Meeting dates and times will be shown on the Nottinghack event calendar
3.4 Minutes are to be taken and are publicly available
Membership may be terminated if: