EMF Camp 2022

Event Info

Date	Thursday June 2th - Sunday June 5th, 2022
Location	Eastnor Castle Deer Park, Ledbury
Ticket Prices	Full Camp Ticket £165, Under-18 £55, Under-12 £0 Parking £18, Caravan/Campervan £45 Full list here
Official EMF org links	https://www.emfcamp.org/
Availability	https://www.emfcamp.org/tickets
Other info	EMF Wiki, EMF-specific FAQs
Pay it forward ticket	EMF 2022 Ticket Pledge
EMF Village Pledge	EMF 2022 Village Pledge

Attendees

Every year, we go as a big group and set up the Nottingham Hackspace village. We offer something to EMF attendees (EMF2016 we brought BarBot, Snackspace and Fire Pong) in a canvas tent if possible. There is obviously a cost to this.

If you are interested in joining the village for 2022, please fill in the table below. There is the opportunity for shared transport and to help pay the cost for the village (costs tbc).

We are also trying for 2022 a "pay it forward" ticket pledge drive - so there may be an opportunity to come on a free ticket that members of the Hackspace pledge towards - the trustees will organise the raffle if we get a ticket secured. See the

Food is available on the site not necessitating a shared meal/BBQ stuff for this year. Snackspace will be run however for snacks and maybe morning coffee too!

We are also doing a EMF 2022 Village Pledge to help fund the marquee, tables, chairs and core things for EMF.

Join us on Slack - channel #emf

Name	Ticket Bought	Transport	Going On	Returning On	Notes
'RepRap' Matt	Will Be	Other	Way before anyone else	Some time after everyone else	Will be with EMF Orga
Andrew Armstrong	Yes	Car	Thursday Setup	Likely Sunday	Village Lead
Ian Dickinson	Yes	Car	TBD	Likely Sunday	-
Rob Miles	Yes	TBD	TBD	TBD	-
Betty Ching	YES	CAMPER VAN	Thursday Setup	Likely Sunday	1st EMF
Steve Barnett	Yes	Lift Required	TBD	TBD	-
Mike & Stanley Haber	Yes	Estate Car	TBD	TBD	-
Julian Best	Yes	Campervan	Thursday	Late Sunday/ AM Monday?	1st EMF. Can help with some setup/takedown
Kate Bolin	Yes	Need a ride	Thursday	Monday hopefully	-
Samathy Barratt	Yes	Car	Thursday	Likely Sunday	1st EMF
Alex Roberts	Yes	Car	Thursday	Likely Sunday	1st EMF
Kathy M	Yes	Car	Thursday	Likely Sunday	-

Vehicles

This is a list of vehicles traveling to EMF 2020. Please update as necessary including any room you have for passengers and stuff.

Vehicle	Driver	Going On	Returning On	Passenger Spaces	Room for Stuff?	Passengers
Vehicle	Driver name	Driving there on X	Driving back to Nottingham on Y	Empty seats	Room for stuff	Who's going (not inc driver)
Car	Andrew Armstrong	Thursday	Likely Sunday evening	4	Maybe a bit	-
Car	Ian Dickinson	TBD	Sunday morning	1 or 2	Probably	-
Car	Mike	TBD	TBD	1 ish	Probably	Stanley
Camper Van	Betty Ching	Thursday	Sunday Afternoon	0	yes	Johnny Yang

Stuff

If we run a full village we will be transporting items down. Here is a sizable list of things the hackspace will be taking. There may be additional room for peoples camping gear depending on size. If people want to offer shared gazebos or anything let us know!

Item Name	Owner / Location	Transport	Notes
Lighting Strips	Nottinghack/HS 2.5	Hackspace Transport	Required for village tent lighting
Card Reader	Hackspace / ???	Hackspace Transport	Needed for people paying for workshops, paying for snackspace
Soldering Irons and Badgemaking Kits	Hackspace / Blue room / Electronics	Hackspace Transport	Required for badgemaking workshops
Barbot	Hackspace / Project Storage	Hackspace Transport	If barbot works
Barbot consumables	Hackspace	Hackspace Transport	If barbot works. Various alcohol and mixers and little umbrellas etc.
Snackspace Items	Hackspace / TBC and brought	Hackspace Transport	Sweets, possibly something slightly more healthy.

Talks/Workshops/Event

A bunch of us are giving talks and/or doing workshops, because we like to hear the sound of our own voices.

Also we'll be doing Nottinghack village workshops. Note below if you're doing it for the village or generally. The rota for the village will be arranged with those doing the workshops based on their availability so add that if you can.

Talk/Workshop/Event Name	Person	Nottinghack Village?	Duration and Times It Can	Notes
Barbot	Andrew Armstrong and Ben	Yes	Evenings	Ben and Andrew willing to look at and help
Badge Making / Soldering Workshops	Andrew Armstrong and hopefully someone else	Yes	1 hour - once a day likely on Fri/Sat/Sun, whoever turns up	Uses the exiting badge kits and soldering irons in the space, or more advanced stuff Samathy organises
Board Games	Andrew Armstrong (and helpers?)	Yes	3-4 hours	Probably late afternoon board game period. May involve D&D for beginners too.
D&D Introduction	Andrew Armstrong (and helpers?)	Yes	3-4 hours	D&D sessions for beginners at set points in the weekend. Kid friendly.
Dungeon Crawl Classics	Steve Barnett	Yes	3-4 hours, one evening	Another RPG session. Easy to get started and very freewheeling and chaotic.
Mike Talks	Mike Haber	Yes	???
Betty Workshops	Betty Ching	Yes	1-2 hour - once a day likely on Fri/Sat/Sun, drop-in	Betty - workshop; origami Lantern with LEDs for all age, kids friendly
Kids Workshops	Mike Haber? And others?	Yes	Need to think of some of these
Urban Confessionsal	Mike Haber? And others?	Yes	We can run a listening event like https://urbanconfessional.org
Something Combat Robotics Related	Steve Barnett	Yes	Drop in/out sessions, running for 1-2 hours at a time, once or twice during daytime	Based on a new version of Foobot, either combst robotics style or football-like with ping pong balls like at green festival

Village Contents

List of things people are bringing to display/have used in the tent. Tent size is aiming for 6x9 meters with tables and chairs inside.

Village size estimate for the application; 6x9m for big tent (54m2). 3x3m for fire pit etc. (9m2) 3x5m for van or storage space (15m2). 3x3m per tent on average and 20 or so tents (9m2 x 20 = 180m2). 54 + 9 + 15 + 180 = 258m2

Item	Person	Description
Snackspace	Andrew A and Mike H	Snackspace needs organising but will possibly be a "pay into a box or use your card here" deal will need further discussion so someone isn't stuck looking after it.
Morning Coffee	Mike Haber	Have proper pressed coffee in the mornings for people as part of Snackspace
Lighting	Graham and Ben's kit	Evening lighting (barbot time) using Ben's kit - DMX interfacing using a custom board
Candy Crane Machine dispensing curios	Kate Bolin
Flipchart/Whiteboard on stand	Mike Haber	Good for writing messages and signs for the village

Nottinghack Village Volunteers

We'll probably do a rough rota for the Nottinghack Village and snackspace so it is hopefully manned most of the daytime to show off projects and assist with Snackspace.

We'd not leave anyone running a workshop alone if at all possible, and if they are we'd otherwise close the tent.

Person	Availability (Day, time)	Notes
Andrew Armstrong	Every day, all times	Will be covering Barbot on some evenings and running some events in the tent.

What to Bring

Here are some ideas of things you might want to bring with you.

Item	Reason
Decent quality long extension lead	If you want power to your tent from the centralised power. 20M reel would be recommended to be sure.
4-way extension lead or similar	Plugs will be limited, bring to ensure you have enough for your devices
Money	Money can buy food and/or beverages
Teacup	Having your own teacup you can re-use will help us out
Medication	Bring your own pain killers/hangover cures, we do not supply this! First aiders will be on site.
Camping Chairs	Chairs have been ordered for village use, bring your own to guarantee a place to sit and for your own tent.
Long Ethernet cable	If you want ethernet in your tent
Micro USB cables	The EMF badge charges via a micro USB cable and you'll probably want a spare for your phone/kindle/tablet etc.
Torch	It gets dark at night
Rubber Mallet	To help put up your own tent and others
Drinks	There is a bar but you might want to bring spirits or other drinks for yourself.
Snacks	To keep your going between meals
Toiletries	Stuff to wash with, towels, toothbrush etc.
Raincoat and Wellies	It will probably rain at some point and it's in a field
Sun Cream	There might be sun at some point and you'll be outdoors
Bug Spray	It's near water and some people have tasty blood
Jumpers, Jacket and Hoodies	It will be cold at night and you'll be outdoors
Painkillers	E.g. Paracetamol/Ibuprofen. Some people get ill, some get hangovers. These are cheap, small and occasionally necessary.

Meetings

• 2022-01-11 - Kickoff meeting
• 2022-02-16 - Barbot
• 2022-03-29

Nottinghack Projects

If you're planning to do a project to take to EMF 2022 and might want to collaborate with others or group together for transport etc, please consider adding a page to this section.

• BarBot - Mouse and volunteers ran BarBot. It was a lot of work, but a lot of fun too. They needed at least three people during the event and one coordinator/planner pre- and during the event.

Previous EMF Projects

• Wunderkammer in 2018 setup by Kate in our small village
• Fire Pong - Nottinghack collaboration resulting in an attraction involving fire, giant ping pong bats and 1-D pong. Enormously popular.

Discussion

• EMF Camp 2022 (Nottinghack Slack channel)
• EMF Camp 2020 (Nottinghack Google Group)