Difference between revisions of "EMF Camp 2022"
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Revision as of 13:10, 16 May 2022
Event Info
| Date | Thursday June 2th - Sunday June 5th, 2022 |
| Location | Eastnor Castle Deer Park, Ledbury |
| Ticket Prices | Full Camp Ticket £165, Under-18 £55, Under-12 £0 Parking £18, Caravan/Campervan £45 Full list here |
| Official EMF org links | https://www.emfcamp.org/ |
| Availability | https://www.emfcamp.org/tickets |
| Other info | EMF Wiki, EMF-specific FAQs |
| Pay it forward ticket | EMF 2022 Ticket Pledge |
| EMF Village Pledge | EMF 2022 Village Pledge |
Attendees
Every year, we go as a big group and set up the Nottingham Hackspace village. We offer something to EMF attendees (EMF2016 we brought BarBot, Snackspace and Fire Pong) in a canvas tent if possible. There is obviously a cost to this.
If you are interested in joining the village for 2022, please fill in the table below. There is the opportunity for shared transport and to help pay the cost for the village (costs tbc).
We are also trying for 2022 a "pay it forward" ticket pledge drive - so there may be an opportunity to come on a free ticket that members of the Hackspace pledge towards - the trustees will organise the raffle if we get a ticket secured. See the
Food is available on the site not necessitating a shared meal/BBQ stuff for this year. Snackspace will be run however for snacks and maybe morning coffee too!
We are also doing a EMF 2022 Village Pledge to help fund the marquee, tables, chairs and core things for EMF.
Join us on Slack - channel #emf
| Name | Ticket Bought | Transport | Going On | Returning On | Notes |
|---|---|---|---|---|---|
| 'RepRap' Matt | Will Be | Other | Way before anyone else | Some time after everyone else | Will be with EMF Orga |
| Andrew Armstrong | Yes | Car | Thursday Setup | Likely Sunday but maybe Monday | Village Lead |
| Ian Dickinson | Yes | Car | TBD | Likely Sunday | - |
| Rob Miles | Yes | TBD | TBD | TBD | - |
| Betty Ching | YES | CAMPER VAN | Thursday Setup | Likely Sunday | 1st EMF |
| Steve Barnett | Yes | Lift Required | TBD | TBD | 1st EMF |
| Mike & Stanley Haber | Yes | Estate Car | TBD | TBD | - |
| Julian Best | Yes | Campervan | Thursday | Late Sunday/ AM Monday? | 1st EMF. Can help with some setup/takedown |
| Kate Bolin | Yes | Need a ride | Thursday | Monday hopefully | - |
| Samathy Barratt | Yes | Car | Thursday | Likely Sunday | 1st EMF |
| Alex Roberts | Yes | Samathy's Car | Thursday | Likely Sunday | 1st EMF |
| Kathy M | Yes | Samathy's Car | Thursday | Likely Sunday | - |
| Michael Erskine | Yes | Probably Car | Thursday | Sunday | Mahjong Table? |
| James F & Michelle S | Yes | Car (to/from Cambridge) | Thursday | Sunday | - |
| Martin + 3 | Yes | Car | Thursday | Monday | We can help in takedown |
Vehicles
This is a list of vehicles traveling to EMF 2020. Please update as necessary including any room you have for passengers and stuff.
| Vehicle | Driver | Going On | Returning On | Passenger Spaces | Room for Stuff? | Passengers |
|---|---|---|---|---|---|---|
| Vehicle | Driver name | Driving there on X | Driving back to Nottingham on Y | Empty seats | Room for stuff | Who's going (not inc driver) |
| Car | Andrew Armstrong | Thursday | Likely Sunday evening | 4 | Maybe a bit | - |
| Car | Ian Dickinson | TBD | Sunday morning | 1 or 2 | Probably | - |
| Car | Mike | TBD | TBD | 1 ish | Probably | Stanley |
| Camper Van | Betty Ching | Thursday | Sunday Afternoon | 0 | yes | Johnny Yang |
| Small Car | Samathy | Thursday | Likely Sunday | None | Maybe a bit | Alex R and Kathy M |
| Car | Michael Erskine | Thursday | Sunday | None | Maybe | Mahjong Table! |
Stuff
If we run a full village we will be transporting items down. Here is a sizable list of things the hackspace will be taking. There may be additional room for peoples camping gear depending on size. If people want to offer shared gazebos or anything let us know!
| Item Name | Owner / Location | Transport | Notes |
|---|---|---|---|
| Trolley | Nottinghack | Hackspace Trasnport | Need to build! |
| Card Reader | Hackspace / Near safes | Hackspace Transport | Needed for people paying for workshops, paying for snackspace. Paypal.me on the account for QR code (and link underneath) |
| Soldering Irons and Badgemaking Kits | Hackspace / Blue room / Electronics | Hackspace Transport | Required for badgemaking workshops |
| Barbot | Hackspace / Project Storage | Hackspace Transport | If Barbot works |
| Barbot consumables | Hackspace | Hackspace Transport | If Barbot works. Various alcohol and mixers and little umbrellas etc. |
| Snackspace Items | Hackspace / TBC and brought | Hackspace Transport | Sweets, possibly something slightly more healthy. Tea and Coffee. |
| Milk and Cereal | Hackspace | Hackspace Transport | Can purchase more milk locally. Problem is bowls - maybe serve in mugs? Or people bring their own bowls. |
| Cereal Bars | Hackspace | Hackspace Transport | |
| Cans of Pop | Hackspace | Hackspace Transport | People might bring coolboxes. Coke Full Fat, Coke Zero, Diet Cola, Pepsi Max, Ginger Beer, Lemonade, Iced Tea (bottles) |
| Coffee and Tea things - Mugs and washing up bowl(s)/tea towels/washing up gloves and kettle | Hackspace | Hackspace Transport | For morning coffee - Mike and Betty to sort |
| Whiteboards | Betty | Hackspace Transport | |
| Whiteboard / Flip Chart | Mike H | His own car | |
| M95 masks | 30 - 50 | Hackspace Transport | |
| Wipes and Cleaning Materials | To purchase | Hackspace Transport | Makro |
| Whiteboard Markers | To purchase | Hackspace Transport | For whiteboards |
| First Aid Kit | Team Storage | Hackspace Transport | |
| Hackspace Banner | Team Storage | Hackspace Transport | |
| Gaffer tape | Hackspace | Hackspace Transport | |
| Power cables | Hackspace | Hackspace Transport | |
| Lighting for Tent | Hackpace - to check | Hackspace Transport | Betty also has some |
| Projector | Graham | Hackspace Transport | VGA and HDMI input only |
| Marquee | Betty | Hackspace Transport | Also sheet for displaying projector (or can do it on side of tent) |
| Events Shelter | Hackspace - to find | Hackspace Transport | Used for events. Not a full Gazebo but good for cover. |
Talks/Workshops/Event
A bunch of us are giving talks and/or doing workshops, because we like to hear the sound of our own voices.
Also we'll be doing Nottinghack village workshops. Note below if you're doing it for the village or generally. The rota for the village will be arranged with those doing the workshops based on their availability so add that if you can.
| Talk/Workshop/Event Name | Person | Workshop Tent | Duration and Times It Can | Notes |
|---|---|---|---|---|
| Pop Up Cafe | Mike Haber/ Betty Ching / Hackspace | Yes | Mornings 9 - 10AM Friday, Saturday, Sunday (may be we can start a bit earlier?) | It was hard to get a coffee 'early' at the last EMF. We can do a pop up cafe. This uses the workshop tent for seating for an hour, then after Snackspace will be generally available with a few seats and potentially more serve-yourself |
| Barbot | Andrew Armstrong and Ben and others | Yes | 3 hours, 9PM to midnight; Friday, Saturday evenings | Barbot is a robotic bartender. Donations will be taken for the project, drinks are free. |
| Badge Making / Soldering Workshops | Andrew Armstrong and hopefully someone else | Yes | 1 hour, 10AM on Friday and Sunday | Uses the exiting badge kits and soldering irons in the space - Alex said there are some they can bring too |
| Mixed RPGs - Dungeon Crawl Classics and D&D | Steve Barnett (Dungeon Crawl) Andrew Armstrong (D&D) | Yes | 3 hours Saturday 6 - 9PM | Dungeon Craw Classic - Easy to get started and very freewheeling and chaotic.
D&D - Short intro to D&D for all ages May put out a request "Run your RPG game here for 3 hours (barbot may start in earnest though later)" by contacting Andrew. |
| JDTF | Mike Haber | Yes | 1 Hour Friday 2PM | JDTF - A workshop on how to draw ideas - going from a blank page to something you can share. |
| Feedback Fudgery | Mike Haber | Yes | 1 Hour, 2PM - 3PM Saturday | Feedback Fudgery - (Needs a Better Name) - What is feedback, why can we dread getting it and what might work better |
| Origami Lanterns | Betty Ching | Yes | 2 Hours Midday - 2PM, Friday and Sunday, can be drop-in | Betty - workshop; origami Lantern with LEDs for all age, kids friendly |
| Combat Robots | Steve Barnett | Yes | 2 hours - Saturday Midday - 2PM - signup or tickets maybe | Based on a new version of Foobot, either combat robotics style or football-like with ping pong balls like at green festival |
| Story Twine | Alex Roberts | Yes | 2 hours - 3PM on Saturday laptop required | Choose your own adventure games in Twine - laptop required |
Things in the gazebo only:
| Talk/Workshop/Event Name | Person | Location | Duration and Times It Can | Notes | |
|---|---|---|---|---|---|
| Urban Confessionsal | Mike Haber | Gazebo | 1hr - not full workshop, going to go in Gazebo - timing flexible (afternoon/evening) | We can run a listening event like https://urbanconfessional.org | |
| Daytime Snackspace, Tea and Coffee | General | Gazebo |
Other potential ideas but shelved for now:
| Talk/Workshop/Event Name | Person | Location | Duration and Times It Can | Notes |
|---|---|---|---|---|
| Board Games | Andrew Armstrong (and helpers?) | Not set | 3-4 hours | Probably late afternoon board game period. May involve D&D for beginners too. May just run this for friends when time is spare. |
Village
List of things people are bringing to display/have used in the tent. We are having a small gazebo next to a workshop tent (1) we are helping run things in. We may do a fire pit in the camp area.
Our area on the map: https://map.emfcamp.org/
(new info) we're probably a 3x3 gazebo with a fire pit area nearby, and next to Workshop Tent 1
| Item | Person | Description |
|---|---|---|
| Snackspace | Andrew A and Mike H | Snackspace needs organising but will possibly be a "pay into a box or use your card here" deal will need further discussion so someone isn't stuck looking after it. |
| Morning Coffee | Mike Haber | Have proper pressed coffee in the mornings for people as part of Snackspace |
| Lighting | Graham and Ben's kit | Evening lighting (barbot time) using Ben's kit - DMX interfacing using a custom board |
| Candy Crane Machine dispensing curios | Kate Bolin | |
| Flipchart/Whiteboard on stand | Mike Haber | Good for writing messages and signs for the village |
Barbot - will be stored in Gazebo and maybe the Workshop tent depending on size
Nottinghack Village Volunteers
We'll probably do a rough rota for the Nottinghack Village and snackspace so it is hopefully manned most of the daytime to show off projects and assist with Snackspace.
We'd not leave anyone running a workshop alone if at all possible, and if they are we'd otherwise close the tent.
| Person | Availability (Day, time) | Notes |
|---|---|---|
| Andrew Armstrong | Every day, all times | Will be covering Barbot on some evenings and helping the workshop tent. |
What to Bring
Here are some ideas of things you might want to bring with you.
| Item | Reason |
|---|---|
| Decent quality long extension lead | If you want power to your tent from the centralised power. 20M reel would be recommended to be sure. |
| 4-way extension lead or similar | Plugs will be limited, bring to ensure you have enough for your devices |
| Money | Money can buy food and/or beverages |
| Teacup | Having your own teacup you can re-use will help us out |
| Medication | Bring your own pain killers/hangover cures, we do not supply this! First aiders will be on site. |
| Camping Chairs | Chairs have been ordered for village use, bring your own to guarantee a place to sit and for your own tent. |
| Long Ethernet cable | If you want ethernet in your tent |
| USB cables | The EMF badge charges via USB-C you'll probably want some for your own devices |
| Torch | It gets dark at night |
| Rubber Mallet | To help put up your own tent and others |
| Drinks | There is a bar but you might want to bring spirits or other drinks for yourself. |
| Snacks | To keep your going between meals |
| Toiletries | Stuff to wash with, towels, toothbrush etc. |
| Raincoat and Wellies | It will probably rain at some point and it's in a field |
| Sun Cream | There might be sun at some point and you'll be outdoors |
| Bug Spray | It's near water and some people have tasty blood |
| Jumpers, Jacket and Hoodies | It will be cold at night and you'll be outdoors |
| Painkillers | E.g. Paracetamol/Ibuprofen. Some people get ill, some get hangovers. These are cheap, small and occasionally necessary. |
Meetings
- 2022-01-11 - Kickoff meeting
- 2022-02-16 - Barbot
- 2022-03-29
- 2022-05-10
Nottinghack Projects
If you're planning to do a project to take to EMF 2022 and might want to collaborate with others or group together for transport etc, please consider adding a page to this section.
- BarBot - Mouse and volunteers ran BarBot. It was a lot of work, but a lot of fun too. They needed at least three people during the event and one coordinator/planner pre- and during the event.
Previous EMF Projects
- Wunderkammer in 2018 setup by Kate in our small village
- Fire Pong - Nottinghack collaboration resulting in an attraction involving fire, giant ping pong bats and 1-D pong. Enormously popular.