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Difference between revisions of "HMS/Gatekeeper Setup"

< HMS
m (James moved page Gatekeeper Setup (HMS) to HMS/Gatekeeper Setup: Collecting all HMS stuff together)
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You're a member admin and a new member is asking to get their gatekeeper card set up. Here's how. If their payment hasn't been [[CSV_upload|detected]] yet, they'll have to wait: Based on past experience, we don't set up cards for people that haven't paid membership yet (Nothing bad happened, people just got excited about membership, had no incentive to set it up if they were given access, then had their membership revoked after a while).
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RFID door cards for new members, or replacement cards for existing members (subject to £1 charge), are normally available from the membership team at a Wednesday Open Hack Night.
  
We have a box of suitable blank RFID cards on top of the safe, which are available to people for a £1 deposit (Goes in the cashbox). Additionally, a Nottingham City Library Card, Citycard, most student and university IDs, some work IDs, or any Oyster card will also work. Ski passes tend not to; neither do contactless debit cards.
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However, at times when it's not possible for the membership team to meet with members (e.g. during Covid pandemic lock-downs), the membership team will keep a small stock of blank cards in the main entrance and provide members with a PIN number to self-register a card with HMS.
  
If you want to know how to sign up new members from scratch, [[New Member Signup (HMS)|look here]].
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It is also possible to use this process to register other RFID cards (e.g. Oyster, Mango, Nottingham City Library Card, Citycard, most student and university IDs, some work ID / door cards) however this is not preferred as some of these cards will not work with all of our card readers.
  
 
==RFID Card Setup==
 
==RFID Card Setup==
 
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# Contact the membership team by email ([mailto:membership@nottinghack.org.uk membership@nottinghack.org.uk]) to obtain a PIN number for your HMS account. (The membership team will only send this PIN number to your email address registered in HMS).
 
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# During the Covid pandemic it is necessary to book an access time in [https://hms.nottinghack.org.uk/gatekeeper/space-access Space Access in HMS]. Further help on booking can be found [[Coronavirus_guidelines|here]]. (If just visiting to collect a door card book 15 mins in the Upstairs Studio, however if intending to stay around then book time in the area you will be mainly be working in). Your access booking will be confirmed in an email when accepted.
Log in to HMS, then click on Members in the top left.
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# Visit the space during your confirmed access slot.
[[File:Hsnotts-csv-upload-001.jpg|800px|thumb|none|Log in to HMS]]
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# Take one card from the envelope in this box [[File:WhatsOnBox.jpg|800px|thumb|none|Box containing blanks cards]]  
 
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# Go to Gatekeeper and place the RFID card on the green Hackspace 'H' logo. [[File:Gatekeeper-setup-003.jpg|800px|thumb|none|Gatekeeper - Card sensor]]
 
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# Gatekeeper will beep and display "Access Denied". This just confirms the card is readable and is not associated with a HMS account. [[File:Gatekeeper-setup-004.jpg|800px|thumb|none|Gatekeeper - Display and PIN pad]]
From there, use the search box to find the right member:
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# Input the PIN number provided by the membership team before the display resets. The display will show "PIN cancelled" and card will then be linked to the the member's HMS account.
[[File:Hsnotts-csv-upload-002.jpg|800px|thumb|none|Membership summary]]
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# Present the card again and the display will show "Welcome [MEMBER NAME]" and the door will unlock. (Members can edit their unlock message by logging into HMS and editing their profile.)
 
 
 
 
Click on their name in the list of results:
 
[[File:Gatekeeper-setup-002.jpg|800px|thumb|none|Member results]]
 
 
 
 
 
If they're a current member, HMS will show a pin number for them, circled in red below. Remember or make a note of it. n.b., the member doesn't require the PIN to access the hackspace, it's a one use number for setting tying and RFID card to their account.
 
[[File:Gatekeeper-setup-001.jpg|800px|thumb|none|Member details]]
 
 
 
 
 
Go to Gatekeeper and place the RFID card over the sensor. A blank card is shown here, but many others work (some listed above).
 
[[File:Gatekeeper-setup-003.jpg|800px|thumb|none|Card sensor]]
 
 
 
 
 
Gatekeeper will beep and display "Access Denied" on the LCD if the card is usable. Input the PIN number before the LCD resets, the card will then be tied to the member and, from now on, will unlock the hackspace door when presented to the sensor. The LCD will also display "Welcome [MEMBER NAME]" by default; members can edit their unlock message by logging into HMS and editing their profile. n.b., it's worth demonstrating opening the door to the new member at the time of card setup. The maglock is very strong; pushing it open when the lock isn't on the latch requires considerably more force than when it is.
 
[[File:Gatekeeper-setup-004.jpg|800px|thumb|none|LCD and PIN pad]]
 
 
 
 
 
  
 
[[Category:Membership]]
 
[[Category:Membership]]
 
[[Category:Member admin]]
 
[[Category:Member admin]]

Revision as of 20:57, 20 October 2020

RFID door cards for new members, or replacement cards for existing members (subject to £1 charge), are normally available from the membership team at a Wednesday Open Hack Night.

However, at times when it's not possible for the membership team to meet with members (e.g. during Covid pandemic lock-downs), the membership team will keep a small stock of blank cards in the main entrance and provide members with a PIN number to self-register a card with HMS.

It is also possible to use this process to register other RFID cards (e.g. Oyster, Mango, Nottingham City Library Card, Citycard, most student and university IDs, some work ID / door cards) however this is not preferred as some of these cards will not work with all of our card readers.

RFID Card Setup

  1. Contact the membership team by email (membership@nottinghack.org.uk) to obtain a PIN number for your HMS account. (The membership team will only send this PIN number to your email address registered in HMS).
  2. During the Covid pandemic it is necessary to book an access time in Space Access in HMS. Further help on booking can be found here. (If just visiting to collect a door card book 15 mins in the Upstairs Studio, however if intending to stay around then book time in the area you will be mainly be working in). Your access booking will be confirmed in an email when accepted.
  3. Visit the space during your confirmed access slot.
  4. Take one card from the envelope in this box
    Box containing blanks cards
  5. Go to Gatekeeper and place the RFID card on the green Hackspace 'H' logo.
    Gatekeeper - Card sensor
  6. Gatekeeper will beep and display "Access Denied". This just confirms the card is readable and is not associated with a HMS account.
    Gatekeeper - Display and PIN pad
  7. Input the PIN number provided by the membership team before the display resets. The display will show "PIN cancelled" and card will then be linked to the the member's HMS account.
  8. Present the card again and the display will show "Welcome [MEMBER NAME]" and the door will unlock. (Members can edit their unlock message by logging into HMS and editing their profile.)