2013-05-01 Minutes

Time	Name	Minute
20:06	Nachimir	Roll call: David H, James H, Lionel, Eddie P, Adam F, David C, Justin, Rob H, Daniel, Matt Ll, Dominic M
20:07	KateMonkey	Do I count as being here?
20:07	Nachimir	2. Actions list.
20:07	Nachimir	Setup consumables team: Done.
20:08	Nachimir	Matt Lloyd, access to bank account. Not done yet.
20:08	Nachimir	James: 23 days until AGM. Dominic: Could sort out after. James: Pretty wrong to have no board members with access to bank account.
20:09	Nachimir	Draft expenses policy for list, David H: Draft done, not posted yet. David H: Probably ok to post now.
20:09	Nachimir	KateMonkey: Any progress on quotes for stickers?
20:10	KateMonkey	Haven't had a chance. But I'll sort it this month.
20:11	Nachimir	Matt Lloyd got quotes for shelves. David C updated actions list. David H: Already resolved to pay for them a few meetings back. James H: Anyone want to take on building? David H: Max and I want to, but have not time until after May 10th. David C: Figure is £68.52 with 20% discount if we order this week. Happy to do order.
20:11	Nachimir	Dominic: Quote for servicing knitting machines. Have been given contact, but he's not local. Can still look into.
20:12	Nachimir	Adam F: Print pictures: Done, will appear tomorrow night.
20:12		Robh01 joined the chat room.
20:12	Nachimir	3. Financial update: Not ready tonight.
20:13	Nachimir	4. Quorum: Do we need 4 board members to make decisions?
20:13	Nachimir	David H: Going by our constitution, yes.
20:13	Nachimir	James: Does being on IRC count toward being quorate?
20:14	Nachimir	Dominic: THings can be decided on pretty quickly.
20:14	Nachimir	David H: I don't think IRC counts toward being quorate, because may be missing context.
20:15	Nachimir	I do think members should be able to hold meetings without board members: Consumables group a good experiment in this regard, they have decision making power and a budget of their own.
20:15	Nachimir	5. A.O.B.
20:16	Nachimir	5a: Eddie P: People not cleaning up after themselves. Came in to use the laser, and it was in a state. Also see people using woodworking machinery, and not cleaning up their mess. What can we do about this?
20:16	Nachimir	Dominic: What would you suggest?
20:17	Nachimir	continues: No real answer to this. It's everyone's job, and it's everybody's job to make sure others clean up after themselves. We should feel empowered to challenge this kind of behaviour directly, and be able to face up to have our own behaviours challenged.
20:17	Nachimir	James H: Kind of like living in a shared house, we're always going to have this problem to an extent.
20:18	Nachimir	Dominic: I encounter other people's messes too, and I've sometimes left messes myself: Not because I'm trying to get away with it, but just because I got distracted by something. Also, people have different standards of tidy.
20:21	Nachimir	David H: Might help to produce documentation, i.e. a lot of members don't know to empty the bins in the courtyard, or how to get there.
20:21	Nachimir	Dominic: Yes, but doesn't solve whole problem. David C: People still leave wood shavings, etc.
20:22	Nachimir	Dominic: It comes down to having to challenge that sort of behaviour.
20:23	Nachimir	James: Any other A.O.B? No? Any takers? Anyone? No? Okay, meeting closed. Shortest board meeting ever.