Financials Fixed and Variable Outgoings: Difference between revisions
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! Name !! Amount !! Notes | ! Name !! Amount !! Notes | ||
|- | |- | ||
| Rent F6 || style="text-align:right;"| £3, | | Rent F6 || style="text-align:right;"| £3,768.20 || This will go up each June. (2023-2024 £3,919.03) | ||
|- | |- | ||
| Electric || style="text-align:right;"| | | Electric || style="text-align:right;"| £941.49 || Average from 6 months between Dec/22-May/23<br> Though the actually amount changes each month we always have to pay something, using the 6 month average from regular times is sensible for budgeting | ||
|- | |- | ||
| Cleaning || style="text-align:right;"| £195.38 || | |||
| Cleaning || style="text-align:right;"| | |||
|- | |- | ||
| Internet || style="text-align:right;"| £60.00 || Virgin Media | | Internet || style="text-align:right;"| £60.00 || Virgin Media | ||
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| Network Servers & Backup || style="text-align:right;"| £64.00 || Varies a little each month due to USD exchange rate. Linode, Jungledisk, AWS | | Network Servers & Backup || style="text-align:right;"| £64.00 || Varies a little each month due to USD exchange rate. Linode, Jungledisk, AWS | ||
|- | |- | ||
| Water || style="text-align:right;"| | | Water || style="text-align:right;"| £10.35 || Bill is actually for drainage not supply.<br>This will go up each February | ||
|- | |- | ||
| Business Rates || style="text-align:right;"| | | Business Rates || style="text-align:right;"| £147.83 || | ||
|- | |- | ||
| Bank Service Charge || style="text-align:right;"| £5.00 || Cost of the TSB Account | | Bank Service Charge || style="text-align:right;"| £5.00 || Cost of the TSB Account | ||
|- | |- | ||
| BOC Gas || style="text-align:right;"| | | BOC Gas || style="text-align:right;"| £32.40 || Rental on the two Gas cylinders | ||
|- | |- | ||
| TV Licence || style="text-align:right;"| | | TV Licence || style="text-align:right;"| £41.00 || Included in `Trustees Misc` | ||
|- | |- | ||
! Total !! £5,234.39 !! | ! Total !! £5,234.39 !! | ||
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|- | |- | ||
! Name !! Amount Yearly !! Amount Monthly !! Expected Month !! Notes | ! Name !! Amount Yearly !! Amount Monthly !! Expected Month !! Notes | ||
|- | |||
| Insurance || style="text-align:right;"| ~£1,500 || style="text-align:right;"| ~£125 || February || | |||
|- | |- | ||
| LastPass || style="text-align:right;"| ~£560 || style="text-align:right;"| ~£46 || April || | | LastPass || style="text-align:right;"| ~£560 || style="text-align:right;"| ~£46 || April || | ||
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Zoom?<br> | Zoom?<br> | ||
Snackspace restock (Monthly)<br> | Snackspace restock (Monthly)<br> | ||
OPA Vote for elections (~ | OPA Vote for elections (~£50 a year)<br> | ||
AGM Venue hosting (~£250 a year)<br> | AGM Venue hosting (~£250 a year)<br> | ||
Network Domains (Some are yearly, some are two years)<br> | Network Domains (Some are yearly, some are two years)<br> | ||
Revision as of 23:35, 30 May 2023
Fixed Outgoings
| Name | Amount | Notes |
|---|---|---|
| Rent F6 | £3,768.20 | This will go up each June. (2023-2024 £3,919.03) |
| Electric | £941.49 | Average from 6 months between Dec/22-May/23 Though the actually amount changes each month we always have to pay something, using the 6 month average from regular times is sensible for budgeting |
| Cleaning | £195.38 | |
| Internet | £60.00 | Virgin Media |
| Network Servers & Backup | £64.00 | Varies a little each month due to USD exchange rate. Linode, Jungledisk, AWS |
| Water | £10.35 | Bill is actually for drainage not supply. This will go up each February |
| Business Rates | £147.83 | |
| Bank Service Charge | £5.00 | Cost of the TSB Account |
| BOC Gas | £32.40 | Rental on the two Gas cylinders |
| TV Licence | £41.00 | Included in `Trustees Misc` |
| Total | £5,234.39 |
| Name | Amount Yearly | Amount Monthly | Expected Month | Notes |
|---|---|---|---|---|
| Insurance | ~£1,500 | ~£125 | February | |
| LastPass | ~£560 | ~£46 | April | |
| Trustee Slack | ~£458 | ~£38 | July | |
| Companies House | £13 | ~£1 | September | Confirmation Statement |
| Accountant | £250 | ~£20 | October | End of year Accounts filling |
| Network DNS | ~£25 | ~£2 | February | |
| Total | £1306 | £107 |
Given the above our expected minimum outgoing each month should be classed at ~£5341
This number can be treated as the amount we need each month as income from the Membership
And for safe planing our bank balance should be at minimum 4 times this amount, so £21,364. If the balance falls below this we should immediately restrict extra spending and budge a recover plan to get us back into a safe margin
Variable Outgoings
Some things that should be expect to go out either each month or once a year, but with a very variable amount
Bank Service Charge for Cash deposits (~£5-10 Every few months)
Stripe Payment Charges (Monthly)
Zoom?
Snackspace restock (Monthly)
OPA Vote for elections (~£50 a year)
AGM Venue hosting (~£250 a year)
Network Domains (Some are yearly, some are two years)