2015-05-21 AGM Agenda/Special Resolution: AGM Change

These changes were approved at the AGM on the 21st May 2015

Currently, we run two financial reports, one in May for the AGM, and the official one (for companies house) at the end of September. Most organisations only do the official one.

This change proposes moving our AGM to match our financial reporting, as the date for that is fixed by Companies House. This would involve decoupling our trustee elections from the AGM itself, but as these are now electronic they will happen as normal.

For this reason, the following changes are proposed (for reference, see the Current Constitution):

Point 2.1

Currently

An Annual General Meeting (AGM) must take place each calendar year, towards the end of May.

Proposed

An Annual General Meeting (AGM) must take place each calendar year, within 90 days of the end of Nottinghack's financial year.

Point 2.5.4

Currently

Normal Elections for vacant trustee positions must happen around the time of the AGM, and no later than 2 weeks after the AGM.

Proposed

Normal Elections for vacant trustee positions must happen within May, and will include all positions that will become vacant in that month.

Point 1.2

Currently

A trustee’s term of office shall normally be two years

Proposed

A trustee’s term of office shall normally be approximately two years, from 1st June of election year, to 31st May 2 years later

Renumber

The whole of Section 2.5 (Elections) will be moved to a new Section 5 (Trustees). Remaining terms will be renumbered accordingly.