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| == Actions ==
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| See [[Action List]]
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| == Roll Call ==
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| ===Board Members===
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| * [[User:Davidhayward|David Hayward]]
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| * [[User:Dclarke|David Clarke]]
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| * [[User:Kate|Kate Bolin]]
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| * [[User:Gmjhowe|Jake Howe]]
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| * [[User:Lwk|Matt Lloyd]]
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| * [[User:Dominic|Dominic Morrow]]
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| * [[User:James|James Hayward]] (via Skype)
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|
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| This meeting was quorate
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|
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| ===Members===
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| * [[User:Msemtd|Michael E]]
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| * [[User:Semachthemonkey|Spencer]]
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| * [[User:Kimjonggill|Gill]]
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| * Russell
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| * [[User:Daniel|Daniel]]
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| * Craig
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| * Tristan
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| * [[User:Justinjnf|Justin]]
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| * Fi
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| * Patrick J
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| * Dan
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|
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| == Full Minutes ==
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| {| class="wikitable"
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| !Time!!Name!!Minute
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| |<span style="color: #AAAAAA">20:04</span>||<span style="color: #00C322">Nachimir</span>||Nottinghack meeting about to start, 05/09/2012
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| |<span style="color: #AAAAAA">20:04</span>||<span style="color: #00C322">Nachimir</span>||1. Roll call: Board members: David H, David C, Kate B, Jake, Matt Lloyd, Dominic M, and James H (via Skype).
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| |<span style="color: #AAAAAA">20:05</span>||<span style="color: #00C322">Nachimir</span>||Members: Michael E, Spencer, Gillian, Russel H, Danial, Craig, Tristan, Justin, Fiona, Patrick J.
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| |<span style="color: #AAAAAA">20:05</span>||<span style="color: #00C322">Nachimir</span>||1. Actions from last meeting:
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| |<span style="color: #AAAAAA">20:05</span>||<span style="color: #00C322">Nachimir</span>||(Geeksareforlife, busy taking minutes. Send Dominic a link please)
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| |<span style="color: #AAAAAA">20:06</span>||<span style="color: #00C322">Nachimir</span>||Psychology Dan joins meeting.
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| |<span style="color: #AAAAAA">20:07</span>||<span style="color: #00C322">Nachimir</span>||Spray booth: In progress.
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| |<span style="color: #AAAAAA">20:07</span>||<span style="color: #FF1300"></span>|| justin_ipad left the chat room. (Remote host closed the connection)
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| |<span style="color: #AAAAAA">20:08</span>||<span style="color: #FF1300"></span>|| justin_ipad joined the chat room.
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| |<span style="color: #AAAAAA">20:08</span>||<span style="color: #00C322">Nachimir</span>||Actions list not up to date…
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| |<span style="color: #AAAAAA">20:09</span>||<span style="color: #00C322">Nachimir</span>||Action 1, David: Annual return: Halfway done, have all details ready.
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| |<span style="color: #AAAAAA">20:10</span>||<span style="color: #00C322">Nachimir</span>||Dominic: Bizspace say we need to sign within the next two weeks for the year. Everyone: Yes, sign it (Action for Dominic)
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| |<span style="color: #AAAAAA">20:11</span>||<span style="color: #00C322">Nachimir</span>||Code change: David and Matt notifying tonight, changing codes next week (Action for Matt and David).
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| |<span style="color: #AAAAAA">20:11</span>||<span style="color: #00C322">Nachimir</span>||David drafting board expense policy: Done. Can cover in AOB.
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| |<span style="color: #AAAAAA">20:11</span>||<span style="color: #00C322">Nachimir</span>||Matt Lloyd to become treasurer: Dominic to talk to bank about getting him set up with account access.
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| |<span style="color: #AAAAAA">20:11</span>||<span style="color: #00C322">Nachimir</span>||2. Events
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| |<span style="color: #AAAAAA">20:12</span>||<span style="color: #00C322">Nachimir</span>||(EMF camp first listed. It went very well. Other hackspaces said we were scarily well organised).
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| |<span style="color: #AAAAAA">20:12</span>||<span style="color: #00C322">Nachimir</span>||Other events: Halloween and Festivus.
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| |<span style="color: #AAAAAA">20:14</span>||<span style="color: #00C322">Nachimir</span>||James H: EMF this year was awesome, but could have been improved. In 2014, we'll be organising the workshops, and the hackspace tent. That's going to cost us, so all in favour?
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| |<span style="color: #AAAAAA">20:14</span>||<span style="color: #00C322">Nachimir</span>||Lots of yeses.
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| |<span style="color: #AAAAAA">20:14</span>||<span style="color: #00C322">Nachimir</span>||Matt gives brief outline: EMFs workshop tent was just used for soldering, spilled over into Nottinghack village.
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| |<span style="color: #AAAAAA">20:15</span>||<span style="color: #00C322">Nachimir</span>||James: We'd end up organising part of EMF as Nottingham Hackspace. EMF would cover a lot of costs, but we'd be doing what we did on a bigger scale. hiring van etc.
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| |<span style="color: #AAAAAA">20:15</span>||<span style="color: #00C322">Nachimir</span>||Jake: EMF planning going to start in seven months time, should have back on the agenda at that time.
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| |<span style="color: #AAAAAA">20:15</span>||<span style="color: #00C322">Nachimir</span>||Dominic: Should have a subgroup to liase with EMF.
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| |<span style="color: #AAAAAA">20:16</span>||<span style="color: #00C322">Nachimir</span>||James: Now we're covering our fixed outgoings on member's fees, workshops and events are going to give us the money to get the shiny stuff we want. We should have a go kit for smaller events, so more members can go out and represent nottingham hackspace. We should buy an event shelter.
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| |<span style="color: #AAAAAA">20:17</span>||<span style="color: #00C322">Nachimir</span>||Kate: We should buy a smaller event shelter, because (e.g.) the GReen Festival has strict outlines on the amount of space. Would have to look at pricing.
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| |<span style="color: #AAAAAA">20:17</span>||<span style="color: #00C322">Nachimir</span>||James and Dominic: We should get the bigger one.
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| |<span style="color: #AAAAAA">20:18</span>||<span style="color: #00C322">Nachimir</span>||David: We have options for smaller shelters already.
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| |<span style="color: #AAAAAA">20:19</span>||<span style="color: #00C322">Nachimir</span>||James: Votes for? Yes to buying it in February or before Kate quits her job. (General agreement).
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| |<span style="color: #AAAAAA">20:19</span>||<span style="color: #00C322">Nachimir</span>||David C: Discount in off season? Kate: Employee discount is better.
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| |<span style="color: #AAAAAA">20:20</span>||<span style="color: #FF1300"></span>|| justin_ipad left the chat room. (Remote host closed the connection)
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| |<span style="color: #AAAAAA">20:20</span>||<span style="color: #00C322">Nachimir</span>||James: Maker faire, we should start organising and planning this now. Contact all spaces in the UK, have our own space but ask them if they'd like to join us.
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| |<span style="color: #AAAAAA">20:20</span>||<span style="color: #FF1300"></span>|| justin_ipad joined the chat room.
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| |<span style="color: #AAAAAA">20:21</span>||<span style="color: #00C322">Nachimir</span>||Dominic: Is it worth positioning something bigger, even an outdoor thing?
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| |<span style="color: #AAAAAA">20:21</span>||<span style="color: #00C322">Nachimir</span>||David: Weather not that great. James: Not that much outdoor space if in same venue as last time.
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| |<span style="color: #AAAAAA">20:21</span>||<span style="color: #00C322">Nachimir</span>||James: Action: taking on planning for Maker Faire. David C: Date? James: 26th and 27th of April.
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| |<span style="color: #AAAAAA">20:22</span>||<span style="color: #00C322">Nachimir</span>||James: Propose another subgroup, James happy to lead.
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| |<span style="color: #AAAAAA">20:22</span>||<span style="color: #00C322">Nachimir</span>||Jake: Are we going to be teaching soldering? Could clash with what they're planning already? James: Wouldn't want to compete with them.
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| |<span style="color: #AAAAAA">20:22</span>||<span style="color: #00C322">Nachimir</span>||James: Could sell kits. More likely to promote hackspace if that's the case. Especially stuff for kids.
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| |<span style="color: #AAAAAA">20:22</span>||<span style="color: #00C322">Nachimir</span>||Kate: Colouring!
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| |<span style="color: #AAAAAA">20:23</span>||<span style="color: #FF1300"></span>|| Blazemore left the chat room. (Ping timeout: 248 seconds)
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| |<span style="color: #AAAAAA">20:23</span>||<span style="color: #00C322">Nachimir</span>||Jake: Ok. Halloween and Festivus?
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| |<span style="color: #AAAAAA">20:24</span>||<span style="color: #FF1300"></span>|| Blazemore joined the chat room.
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| |<span style="color: #AAAAAA">20:24</span>||<span style="color: #00C322">Nachimir</span>||Dominic: Last year we were going to have a halloween party, but it kind of got railroaded by invite to Mayhem. That's run by one of our members, Gareth. Last year, we went to a really late showing of a hammy horror film. Was good fun. Idea this time: We have a party here on Sat 3rd Nov, then go to a late showing at a special price for Nottinghack members.
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| |<span style="color: #AAAAAA">20:25</span>||<span style="color: #00C322">Nachimir</span>||Kate: It pains me to have a halloween party after halloween. Sat 27th would be a better day, not clash with Mayhem, and it's an event we could promote to everybody.
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| |<span style="color: #AAAAAA">20:25</span>||<span style="color: #00C322">Nachimir</span>||Jake: Tend to agree with Kate.
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| |<span style="color: #AAAAAA">20:26</span>||<span style="color: #00C322">Nachimir</span>||James: Third option, actual halloween is on our open hack night.
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| |<span style="color: #AAAAAA">20:26</span>||<span style="color: #00C322">Nachimir</span>||David H: Let's all dress up for that open hack night as if we've had terrible accidents with the machines.
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| |<span style="color: #AAAAAA">20:27</span>||<span style="color: #00C322">Nachimir</span>||Jake: Resolution? > Kate taking on Halloween, Dominic taking on Festivus.
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| |<span style="color: #AAAAAA">20:27</span>||<span style="color: #00C322">Nachimir</span>||(Dominic explains festivus). Think we might be better off doing it on the 22nd rather than the 23rd.
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| |<span style="color: #AAAAAA">20:28</span>||<span style="color: #00C322">Nachimir</span>||General assent. Action: Kate taking care of halloween, Dominic taking care of Festivus.
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| |<span style="color: #AAAAAA">20:29</span>||<span style="color: #00C322">Nachimir</span>||5. STEM popup shop.
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| |<span style="color: #AAAAAA">20:30</span>||<span style="color: #00C322">Nachimir</span>||Dominic: Rick Hall contacted us, good friend of Hannah Fox, and Tim Hunkin. Running drop in shop in cornerhouse, from 15th - 31st of October. Asked us to participate, but there's no funding.
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| |<span style="color: #AAAAAA">20:31</span>||<span style="color: #00C322">Nachimir</span>||Opportunity or us to run workshops: Zoetropes, pinhole cameras, soldering. Good opportunity to promote the hackspace.
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| |<span style="color: #AAAAAA">20:31</span>||<span style="color: #00C322">Nachimir</span>||Invites for people that might want to get involved.
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| |<span style="color: #AAAAAA">20:31</span>||<span style="color: #00C322">Nachimir</span>||Dominic: We can do a few days, we don't have to do the whole two week stretch.
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| |<span style="color: #AAAAAA">20:32</span>||<span style="color: #00C322">Nachimir</span>||Jake: We need definite volunteers. Dominic: We have 120 members, I can put out a more formal request.
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| |<span style="color: #AAAAAA">20:32</span>||<span style="color: #00C322">Nachimir</span>||James: Materials costs?
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| |<span style="color: #AAAAAA">20:32</span>||<span style="color: #00C322">Nachimir</span>||Dominic: No funding, going to ask if we can charge them for kits, etc.
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| |<span style="color: #AAAAAA">20:34</span>||<span style="color: #00C322">Nachimir</span>||James: MAterials costs: We should at least make the money back.
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| |<span style="color: #AAAAAA">20:34</span>||<span style="color: #00C322">Nachimir</span>||6. Update on board membership and annual return.
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| |<span style="color: #AAAAAA">20:34</span>||<span style="color: #00C322">Nachimir</span>||David C: Obv, things are progressing given earlier discussion.
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| |<span style="color: #AAAAAA">20:35</span>||<span style="color: #00C322">Nachimir</span>||7. Update on lighting and spray booth projects.
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| |<span style="color: #AAAAAA">20:36</span>||<span style="color: #00C322">Nachimir</span>||Tristan: Max has been away, but we're cracking on with it.
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| |<span style="color: #AAAAAA">20:36</span>||<span style="color: #00C322">Nachimir</span>||David C: Is there anything you need help with?
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| |<span style="color: #AAAAAA">20:36</span>||<span style="color: #00C322">Nachimir</span>||Dominic: Would be good to get a summary up on the google group, just "Here's where we are, here's what's happening next".
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| |<span style="color: #AAAAAA">20:37</span>||<span style="color: #00C322">Nachimir</span>||Matt Ll: Lighting hasn't been touched since Derby MMF, because we're done Manchester MMF and EMF Camp.
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| |<span style="color: #AAAAAA">20:38</span>||<span style="color: #00C322">Nachimir</span>||Michael E: Just spoke to Max, he's been working away. Plans to come in tomorrow and do the door, then extraction and lighting within next week.
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| |<span style="color: #AAAAAA">20:38</span>||<span style="color: #00C322">Nachimir</span>||8. Tidying up after using the hackspace, how can we improve matter?
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| |<span style="color: #AAAAAA">20:38</span>||<span style="color: #00C322">Nachimir</span>||David C: I come in a lot during the day. Quite often, after the OHN, people have been in and leave tools, projects, materials, wastage, stuff out.
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| |<span style="color: #AAAAAA">20:39</span>||<span style="color: #00C322">Nachimir</span>||Drill bits left in drill press, etc.
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| |<span style="color: #AAAAAA">20:39</span>||<span style="color: #00C322">Nachimir</span>||Also, drill press has been broken: Someone set depth stop, someone else forced it and broke it. Belt sander has had a guard broken off it since yesterday.
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| |<span style="color: #AAAAAA">20:40</span>||<span style="color: #00C322">Nachimir</span>||Doesn't seem to be a general mood to tidy up or put stuff away after things have been used.
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| |<span style="color: #AAAAAA">20:40</span>||<span style="color: #00C322">Nachimir</span>||Jake: Maybe we could put signs up?
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| |<span style="color: #AAAAAA">20:40</span>||<span style="color: #00C322">Nachimir</span>||Dominic: Not a fan of signs. David C: Signs won't work. Not something we need to make a big fuss of, but it's noticeable. It's going to become a bigger problem, and start having fallout between members.
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| |<span style="color: #AAAAAA">20:41</span>||<span style="color: #00C322">Nachimir</span>||James: David, do you know who it is, and should we be having conversations with those people?
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| |<span style="color: #AAAAAA">20:41</span>||<span style="color: #00C322">Nachimir</span>||David C: We're all guilty, but let's try to be less cavalier with our use of the space.
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| |<span style="color: #AAAAAA">20:42</span>||<span style="color: #00C322">Nachimir</span>||Dominic: We talked before about hiring a cleaner. I don't want to do it, yet I can't tell someone else to do it unless I hire them.
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| |<span style="color: #AAAAAA">20:42</span>||<span style="color: #00C322">Nachimir</span>||Action: Price up a cleaner, Dominic.
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| |<span style="color: #AAAAAA">20:44</span>||<span style="color: #00C322">Nachimir</span>||Fiona: For instance, ladies night. I cleaned the toilets. They are a state. I hate the thought of new members coming in, and going "Urgh". Hoovered up last week; it matters.
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| |<span style="color: #AAAAAA">20:45</span>||<span style="color: #00C322">Nachimir</span>||Jake: Any objections? Justin: I say put the cleaner on a trial period. David: Think it depends on price.
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| |<span style="color: #AAAAAA">20:45</span>||<span style="color: #00C322">Nachimir</span>||9. Hack the space day
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| |<span style="color: #AAAAAA">20:46</span>||<span style="color: #00C322">Nachimir</span>||David C: Thought it was probably time we spent some time sorting, tidying, fixing, etc. Need to sort out after ripples from the spray booth disrupting everything.
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| |<span style="color: #AAAAAA">20:46</span>||<span style="color: #00C322">Nachimir</span>||Dominic: Can we find a date? (Conflict).
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| |<span style="color: #AAAAAA">20:46</span>||<span style="color: #00C322">Nachimir</span>||James: I think we should turn this into a monthly thing?
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| |<span style="color: #AAAAAA">20:46</span>||<span style="color: #00C322">Nachimir</span>||Dominic: How about the first Sunday of the month? Matt: Sunday is a great day to piss off the church…
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| |<span style="color: #AAAAAA">20:47</span>||<span style="color: #00C322">Nachimir</span>||Jake: I don't think it needs to be that often? Dominic: I think if it's that regular, it's straightforward for people. 120 members, we should be able to get plenty coming.
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| |<span style="color: #AAAAAA">20:48</span>||<span style="color: #00C322">Nachimir</span>||Spencer: 10 members per day, each member does one day per year? dominic: Yes, "We're not going to make you, but it would be great if you could do one day a year".
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| |<span style="color: #AAAAAA">20:49</span>||<span style="color: #00C322">Nachimir</span>||Dominic and James: David C to organise? David C: Only free in afternoons on those days. (discussion) Lot's of decisions to make, David C to organise. 7 Oct probable date for first.
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| |<span style="color: #AAAAAA">20:49</span>||<span style="color: #00C322">Nachimir</span>||10. Club Mate.
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| |<span style="color: #AAAAAA">20:49</span>||<span style="color: #00C322">Nachimir</span>||Dominic: A number of people asked about Club Mate. Tricky to get and expensive, but it sells well.
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| |<span style="color: #AAAAAA">20:50</span>||<span style="color: #00C322">Nachimir</span>||Jake: I don't like it, but I think we should stock it.
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| |<span style="color: #AAAAAA">20:50</span>||<span style="color: #00C322">Nachimir</span>||James: How much do it cost for a pallet? Dominic: A lot…
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| |<span style="color: #AAAAAA">20:50</span>||<span style="color: #00C322">Nachimir</span>||500ml, 20 bottle to a crate, 40 crates per pallet. Crates: £19.88 each including delivery.
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| |<span style="color: #AAAAAA">20:50</span>||<span style="color: #00C322">Nachimir</span>||Nearly 800 quid.
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| |<span style="color: #AAAAAA">20:51</span>||<span style="color: #00C322">Nachimir</span>||Half pallet: £22.someting per box, about £460.
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| |<span style="color: #AAAAAA">20:51</span>||<span style="color: #00C322">Nachimir</span>||Not suggesting we do that, I'll drive the van up and buy some boxes.
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| |<span style="color: #AAAAAA">20:53</span>||<span style="color: #00C322">Nachimir</span>||Spencer: What's the margin for the hackspace on it? Dominic: 330ml are what London have, and sold for £1.40. Dominic got 500ml bottle, sold for 1.50. 33% return for space.
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| |<span style="color: #AAAAAA">20:53</span>||<span style="color: #00C322">Nachimir</span>||James: Would take twelve weeks to sell half pallet and make £260 profit.
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| |<span style="color: #AAAAAA">20:55</span>||<span style="color: #00C322">Nachimir</span>||(Lots of discussion)
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| |<span style="color: #AAAAAA">20:56</span>||<span style="color: #00C322">Nachimir</span>||Warren: Club Mate is cheapest in Manchester, which I drive to. I could bring small quantities over. Dominic: I could fit half a pallet in my van.
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| |<span style="color: #AAAAAA">20:57</span>||<span style="color: #00C322">Nachimir</span>||James: Though it's a little bit more expensive, why don't we get six boxes from Manchester, see how it goes, and that can drive our decision on half pallet/pallet, etc.
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| |<span style="color: #AAAAAA">20:57</span>||<span style="color: #00C322">Nachimir</span>||Item X: Financial update:
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| |<span style="color: #AAAAAA">20:57</span>||<span style="color: #3E13AF">LWK</span>||Quick summary
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| |<span style="color: #AAAAAA">20:57</span>||<span style="color: #3E13AF">LWK</span>||Start bank balance: £2,882.22
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| |<span style="color: #AAAAAA">20:57</span>||<span style="color: #3E13AF">LWK</span>||Out: £2,081.42
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| |<span style="color: #AAAAAA">20:57</span>||<span style="color: #3E13AF">LWK</span>||In: £2,611.18
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| |<span style="color: #AAAAAA">20:57</span>||<span style="color: #3E13AF">LWK</span>||End: £3,411.98 (bank was reported as £3991.59)
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| |<span style="color: #AAAAAA">20:57</span>||<span style="color: #FF1300"></span>|| LWK left the chat room. (Excess Flood)
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| |<span style="color: #AAAAAA">20:58</span>||<span style="color: #00C322">Nachimir</span>||LWK's reckoning is out, need to find out why financial tracking is not accurate.
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| |<span style="color: #AAAAAA">20:59</span>||<span style="color: #FF1300"></span>|| LWK joined the chat room.
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| |<span style="color: #AAAAAA">20:59</span>||<span style="color: #00C322">Nachimir</span>||Snackspace turnover, plus many events and workshops, have made the cash account have quite a high turnover.
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| |<span style="color: #AAAAAA">20:59</span>||<span style="color: #00C322">Nachimir</span>||We've used far too much electricity in August.
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| |<span style="color: #AAAAAA">21:01</span>||<span style="color: #00C322">Nachimir</span>||Members: Started month with 107, 14 new, 3 ex, end of month membership: 118. Average membership: £13.18. Total dues: £1573
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| |<span style="color: #AAAAAA">21:01</span>||<span style="color: #00C322">Nachimir</span>||We're at break even.
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| |<span style="color: #AAAAAA">21:02</span>||<span style="color: #00C322">Nachimir</span>||Bank balance up £529, overall worth up £550. Still need more members.
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| |<span style="color: #AAAAAA">21:03</span>||<span style="color: #00C322">Nachimir</span>||Kate: Point out Warren and (other guy). They want to run lockpicking workshops. Willing to do one 1st or 4th saturday of the month. Kate happy to work with them on setting up and advertising. That way, more people in. Was always popular before.
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| |<span style="color: #AAAAAA">21:03</span>||<span style="color: #00C322">Nachimir</span>||Dominic: Little bit of money for the space, little bit for the organisers, and a good quality workshop for the attendees.
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| |<span style="color: #AAAAAA">21:04</span>||<span style="color: #00C322">Nachimir</span>||Warren: Amount of money it needs to make is my diesel and a sandwich, not more. Sale of picks is popular, percentage could go to hackspace.
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| |<span style="color: #AAAAAA">21:04</span>||<span style="color: #00C322">Nachimir</span>||James: Should get some of those picks in the vending machine.
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| |<span style="color: #AAAAAA">21:04</span>||<span style="color: #FFD700">GeeksAreForLife</span>||sale or return!
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| |<span style="color: #AAAAAA">21:04</span>||<span style="color: #00C322">Nachimir</span>||Action for Kate. Dominic: Lock picks in vending machine.
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| |<span style="color: #AAAAAA">21:04</span>||<span style="color: #FF1300"></span>|| gmjhowe left the chat room. (Quit: Leaving.)
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| |<span style="color: #AAAAAA">21:05</span>||<span style="color: #00C322">Nachimir</span>||Michael E: Some interest in having some floating arduinos for people to play with when they come in. Dominic: How many kits do we have? Shall we use those two spares as floating demo kits for people to play with? Jake: Michael, happy to take the lead on that?
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| |<span style="color: #AAAAAA">21:05</span>||<span style="color: #00C322">Nachimir</span>||David C: Mott hall is open again.
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| |<span style="color: #AAAAAA">21:05</span>||<span style="color: #00C322">Nachimir</span>||*Moot hall
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| |<span style="color: #AAAAAA">21:08</span>||<span style="color: #FF1300"></span>|| kimjonggill left the chat room. (Quit: Page closed)
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| |<span style="color: #AAAAAA">21:10</span>||<span style="color: #00C322">Nachimir</span>||David outlines expenditure rules for board members. Action: Write up and put forward at next meeting.
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| |<span style="color: #AAAAAA">21:10</span>||<span style="color: #FF1300"></span>|| ChickenGrylls left the chat room. (Quit: Page closed)
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| |<span style="color: #AAAAAA">21:10</span>||<span style="color: #00C322">Nachimir</span>||Meeting closed.
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| |}
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| [[Category:Board Meetings]]
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