Financials Fixed and Variable Outgoings
Fixed Outgoings
| Name | Amount | Notes |
|---|---|---|
| Rent F6 | £3,768.20 | This will go up each June. (2023-2024 £3,919.03) |
| Electric | £941.49 | Average from 6 months between Dec/22-May/23 Though the actually amount changes each month we always have to pay something, using the 6 month average from regular times is sensible for budgeting |
| Cleaning | £195.38 | |
| Internet | £60.00 | Virgin Media |
| Network Servers & Backup | £64.00 | Varies a little each month due to USD exchange rate. Linode, Jungledisk, AWS |
| Water | £10.35 | Bill is actually for drainage not supply. This will go up each February |
| Business Rates | £147.83 | |
| Bank Service Charge | £5.00 | Cost of the TSB Account |
| BOC Gas | £32.40 | Rental on the two Gas cylinders |
| TV Licence | £41.00 | Included in `Trustees Misc` |
| Total | £5,265.65 |
| Name | Amount Yearly | Amount Monthly | Expected Month | Notes |
|---|---|---|---|---|
| Insurance | ~£1,500 | ~£125 | February | |
| LastPass | ~£560 | ~£46 | April | |
| Trustee Slack | ~£458 | ~£38 | July | |
| Companies House | £13 | ~£1 | September | Confirmation Statement |
| Accountant | £250 | ~£20 | October | End of year Accounts filling |
| Network DNS | ~£25 | ~£2 | February | |
| Total | £2,806 | £232 |
Given the above our expected minimum outgoing each month should be classed at ~£5497
This number can be treated as the amount we need each month as income from the Membership
And for safe planing our bank balance should be at minimum 4 times this amount, so £21,988. If the balance falls below this we should immediately restrict extra spending and budge a recover plan to get us back into a safe margin
Variable Outgoings
Some things that should be expect to go out either each month or once a year, but with a very variable amount
Bank Service Charge for Cash deposits (~£5-10 Every few months)
Stripe Payment Charges (Monthly)
Zoom?
Snackspace restock (Monthly)
OPA Vote for elections (~£50 a year)
AGM Venue hosting (~£250 a year)
Network Domains (Some are yearly, some are two years)