Rob Hunt [7:54 PM]
https://wiki.nottinghack.org.uk/wiki/2016-09-07_Agenda
[7:54]
https://wiki.nottinghack.org.uk/wiki/Talk:2016-09-07_Agenda
Rob Hunt [8:03 PM]
Roll Call: Rob, David C, Daniel, Adam F, Ian D, Kirsty
[8:04]
Steve, Howard, George, Tom, Ali, Matt Lloyd, James F
[8:04]
Jack
[8:04]
Actions & Minutes from last meeting
[8:04]
-None
[8:05]
Announcements & Events:
[8:05]
Every Tue & Sat we’re doing stuff downstairs
[8:05]
getting to the point where we can build things
James Fowkes [8:05 PM]
joined #meetingminutes
Rob Hunt [8:05 PM]
very dirty, bring old clothes
[8:06]
Plan on the wall in the studio and information on the wiki about downstairs
James Hayward [8:06 PM]
Not every Saturday - check the Google group
Rob Hunt [8:06 PM]
Green Festival Saturday
[8:06]
We need someone to champion it
[8:06]
At the Arboretum
[8:07]
Kirsty willing to help and will post to the Google Group for volunteers
[8:07]
Next: Finance
Matt Lloyd [8:07 PM]
https://wiki.nottinghack.org.uk/wiki/Financials_July_2016
https://wiki.nottinghack.org.uk/wiki/Financials_August_2016
Rob Hunt [8:09 PM]
Spent a lot on tools and equipment past few months
[8:09]
some income is deferred due to pledge drives
[8:09]
Tools Update:
[8:09]
Supplied replacement detail sander - old one was broken but not reported
[8:10]
Jigsaw reported broken
[8:10]
replacement parts purchased, may be repairable
[8:10]
have a donated router table - the homemade one isn’t up to scratch so it might be a good replacement
[8:10]
finishing off getting the motor replaced for the wood lathe
[8:11]
it will get it back to the state it was in
[8:11]
may need the bearings running in for several days
[8:11]
Teams
[8:11]
Need more members, especially for the membership team at the moment
[8:12]
Discussion about the community
[8:12]
Opening the question to the room for thoughts on the topic
[8:13]
James F: What problem are we trying to solve?
[8:14]
David C: mentioned that some members travel far and might not know other members
[8:15]
David C: some members seem to leave the space in a worse state when they leave, guards off tools
[8:15]
David C: regarding remote members, they travel far and get the the space with it in a state where they can’t immediately work due to the state
[8:17]
Steve: No one on the google group said “I turn up and make a mess then disappear"
[8:17]
Steve: Some people may be of the opinion "It’s a workshop it’s mean't to be messy, someone is going to use the tool later in the day etc" (edited)
[8:18]
Matt: It should be kept clean as some tools may not be used frequently, it’s a 24/7 space
[8:18]
Matt: 29 authors on the Google group post out of 450+ members, the people making the mess may not know the thread even exists
[8:18]
Matt: very narrow selection
[8:19]
Kirsty: If you’re making the mess you’re not going to be commenting on the thread (edited)
[8:20]
George: Maybe if we have a drive for specific things each week to focus the effort
[8:20]
George: we can’t try and solve all the problems at once
[8:21]
David C: post a short while ago about not being able to find tape measures - it’s not just the big tools
[8:21]
David C: Cheap, small item taken from the place it’s normally stored causes inconvenience
[8:22]
Adam: On the discussion page: chores list, explaining to new members what’s expected
[8:22]
Josh: Lot of machines not being looked after
[8:22]
Josh: band saws seem to go through tooling rapidly indicating misuse (maybe not intentional)
[8:23]
Josh: no information around the tools or wiki in most cases
[8:23]
Josh: maybe make an effort to provide instructions to help people on the non-inductin tools
[8:24]
David C: one incident when a member cutting a log with the bandsaw and the guard all the way up
[8:24]
Josh: sort of thing that can damage the machine or more likely the person
[8:25]
James F: If you’re a new member it’s maybe not clear what you’re suppose to do, maybe make it more explicit
[8:25]
James F: When I was a member of the climbing club there were reps to help new members
[8:26]
James F: point of contact maybe
[8:26]
James F: some members said they were afraid to ask questions
[8:26]
James F: maybe followup emails after X visits to give a reminder, not a lecture, positive (edited)
[8:27]
James F: Useful to get new member’s opinions
[8:28]
Steve: I joined about 6 months ago, got impressions that the space was run by people who wanted to share the awesome stuff
[8:29]
Steve: got the impression that it was run by professionals and that it was to help run their space rather than our space
[8:29]
Adam F: need to get across it’s run by members
[8:30]
The hackspace is maybe not great at explaining what is expected of people
[8:30]
It’s sometimes difficult to even know where to go to get the information
[8:31]
I think people have very different ideas of what the hackspace is and how it works
[8:33]
It’s not straightforward or simple to find out where the information
[8:34]
Josh: All the information is great on the web but we could do with it in the space
[8:34]
Josh: Could do with ways to access it within the space, information kiosk?
[8:35]
Matt L: a big problem with the content, a lot of it is out of date, needs curation from members (edited)
[8:37]
We’re struggling with a problem every community like this has - we need ways for people who are not often in attendance to access the information easily
[8:39]
Matt L: Information mostly lives on the wiki or the member’s guide
[8:41]
James F: links page on HMS has useful links for members - maybe have a bit more descriptions of what the links do
[8:42]
Kirsty: the wiki may not be familiar to use for some members
[8:44]
Adam F: orientation days is an idea that has come up repeatedly
[8:44]
Adam F: is that something that members would find useful?
[8:45]
Adam F: would be hackspace orientation, where the bins are, using dishwasher etc.
[8:46]
Kirsty: doesn’t have to be complicated, something like where the light switches are, bins etc.
[8:48]
James F: the goal of converting every member is unrealistic but 3-4x the participation it would be a lot nicer
James Fowkes [8:49 PM]
Mouse sends apologies for not attending.
Rob Hunt [8:50 PM]
Somebody mentioned on the email that we should remove words from content that would suggest things are provided
[8:51]
Kate suggested that providing something when signing up might help
[8:51]
Matt L: that was the idea of the guide but maybe it needs some work
[8:51]
Adam F: guide is on github and can be edited
[8:51]
Matt L: as a PDF it’s only 15 pages
[8:52]
James F: maybe something a bit more formal when you pickup your card - something to give to the member?
[8:53]
Adam F: we really need more members for the membership team, only 4 active members
[8:54]
PPE and Safety
[8:54]
Josh: go to get safety glasses and we only have dirty old ones that end up all over the workshop buried in dust
[8:54]
Josh: Need proper PPE that people will want to use
[8:55]
Josh: Have PPE next to the machines that need them - maybe that’s why they end up all over the place
[8:55]
Josh: Mark Cambridge made suggestion that members take ownership of the PPE - but them form snckspace?
[8:56]
Matt L: Alternative is to have a lot more around the space
[8:56]
Josh: Common in labs to have a dispenser type things with a bunch of safety glasses in by the door
[8:57]
Josh: Think we need to invest in PPE stock, hearing protection, eye protection
[8:58]
Matt L: would rather have too much out on the workshop and not being used than it being kept in reosurce stock
[8:59]
David C: Would other members not using the machine near ear protection?
[8:59]
Toby: If you’re really close to the machine you would need it but not necessarily others, have the options available for others to get them if needed
[9:00]
Josh: Maybe add doors to the PPE shelves to keep things organised rather than having shelves that get messy (edited)
[9:00]
Matt L: could do with clear doors to see through
[9:01]
Toby & Michael E arrived
[9:02]
Idea suggested that people could buy their own
[9:02]
Matt L: membership payment covers stuff like PPE - members may not use them if they have to buy them
[9:03]
Toby: maybe we could provide links to where you can buy stuff if you want your own
[9:04]
James F: if it’s only basic stuff but accessible people will likely use it but may decide to get their own
[9:04]
if they want something better when using it frequenty
[9:05]
Adam F: Get involved with the safety team
[9:05]
AOB
[9:05]
Matt L: two pledge drives running, want pledges
[9:06]
Matt L: Worked for Wireless Things - company being shut down, some test equipment, 4c dig osc, bench PSU, bench multimeter
[9:06]
need to hit £1276 by end of next week
[9:06]
kit would be around 3.5-4k new
Dominic [9:06 PM]
1. Membership team work hard however, they need more helpers, consider revising membership teams duties to aid/help members for life not just for recruitment? 2. Broken window syndrome, the space generally over the years has been very cluttered to greater or lesser extent needs a good clear out and Hackspace 2.5 is a good opportunity to have a thinning and clearing. 3. Communication must be constant and varied for all tastes and catchment it's not a one off task but a constant plate spinning perhaps? 4. Recruitment is pressing, we've gone for quantity of membership over quality of engagement. Just comments for the minutes. I'm sorry I was unable to attend this evening. I've wanted to respond to James H email but have found it difficult to know where to begin. Finally I'd like to extend my thanks to James H and all trustees for their continued hard work and commitment to the space. (edited)
Rob Hunt [9:07 PM]
James F, Matt L volunteered to run workshops on usage of the tools if we get them
[9:07]
Matt L: nearly top end model for the scope
[9:09]
Other pledge is a smart whiteboard, would be nice for the classroom
[9:09]
Test kit is the big one we’re trying to push
[9:09]
Russell: green festival
[9:10]
This Sunday, Toby volunteered as well
[9:10]
Russell: can arrange power for the event if workshop things can happen (edited)
[9:11]
Michael E: are we taking the geodesic dome parts even though we have no sticks?
[9:12]
Adam F: summary join the membership team, pay up on pledges, get involved, team Slack, Google Groups
[9:12]
Meeting Closed