| Time |
Name |
Minute
|
| 20:15 |
Nachimir |
Nottingham Hackspace monthly meeting about to start: 01/08/2012
|
| 20:15 |
|
LWK_mac joined the chat room.
|
| 20:16 |
Nachimir |
Present: Jake H, Gill, David H, David C, Craig P, Daniel, Matt Lloyd, Kate B.
|
| 20:17 |
|
kim-jonggill joined the chat room.
|
| 20:17 |
Nachimir |
Actions: Redesign spray booth to allow welding.
|
| 20:17 |
Nachimir |
Everyone: WTF?
|
| 20:17 |
Nachimir |
Closed, we're not doing that. Unanimous.
|
| 20:18 |
Nachimir |
2. Add historical minutes to wiki. David: Done, James' bit: Not done.
|
| 20:18 |
Nachimir |
David C: did we get last month's minutes? Kate: Yes.
|
| 20:18 |
Nachimir |
3. Proposal for large project area? No (We seem to be managing).
|
| 20:18 |
Nachimir |
4. Code lock on front door, Matt L: Done.
|
| 20:19 |
Nachimir |
Item 2. Financial update.
|
| 20:19 |
LWK_mac |
Quick summary
|
| 20:19 |
LWK_mac |
Start bank balance: £2,493.98
|
| 20:19 |
LWK_mac |
Out: £1,148.54
|
| 20:19 |
LWK_mac |
In: £2,645.28
|
| 20:19 |
Nachimir |
Jake: The financial update is that Matt is enjoying a delicious burger.
|
| 20:19 |
LWK_mac |
End: £3,512.64(bank said £3,481.83)
|
| 20:19 |
LWK_mac |
Paypal Start: £57.76
|
| 20:19 |
LWK_mac |
Paypal End: £57.76
|
| 20:19 |
LWK_mac |
Cash Start balance: £177.33
|
| 20:19 |
LWK_mac |
Cash In: £384.77
|
| 20:19 |
LWK_mac |
Cash Out: £441.50
|
| 20:19 |
LWK_mac |
Cash End: £120.60
|
| 20:19 |
LWK_mac |
[edit
|
| 20:19 |
LWK_mac |
Start: 96
|
| 20:19 |
|
ChickenGrylls left the chat room. (Ping timeout: 245 seconds)
|
| 20:19 |
LWK_mac |
New: 11
|
| 20:19 |
LWK_mac |
Ex: 0
|
| 20:19 |
LWK_mac |
End: 107
|
| 20:19 |
LWK_mac |
Average membership due: £13.16
|
| 20:19 |
LWK_mac |
[edit
|
| 20:19 |
LWK_mac |
[edit
|
| 20:19 |
LWK_mac |
BizSpace: £ 1,154.16
|
| 20:19 |
LWK_mac |
Talk talk: £28.74
|
| 20:19 |
LWK_mac |
Insurance: £65.39
|
| 20:19 |
LWK_mac |
Loan: £208.33
|
| 20:19 |
LWK_mac |
Other: £170.00
|
| 20:19 |
LWK_mac |
[edit
|
| 20:19 |
LWK_mac |
Membership dues: £1,319.28
|
| 20:19 |
LWK_mac |
Petty Cash Deposits: £136
|
| 20:19 |
LWK_mac |
Workshops: £1,150.00
|
| 20:19 |
LWK_mac |
Donations: £40.00
|
| 20:19 |
LWK_mac |
Events: £
|
| 20:19 |
LWK_mac |
Pledges: £
|
| 20:20 |
Nachimir |
Matt Ll: We are at 107 concurrent paying members, average membership is down to £13.16p
|
| 20:21 |
Nachimir |
110 is our break even membership goal.
|
| 20:22 |
Nachimir |
Bank balance looks healthier than it is, we owe Oomlout for kits.
|
| 20:23 |
Nachimir |
Matt Lloyd, David H: Member audit then code change.
|
| 20:23 |
Nachimir |
Recorded as an action.
|
| 20:24 |
Nachimir |
Matt Lloyd: We need to sort out bank account. Possibly different account type, name change, and more access for board members.
|
| 20:25 |
Nachimir |
Matt Lloyd steps up to be new treasurer.
|
| 20:27 |
Nachimir |
Item 3: EMF ticket draw.
|
| 20:27 |
Nachimir |
Four names, Jake Rolling a dice to determine.
|
| 20:27 |
Nachimir |
First result: Andrew Armstrong.
|
| 20:28 |
Nachimir |
(Andrew's number four times in a row).
|
| 20:28 |
Nachimir |
Second result: Wendy Gent
|
| 20:29 |
Nachimir |
Item 4: Vending Machine payments
|
| 20:30 |
Nachimir |
Daniel voices a few options: Nominated members people can pay, or a jar.
|
| 20:30 |
Nachimir |
(Andrew Armstrong joins the meeting)
|
| 20:30 |
Nachimir |
People generally in favour of nominated members. Matt Little in charge of stock.
|
| 20:31 |
Nachimir |
(Some questions fly by too fast for me)
|
| 20:31 |
Nachimir |
Dominic: Will there be an option to pay online?
|
| 20:31 |
Nachimir |
Matt and Daniel: Yes, bank transfer would be doable.
|
| 20:32 |
Nachimir |
David H: We could use the old key safe to keep the money.
|
| 20:33 |
Nachimir |
David C: At the moment, only the person who bought something knows they owe the money? Daniel and Matt: No, it records sales right now.
|
| 20:33 |
Nachimir |
Jake: So we can leave you with it and talk about it at a later meeting? Daniel: Yes. The only other thing is emailing members to notify what they owe and request payment.
|
| 20:34 |
Nachimir |
David H: Whatever emails go out could have the banking details in too?
|
| 20:34 |
Nachimir |
(We're going to bikeshed, move to mailing list and later meeting).
|
| 20:35 |
Nachimir |
Item 5: Board membership/companies house confirmation of directors.
|
| 20:36 |
Nachimir |
David C: I can't do that, but one of the existing board members needs.
|
| 20:36 |
Nachimir |
to change details on Companies House.
|
| 20:36 |
Nachimir |
Matt Lloyd: Me and David could do. David: Companies House have some good services for filing.
|
| 20:37 |
Nachimir |
Action: Matt Lloyd and David H to contact new board members and sort this.
|
| 20:37 |
Nachimir |
Item 6: Young Rewired State: Access, etc.
|
| 20:38 |
Nachimir |
David C: I'm going to be present to open up, and will be around during the day.
|
| 20:40 |
Nachimir |
Matt Ll, various: Courtney will need all door codes. David H: Just after YRS probably a good time to do the code change.
|
| 20:41 |
Nachimir |
Item 7: A.O.B.
|
| 20:47 |
|
ChickenGrylls joined the chat room.
|
| 20:50 |
Nachimir |
Item 8: Discretionary spending of trustees.
|
| 20:50 |
Nachimir |
David H: Need clarification of exactly what directors can spend, when, and not.
|
| 20:50 |
Nachimir |
Various: There haven't been any problematic instances of it so far.
|
| 20:51 |
Nachimir |
David: The understanding and systems we have, have been vague and have various potentials to go wrong.
|
| 20:51 |
Nachimir |
Action: David H to draft a policy on discretionary spending.
|
| 20:51 |
Nachimir |
Other ideas floated: A minority of directors can vote on smaller amounts?
|
| 20:52 |
Nachimir |
David C: Have we had a list of rules from Bizspace about use of the space?
|
| 20:52 |
Nachimir |
Dominic: It's on the back of the contract, it's not very long.
|
| 20:52 |
Nachimir |
David C: It's recently been put up in the hall near the lift.
|
| 20:53 |
Nachimir |
Dominic: Wouldn't worry about it too much.
|
| 20:54 |
Nachimir |
David C: Went to ask building manager, raised lights on stairwell as a safety issue. Said the man who does it was on holiday. David C fixed it and charged him.
|
| 20:54 |
Nachimir |
I'm starving. This is the longest 40 minutes of my life
|
| 20:55 |
Nachimir |
Jake: AOAOB?
|
| 20:55 |
Nachimir |
Everyone: No.
|
| 20:55 |
Nachimir |
Kate: Um.
|
| 20:55 |
Nachimir |
Jake: Ok, no, good.
|
| 20:55 |
Nachimir |
Meeting closed.
|