Financials Fixed and Variable Outgoings

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Fixed Outgoings

Monthly
Name Amount Notes
Rent F6 £3,623.36 This will go up each June. (2022-2023 £3.768.20, 2023-2024 £3,919.03)
Electric £876.61 Average from 6 months between Oct/19-Mar/20
Though the actually amount changes each month we always have to pay something, using the 6 month average from regular times is sensible for budgeting
Insurance £119.35 This will go up each February
Cleaning £162.00
Internet £60.00 Virgin Media
Network Servers & Backup £64.00 Varies a little each month due to USD exchange rate. Linode, Jungledisk, AWS
Water £8.13 Bill is actually for drainage not supply.
This will go up each February
Business Rates £242.00 This is an old figure form 2019, not yet sure what this will shake out to be in 2021-2022
Bank Service Charge £5.00 Cost of the TSB Account
BOC Gas £33.30 Rental on the two Gas cylinders
TV Licence £40.64 Included in `Trustees Misc`
Total £5,234.39
Yearly
Name Amount Yearly Amount Monthly Expected Month Notes
LastPass ~£560 ~£46 April
Trustee Slack ~£458 ~£38 July
Companies House £13 ~£1 September Confirmation Statement
Accountant £250 ~£20 October End of year Accounts filling
Network DNS ~£25 ~£2 February
Total £1306 £107


Given the above our expected minimum outgoing each month should be classed at ~£5341
This number can be treated as the amount we need each month as income from the Membership
And for safe planing our bank balance should be at minimum 4 times this amount, so £21,364. If the balance falls below this we should immediately restrict extra spending and budge a recover plan to get us back into a safe margin

Variable Outgoings

Some things that should be expect to go out either each month or once a year, but with a very variable amount

Bank Service Charge for Cash deposits (~£5-10 Every few months)
Stripe Payment Charges (Monthly)
Zoom?
Snackspace restock (Monthly)
OPA Vote for elections (~£30 a year)
AGM Venue hosting (~£250 a year)
Network Domains (Some are yearly, some are two years)