EMF Camp 2020/EMF Meeting 2020-01-17

Meeting in classroom to discuss EMF 2020 primarily the village and related things.

Actions

Immediate EMF questions (and some answers from Matt):

• Canvas Tents and other bits for village - can buy at some point from the main EMF website, the planned location to be done via. the "Village team", so more organised locations.
  • Prices from past 2018 event (add 10% for inflation): The prices for tents are:
    • 6m x 9m : £489.50
    • 6m x 6m : £402.50
    • 3m x 9m : £315.00
    • 3m x 6m : £227.50
    • 3m x 3m : £140
    • Chairs : £1.32
    • Table: £5.64
  • We have our own lighting to take
• Tickets for people running village workshops, or helping setup/teardown - information will be coming on this.
• Pay it forward ticket - should be able to sort via. connections up to around ~2 months before
• Access for transport to unload/load on setup/teardown days - yes, accessible for villages usually on Thursday teardown Monday

People to organise days for shared projects, eg Barbot.

Notes

Info to go on wiki:

• When we know rough costs - say £15-20 for pledging to help pay for tent, transport etc.
• Info on carpooling
• Info on arrival and teardown days Nottinghack will do

For anyone - not just meeting attendees - collate all the things we're doing - use the wiki! Can sort transport then.

Ways to get tickets - volunteering, talks, and ask about setup and teardown - eg: James Spence doing our transport (and others?).

Workshops are of a variety of things; making things for kids up to advanced stuff for adults. Costs of workshops can be generally materials.

Need to remember to take: Card machine reader for workshop and snackspace payments / barbot donations.

Village and Projects:

• Tent cost and also are they lit? Sizes? (Will check more thoroughly when available)
• Snackspace might be fun again (maybe also some healthy options)
• Barbot in the evening potentially (needs fixing first! and improving!) - Several people interested in fixing it (Andrew, Samathy, Dan, Daniel, and others)
• Samathy - Graham Sutherland laser show at the Nottinghack village? (later notes: He's got spare laser stuff but no spare controllers, maybe we'll sort a controller or run it in demo modes)
• Village Workshops?
  • Sounds like enough interest for 4-7 hours of workshops of a variety of things
  • Calendar for the village stuff - see: https://wiki.emfcamp.org/wiki/Publishing_Village_Schedules
  • Power to the village - power tools potentially. Need some more extension leads potentially even just for soldering irons.
• Alex, Dan, Samathy, Andrew - potentially running workshop at the Nottinghack village
  • Dan may doing boomerangs
  • Badge Making, LED necklaces, etc. could be done (checked; have a stock of badges, may need to grab some more)
  • (Maybe lighting as a theme?)
  • Dan - potential CNC workshop! (if he can either sort the current one to make it more portable or have someone bring a more portable one)
  • Dan - Bridge building - cocktail sticks and pingpong balls to span a gap
• Alex can likely get folding tables - 5-8 of them
• Project to show off:
  • Alex - games made
  • Alex - Joust mania using raspberry pi (better for evening)
• Samathy - Offered to get stickers and maybe other things
• Show off in the tent:
  • Need to know what people are bringing - for transport and to fit it in the tent
  • Dan - Big light fixture - something that looks cool (Andrew would love a retro billboard/movie board...)
  • Samathy - LED Laser Display Board
  • Dan - Hacky racers - may do a group Hackspace one but will do one himself at least
• Pay it forward ("Hack it forward") ticket - can we get one from EMF if we get it funded? To check. Trustees would organise who gets it (people ask them, they draw from the hat).