2020-12-02 AGM Agenda/Draft Constitutional Changes/Special Resolution, AGM Submissions clarification

Title

Special Resolution, AGM Submissions clarification

Brief

This Special Resolution aimed at improving section 2.3 to give better wording around the process of inviting AGM agenda submission

Content

2.2 Section Change

2.2 All members must be given 28 Clear Days notice of an AGM. Notice is specified in 1.115 – 1.117 of Nottinghack’s Articles.

To

2.2 All members must be given at least 28 Clear Days notice of an AGM. Notice is specified in 1.115 – 1.117 of Nottinghack’s Articles.

2.3 Section Change

Current section 2.3

2.3 The Trustees will invite submissions for the AGM agenda when notice is given. Members will have 14 days to submit items.

2.3.1 The Trustees will consider all submissions and group into three categories: AGM, Member’s Meeting, Unsuitable.

2.3.2 The Agenda will be sent to all members at least 7 Clear Days before the AGM.

2.3.3 All submitted items categorised as AGM must be included on the agenda

2.3.4 With the agenda, the Trustees will also notify all members of all submitted items and how they have been categorised.

Amend 2.3

2.3 The Trustees will invite submissions for the AGM agenda when notice is given. Members will have 14 days to submit items.

To

2.3 The Trustees will invite submissions for the AGM agenda when notice is given. Members will have at least 14 days to submit items.

Clear up that if the AGM Notice is given more than 28 days prior the submission window is also extended.

Add the following as 2.3.1 & 2.3.2 moving the others down

2.3.1 A submission to the agenda should include a suggested tile and a description of the topic to be discussed.

2.3.2 If submission is proposing a Special Resolution to change the Constitution per 2.8, in addition to 2.3.1 it must also clearly identify what exists in the current Constitution and what is being proposed as a change.

Final version

2.3 The Trustees will invite submissions for the AGM agenda when notice is given. Members will have at least 14 days to submit items.

2.3.1 A submission to the agenda should include a suggested tile and a description of the topic to be discussed.

2.3.2 If submission is proposing a Special Resolution to change the Constitution per 2.8, in addition to 2.3.1 it must also clearly identify what exists in the current Constitution and what is being proposed as a change.

2.3.3 The Trustees will consider all submissions and group into three categories: AGM, Member’s Meeting, Unsuitable.

2.3.4 The Agenda will be sent to all members at least 7 Clear Days before the AGM.

2.3.5 All submitted items categorised as AGM must be included on the agenda

2.3.6 With the agenda, the Trustees will also notify all members of all submitted items and how they have been categorised.