Team:Resources/2014-12-03

James H, Russell H, Lionel G, Andrew A.

Notes

• Aim to be more focused
• Expectations (Templates to be provided):
  • High level aims - short paragraph
  • Detailed scope - really detailed (catch all categories)
  • Person specification - Persons to be on the team (can be as simple as time)
  • Monthly reports (no financials needed)
  • Annual budget - monthly hard budget per month currently - January or February. For planning. Will be "discussed budgets" that can change. General categories (lines) of budget.
    • Data collection is needed over predictive budgets we think
    • We need a database for it anyway - can't do this all in a spreadsheet or a template
    • James disagrees and just want line categories and maybe dates
    • James asked us to look at software for the DB side, but spreadsheet for financials

• Figuring out what to buy: the "categories" and items to get
  • Very difficult! Couldn't figure it out before the last time tried
  • Electronics area is a good example - lots of missing areas
• Granularity?
  • Can be general items like "tea", "coffee" - "refreshments" category perhaps
  • Will try and build it next meeting probably

• Lead people?
  • Not really wanted from us - trustee if anyone

• Regular wiki updates
  • Doing already

• NB: Will move resources meeting next month to a week before members meeting for reporting function

• Trustees will provide:
  • Communication channel - with trustees on it too. Discourse.
  • Shared space for documents (Google Drive)
  • Inter-team communication - eg; message to software team
  • Processes for adding people to teams more easily
  • Charge Cards
    • Note on Makro cards - will look at
    • Charge cards - email trustees at nottinghack.org.uk - takes around 3 days to move money at the moment

Scope discussion:

• Some black and white - what is resources? Not wood/plastic/metal raw materials. No tools (tool team) like screwdrivers.
  • Trustees are discussing raw materials separately
• Some are kind of us - tool parts, like drill bits, will be kept under us
• Some bits are grey - sharpening tool parts - outside small tools team scope, feels more in tools but...?
• Discussion of scope changes - trustees email - will get a response
• Exclude:
  • Capital things to exclude; boxes, RFID cards, membership related, heating (nb; mini discussion about propane tanks)
    • Possibly have things in scope but not in budget (type of things that are brought by us but not charged against the budget). Possibly have a specific line for these things. "Members boxes", "Propane", "RFID cards".
  • Snackspace things are dealt with (vending machine/cold drinks)
• Include:
  • Arts and crafts will fold into us
  • May include other things in the future, scope may change
• Vague is fine for item lines

Note on cards:

• Noted hard to use just cards for some things
• James financially wants to have larger budget rather then buying off card
• Russell - jumbles - for instance - all cash
• James would likely insist on getting receipts before the end of the month
• £1.50 to get cash on the card