Meeting 6th July 2022 8:00 Roll Call Gareth, MikeH James Spence, Andrew, Malcolm, Betty, Bobw, Ali, Sam, Aaron Jackson. 8:00 Betty Chair. Also 2 cats. (edited) 8:01 Andrew 8:01 Welcome to new trustees. 8:02 Hack the space weekend for Aug. Which Saturday? 8:03 13th August will be in the calendar. 8:04 Betty will try to get man with Van 8:04 Combat Robots Workshop 8:04 Sam metions summary in Slack 8:05 Sat 23 July. Use kits with virtual ‘phone’ jopysticks. 8:05 More information to follow. Use hackspace eventbrite. 8:06 Full day event with guests. Gareth: Can trustees aprove some cash for snacks? 8:06 If we sell all 10 tickets we should make £100+ so it should not be a problem. 8:06 green festival 2022 8:07 Ian not at the meeting currently. If you want get involves talk to Ian. 8:07 Actions & Minutes of Last Meeting 8:08 3d printing course ongoing. Welding class was sucessfull 8:08 Vending machine needs setting up with labels to vend laser material. 8:08 Financial Update 8:09 Andrew A :We got income from EMF 8:09 £5 minimum fee. 8:09 We want to get a report from out treasurer. 8:10 Gareth: It’s a concern we haven’t had a report. 8:10 Betty: We have a plan to approach the treasurer. 8:11 Ali: Is there a process for appointing a treasurer? Andrew: The word just appears once in the constiutution, no standard. 8:11 Team Updates: 8:11 Woodworking 8:11 Bob by the end of next week a working table saw is expected to be installed. 8:13 Will need observation for usage and extraction - we’ll need to see how it is used. Bob required guidance from trustees - for acceptable usage. Andrew - it may become an induction machine 8:15 Also Bob may supervise members testing the use of the tablesaw - Possibly Saturday afternoon. Andrew W suggests to use by supervision only to get an idea of safe usage - due to trapping issues and integrity of the fence. Can be used carefully without issue - We need to be confident if we have the table saw for general use. We can deactivate / ban usage unattended of tablesaw 8:16 Amdrew: Suggests Lockout device purchased prior to assesment of the current too. 8:16 ^tool 8:17 We have a way forward under control. Bob to look at securing tool and observation. 8:17 Craft 8:18 Betty about to restart induction for embroidery machine. Suggestion of £1 an hour for machine. EMail members, note on Slack and on the machine. 8:18 Bob: Check if the card is left in the card reader - Betty- it is. 8:19 This should just need an HMS software change. 8:19 Betty - We need more inductors - currently just Betty and Sue. 8:21 Betty - Suggestion for team storage - Individual areas can have a filing cabinet local to the area.Similar to the ones in the kitchen. 8:21 Andrew W: need to think about utilation of space 8:21 Teams 8:23 Andrew A: Migration away from slack. Trial a move to discord - need to fix integrations with HMS and Bots. We’d lost history - this gets removed after 1000 messages anyway. This has been a request from members and trustees. 8:23 Gareth: Q the discord history AndrewA: it’s permanent. 8:23 Threading may not be as good. Feature wise looks good. Also voice channels. 8:25 We can keep the discord private. Members only is more difficult, but potentially doable. 8:25 There are options for discord to be a better solution. 8:26 Gareth: Question about moderation. 8:27 Can we moderate the space if necessary? Do we need a ruleset or moderation. Especially if we’re ‘starting again’ 8:28 Andrew - we can enable moderators and rules. Moderators are more flexible on discord. 8:29 Granular roles is possible. Individuals can be blocked on discord as a feature. Betty: we can look into this in the trial. 8:29 Gareth: Explicit online rules could be useful. 8:30 Note Google group is completely out of control of the Trustees. The google group is a useful public contact point. 8:30 We may be able to do something similar with discord. 8:31 Betty: For open night next week - it would be good to try to recruit people. 8:32 to teams. 8:32 Betty: We’d like to bring members meeting next month in person. Blue or classroom. Mark will chair. 8:33 We can run on zoom and in person 8:33 James: Would like to keep the online element possible - travel and parking isues. 8:34 Bike (Project) Storage and Large Storage 8:35 Concern over use of Bike Parking for Bike Project Storage. Once storage was clear, one user brought 3 project bikes in. This is not an area that is covered by the rules explicitly at the moment. 8:36 There are complaints about available storage. 8:36 Andrew W: Reserve some space for bike projects and bike parking. 8:37 there does appear to be some turnover of bikes - it may not be long term. 8:37 There is some old 2019 stuff, and some active stuff being worked on. 8:37 Separate bike projects and bike storage/ 8:38 James,: can we limit the amount of large projects - members may be bringing in multiple large projects. Can we limit this? 8:39 Andrew: there is not an easy answer for large projects / bikes. Lots of ideas. Bring to members meeting. Limit to Space Limited to Time 8:40 we have no official space for bikes as large projects. 8:40 Betty: we currently have 3 months for large projects. Is this too long? 8:41 this may have been chosen as working with large projects is time consuming. 8:41 Betty: We don’t want to be used as a large project. 8:44 Andrew W: What do we do with large projects is a rabbit hole. If we separate bike parking not for bike projects. So have a strict bike parking area. Bike Maintence is near bike storage. James: 3 month time period - is it worth checking on if progress is made / another sticker is added without progress. Andrew: Discresion can be given if it looks like the space is being used as storage. 8:44 We can ask members to not store things at the space - but this is conversations with individual members. 8:45 Betty: do we need upstairs parking? 8:46 Andrew W: Current space has lots of doors. Not ideal. We may need a bike parking space somewhere else in the space. (edited) 8:47 Suggestions: extra upstairs bike parking. Also Steve is working on RFID for door. 8:48 Bob: are we ‘mountain out of a molehill’? - we have lots of space for bikes that are used as transport - the issue may be with bikes left for days. 8:49 Bob: It may be fair to reserve 3 slots as NOT FOR STORAGE. Wiki says bike storage is not for project storage at all. 8:51 Currently no cats in the meeting. Concern 2 bike spaces in the space could create extra issues. One space for bikes would constrain this. 8:52 Clearer signage - Bike parking can be for storage only. Betty: Once we have cleared downstairs we may have a short term solution. 8:53 We’ll continue discussion on slack and work out signage and reasonable usage for projects. 8:54 We’ll look to contact the owners to see what the useage of the bike storage is. 8:55 Fire health and Safety. 8:55 Statement on the state of fire. After lots of work everything is back to normal. 8:56 New Foam and CO2 fire extinguishers. Need a hand to put them up. 8:56 Emergency lighting is targeted for next month. 8:56 Hackspace 3.0 8:56 Joshua is busy, will be looking at a feasable plan. 8:56 AOB 8:57 Malcolm - Glad to hear progress is being made. 8:57 Meeting closed.