Trustee Updates

This page should help members see what's going down in the Hackspace in relation to the Trustees.

17/06/25

• We'll move to doing hack the space day every two months rather than the big/mini hack the space days.
  • Alternating between Saturday and Sunday, first one after members meeting.
• We want to bring metalworking inductions back into the space.
• Thinking about an open day in October.
• Looking into PEEP (Personal Emergency Evacuation Plan) stuff.
• Edgar will look over Nathan's notes for planer inductions.
• AJ is looking into some 3D Printing stuff and has been speaking to electricians about downstairs.

03/06/25

• New board members welcomed. We discussed processes and explained some details about the role.
• Handover from Betty.
• Updated Companies House.

06/05/25

• Some trustees are planning a few more workshops - you should do one too
• We still need more nominations for the election
• We want to get an idea of who is present from which teams during members meetings. This will hopefully help us identify which teams are struggling.
• Getting quotes for another fire safety assessment

15/04/25

Notes by Shane.

• We want to bring back the Trustee Meeting wiki notes. These will be very casual (read: badly formatted) and can’t always be complete (as we deal with personal matters a lot of the time), but we can do our best.
• Eagerness to get some more events going at the space; LGBT-themed socials, more workshops including craft-based one.
• We’re planning on buying some new Titan accessories.
• Gareth is returning as Returning Office, gawd bless his soul.
• We need to organise an email to send out opening the Trustee election nomination window soon.
  • It should include some of the responsibilities, and skills (especially social) that the job requires.
• Aaron had a really good idea, but has completely forgotten it.
• Classroom change of purpose; we need to get creative with how we solve the water problem as that’s a blocker.
• Lift is broken still. Multiple members have been impacted by this. We will chase Bizspace again. We know they’re waiting on parts, but it’s important they know that it’s a big issue for us.
  • We need to send an email around letting people know about the lift being out of order as it’s annoying to come in and realise you can’t get access. This is especially important for the Tour tomorrow.
• Risk assessments are happening slowly. Would be good if more people could help with that.
• There’s a chemical storage cupboard hanging around metal working. Aaron wants to relocate it to the Electronics area for isoprophilethide. (I have no idea what chemical was mentioned, but I thought I’d have a go.)
• Really need to organise a Fire Assessment again. I don’t have any leads on this yet though. I need to figure out how we did it previously.
• We’re still interested in Open Hack Days, but are limited by the volunteer requirement for it. Needs commitment from at least one trustee and two membership team.
  • We consider this as part of our social responsibility, so really would like to get it going again.
• Warco repairs are underway now that the parts have arrived. Will take some time though.
• Fire escape light in craft room is broken; will attempt to get that fixed promptly.
• Lights are prone to break due to vibration from upstairs. Need a qualified Trustee to punch them into working.
• More things are creeping into the fire escape area near metalworking.
  • We need to paint the fire escape area and have a zero tollerance to using it as storage.
• EMF planning may have to start within the next few months.

Ancient Relics

04/10/16

• Mini mill and chopsaw sent to Sheffield Hackspace
• Acquired particulate filter unit for dusty area

16/09/16 In previous couple of weeks:

• Hackspace To Do trello board set up. Team Tools and Resources
• Potential for prescription safety goggles set up
• AGM planning begins
• Some networking gear purchased

29/08/16

• Trustees authorise purchase of monitors and network gear to replace outdated kit
• Kate updates wiki with the tools we use for teams (Team Tools and Resources)
• Froggy begins putting together a Hackspace To Do list on Trello (see Team Tools page for info)

22/08/2016

• Rob and Froggy helped get the embroidery machine delivered to space and set up.
• Organising the AGM continues

21/08/2016

• Agreed to purchase new Henry vacuum cleaner to replace worn on Dyson for studio use
• Purchased Henry vacuum cleaner, stored behind door in members storage room, available for members to use as needed
• Embroidery machine was ordered around this time

17/08/16

• Emailed PiJam
• Closed some long standing email chains with members/organisations
• Contacted Stem City re: Hackspace involvement
• Contacted Craft Council re: Hackspace involvement
• Counted cash made at EMF and released to the Space
• Discussed regathering Hackspace materials from unfinished projects/members
• Started collecting pledge money for the Embroidery Machine

12/08/16

• Closed a complaint
• Discussion on this year's AGM

10/08/16

• EMF has happened
• Sophie ensured no-one starved to death at EMF
• Return to business as usual updates and activity

03/08/16

• Russell joins the Trustees as successful candidate of the election
• EMF final prep and loading
• Follow-ups on previous complaints emails
• Rob spent a long time chatting with the Leicester trustees and helping them out.
• New fridge is purchased for the space, old one will be used for EMF as its last outing.
• Took photos of some of the mess around the space and are working on a method to make people more aware of how to treat the space.
• Looked into potentially posting the Trustee Slack channels into HMS for member viewing. Discovered that they export as JSON files and that the time involved in formatting the files, as well as editing out any confidential information, make it unfeasable. Instead, we're updating this wiki page on a regular basis, and looking into options for posting from the Slack channels into a file automatically.

20/07/16

• Passed members list onto returning officer for election setup
• Created flowcharts to help members understand complaints and how they are handled
• Sent 2 emails relating to complaints
• Email sent to EMF Project Leads
• Started a major audit of Hackspace Teams

19/07/16

• Created flowchart and policy for events handling in the Hackspace from now

18/07/16

• Long discussion about new embroidery machines, pledges, inductions and future pledge drives
• Long discussion about whether or not N-1, 4 ayes etc etc are good ways of making trustee decisions

16/07/16

• Paid Cleaners

15/07/16

• Sent email to member about abandoned items within Hackspace

14/07/16

• Updated Wiki with election nominees
• Elected returning officer
• Bought extension leads for EMF/Space

13/07/16

• Made changes to FairFX administration to allow more trustees access
• Looked at fridge and barbecue options
• In depth discussions on Fundraising/video/future video plans

08/07/16

• Dealt with event organiser

06/07/16

• Spoke to member about abandoned items within Hackspace

04/07/16

• Got electricity meter readings corrected for unit G4 and a £314 credit note from bizspace

30/06/16

• Several discussions & comms related to storage issues

29/06/16

• Put up several different types of signage in the Hackspace

28/06/16

• Wrote comms aimed at low paying members for Newsletter, Group & personalised emails
• Added Adam to the Hackspace Bank Account

23/06/16

• Agreed upon and bought Hackspace 2.5 supplies

22/6/16

• Paid the cleaners

21/6/16

• Started lots of signage posters
• Sent Mouse money to help with fire pong
• Kicked off election
• Setup rota for regular Tuesday/Saturday 2.5 hacking sessions