Team:Resources/2014-07-21

Present

• Lionel, Andrew, Michelle

Notes

• Michelle is dropping out
• Michelle suggests having the "teams" (craft team etc.) deal with their own stuff
  • Problems: Interest? Extra work? Decision making? More purchase card work?
  • Lack of interest is probably major concern
  • Decided to advertise group
• Andrew will ask for a singular proper card
• Receipts still need to be collected presumably
  • Need clarification on what is considered a receipt for things brought online
• Lionel will update the spreadsheet with recent purchases
  • Start of auditing: See how it goes.

Notes:

• Macro purchases are done by Dominic still (Tea, Coffee, Sugar included, other things probably not)

Actions:

• Andrew - Advertise group:
  • Mailing list
  • Posters
  • Possibly email blast - see trustee part
    • Could include what was brought last month
• Andrew - Monthly meeting organisation
  • Allow all members to come
  • Try first Tuesday of every month at 8:30PM, 5th of August
  • Add to calendar
• Lionel will try adding items to spreadsheet - if cumbersome will look into a software solution

List of things from the trustees needed - Andrew to action:

• Single purchase card
  • Secure location to store it - safe access?
• Check how the budget for craft area is - are we expected to replenish or do they a monthly budget?
• Clarification on receipt procedure, require it in writing for wiki
  • Purchase form - need the .doc to print.
• Ask to know if we can do a mailing advertising burst, possibly once a month, calling for requests for items or attendance to the meeting