EMF Camp 2022: Difference between revisions

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! Item Name !! Owner / Location !! Transport !! Notes
! Item Name !! Owner / Location !! Transport !! Notes
|-
|-
| Lighting Strips || Nottinghack/HS 2.5 || Hackspace Transport || Required for village tent lighting
| Lighting Strips || Nottinghack/HS 2.5 || Hackspace Transport || Required for village tent lighting / Barbot evenings
|-
|-
| Card Reader || Hackspace / ??? || Hackspace Transport || Needed for people paying for workshops, paying for snackspace
| Card Reader || Hackspace / Near safes || Hackspace Transport || Needed for people paying for workshops, paying for snackspace. Paypal.me on the account for QR code (and link underneath)
|-
|-
| Soldering Irons and Badgemaking Kits || Hackspace / Blue room / Electronics || Hackspace Transport || Required for badgemaking workshops
| Soldering Irons and Badgemaking Kits || Hackspace / Blue room / Electronics || Hackspace Transport || Required for badgemaking workshops
|-
|-
| Barbot || Hackspace / Project Storage || Hackspace Transport || If barbot works
| Barbot || Hackspace / Project Storage || Hackspace Transport || If Barbot works
|-
|-
| Barbot consumables || Hackspace || Hackspace Transport  || If barbot works. Various alcohol and mixers and little umbrellas etc.
| Barbot consumables || Hackspace || Hackspace Transport  || If Barbot works. Various alcohol and mixers and little umbrellas etc.
|-
|-
| Snackspace Items || Hackspace / TBC and brought || Hackspace Transport || Sweets, possibly something slightly more healthy.
| Snackspace Items || Hackspace / TBC and brought || Hackspace Transport || Sweets, possibly something slightly more healthy. Tea and Coffee.
|-
|-
| Milk and Cereal || Hackspace || Hackspace Transport || Can purchase more milk locally. Problem is bowls - maybe serve in mugs? Or people bring their own bowls.
|-
| Cereal Bars || Hackspace || Hackspace Transport ||
|-
| Cans of Pop || Hackspace || Hackspace Transport || People might bring coolboxes. Coke Full Fat, Coke Zero, Diet Cola, Pepsi Max, Ginger Beer, Lemonade, Iced Tea (bottles)
|-
| Coffee and Tea things - Mugs and washing up bowl(s)/tea towels/washing up gloves and kettle || Hackspace || Hackspace Transport || For morning coffee - Mike and Betty to sort
|-
| Whiteboards || Betty || Hackspace Transport ||
|-
| Whiteboard / Flip Chart || Mike H || His own car ||
|-
| M95 masks || 30 - 50 || Hackspace Transport ||
|-
| Wipes and Cleaning Materials || To purchase || Hackspace Transport || Makro
|-
| Whiteboard Markers || To purchase || Hackspace Transport || For whiteboards
|-
| First Aid Kit || Team Storage || Hackspace Transport ||
|-
| Hackspace Banner || Team Storage || Hackspace Transport ||
|-
| Gaffer tape || Hackspace || Hackspace Transport ||
|-
| Power cables || Hackspace || Hackspace Transport ||
|-
| Lighting for Tent || Hackpace - to check || Hackspace Transport || Betty also has some
|-
| Projector || Graham || Hackspace Transport || VGA and HDMI input only
|-
| Marquee || Betty || Hackspace Transport || Also sheet for displaying projector (or can do it on side of tent)
|}
|}


== Talks/Workshops/Event ==
== Talks/Workshops/Event ==
A bunch of us are giving talks and/or doing workshops, because we like to hear the sound of our own voices.
A bunch of us are giving talks and/or doing workshops, because we like to hear the sound of our own voices.


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! Talk/Workshop/Event Name !! Person !! Nottinghack Village? !! Duration and Times It Can !! Notes
! Talk/Workshop/Event Name !! Person !! Nottinghack Village? !! Duration and Times It Can !! Notes
|-
|-
| Barbot || Andrew Armstrong and Ben || Yes || Evenings || Ben and Andrew willing to look at and help
| Pop Up Cafe || Mike Haber/ Betty Ching / Hackspace || Yes || Mornings 9 - 10AM Friday, Saturday, Sunday || It was hard to get a coffee 'early' at the last EMF. We can do a pop up cafe. ||
|-
|-
| Badge Making / Soldering Workshops || Andrew Armstrong and hopefully someone else || Yes || 1 hour - once a day likely on Fri/Sat/Sun, whoever turns up || Uses the exiting badge kits and soldering irons in the space, or more advanced stuff Samathy organises
| Barbot || Andrew Armstrong and Ben || Yes || 9PM to late Friday, Saturday evenings || Ben and Andrew willing to look at and help
|-
|-
| Board Games || Andrew Armstrong (and helpers?) || Yes || 3-4 hours || Probably late afternoon board game period. May involve D&D for beginners too.
| Badge Making / Soldering Workshops || Andrew Armstrong and hopefully someone else || Yes || 10AM on Friday and Sunday || Uses the exiting badge kits and soldering irons in the space - Alex said there are some they can bring too
|-
|-
| D&D Introduction || Andrew Armstrong (and helpers?) || Yes || 3-4 hours || D&D sessions for beginners at set points in the weekend. Kid friendly.
| Mixed RPGs - Dungeon Crawl Classics and D&D || Steve Barnett || Yes || 3 hours Saturday || Easy to get started and very freewheeling and chaotic.
|-
|-
| Dungeon Crawl Classics || Steve Barnett || Yes || 3-4 hours, one evening || Another RPG session. Easy to get started and very freewheeling and chaotic.
| JDTF || Mike Haber || Yes || 1 Hour Friday 2PM || JDTF - A workshop on how to draw ideas - going from a blank page to something you can share.
|-
|-
| Mikes Workshop || Mike Haber || Yes || 1 Hour Afternoon flexible || JDTF - A workshop on how to draw ideas - going from a blank page to something you can share.
| Feedback Fudgery || Mike Haber || Yes || 1 Hour Saturday 2PM || Feedback Fudgery - (Needs a Better Name) - What is feedback, why can we dread getting it and what might work better
|-
|-
| Mikes Workshop || Mike Haber || Yes || 1 Hour Afternoon flexible|| Feedback Fudgery - (Needs a Better Name) - What is feedback, why can we dread getting it and what might work better
| Origami Lanterns || Betty Ching || Yes || Midday - 2PM (2 hours) Friday and Sunday, can be drop-in || Betty - workshop; origami Lantern with LEDs for all age, kids friendly
|-
|-
| Betty Workshops || Betty Ching || Yes || 1-2 hour - once a day likely on Fri/Sat/Sun, drop-in || Betty - workshop; origami Lantern with LEDs for all age, kids friendly
| Combat Robots || Steve Barnett || Yes || 2 hours - Saturday Midday - 2PM - signup or tickets maybe || Based on a new version of Foobot, either combst robotics style or football-like with ping pong balls like at green festival
|-
|-
| Urban Confessionsal || Mike Haber? And others? || Yes || 1hr - afternoon / evening || We can run a listening event like https://urbanconfessional.org ||
| Urban Confessionsal || Mike Haber || Yes || 1hr - not full workshop, going to go in Gazebo - timing flexible (afternoon/evening) || We can run a listening event like https://urbanconfessional.org ||
|-
|-
| Something Combat Robotics Related || Steve Barnett || Yes || Drop in/out sessions, running for 1-2 hours at a time, once or twice during daytime || Based on a new version of Foobot, either combst robotics style or football-like with ping pong balls like at green festival
| Story Twine || Alex Roberts || Yes || 2 hours - 3PM on Saturday '''laptop required''' || Choose your own adventure games in Twine - '''laptop required'''
|-
|}
| Pop Up Cafe || Mike Haber/ Betty Ching? || Yes || Mornings maybe 10-11? ||It was hard to get a coffee 'early' at the last EMF. We can do a pop up cafe. ||
 
|-
Other potential ideas but shelved for now:
}
 
{| class="wikitable sortable"
! Talk/Workshop/Event Name !! Person !! Nottinghack Village? !! Duration and Times It Can !! Notes
| Board Games || Andrew Armstrong (and helpers?) || Yes || 3-4 hours || Probably late afternoon board game period. May involve D&D for beginners too. May just run this for friends when time is spare.
|}


== Village Contents ==
== Village Gazebo Contents ==


List of things people are bringing to display/have used in the tent. Tent size is aiming for 6x9 meters with tables and chairs inside.
List of things people are bringing to display/have used in the tent. Tent size is aiming for 6x9 meters with tables and chairs inside.


Village size estimate for the application; 6x9m for big tent (54m2). 3x3m for fire pit etc. (9m2) 3x5m for van or storage space (15m2). 3x3m per tent on average and 20 or so tents (9m2 x 20 = 180m2). 54 + 9 + 15 + 180 = 258m2
(old info) Village size estimate for the application; 6x9m for big tent (54m2). 3x3m for fire pit etc. (9m2) 3x5m for van or storage space (15m2). 3x3m per tent on average and 20 or so tents (9m2 x 20 = 180m2). 54 + 9 + 15 + 180 = 258m2
 
(new info) we're probably a 3x3 gazebo with a fire pit area nearby, and next to Workshop Tent 1


{| class="wikitable sortable"
{| class="wikitable sortable"
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| Flipchart/Whiteboard on stand || Mike Haber || Good for writing messages and signs for the village
| Flipchart/Whiteboard on stand || Mike Haber || Good for writing messages and signs for the village
|}
|}
Barbot - will be stored in Gazebo and maybe the Workshop tent depending on size


== Nottinghack Village Volunteers ==
== Nottinghack Village Volunteers ==
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! Person !! Availability (Day, time) !! Notes
! Person !! Availability (Day, time) !! Notes
|-
|-
| Andrew Armstrong || Every day, all times || Will be covering Barbot on some evenings and running some events in the tent.
| Andrew Armstrong || Every day, all times || Will be covering Barbot on some evenings and helping the workshop tent.
|}
|}


Revision as of 20:09, 10 May 2022

Event Info

Date Thursday June 2th - Sunday June 5th, 2022
Location Eastnor Castle Deer Park, Ledbury
Ticket Prices Full Camp Ticket £165, Under-18 £55, Under-12 £0
Parking £18, Caravan/Campervan £45
Full list here
Official EMF org links https://www.emfcamp.org/
Availability https://www.emfcamp.org/tickets
Other info EMF Wiki, EMF-specific FAQs
Pay it forward ticket EMF 2022 Ticket Pledge
EMF Village Pledge EMF 2022 Village Pledge

Attendees

Every year, we go as a big group and set up the Nottingham Hackspace village. We offer something to EMF attendees (EMF2016 we brought BarBot, Snackspace and Fire Pong) in a canvas tent if possible. There is obviously a cost to this.

If you are interested in joining the village for 2022, please fill in the table below. There is the opportunity for shared transport and to help pay the cost for the village (costs tbc).

We are also trying for 2022 a "pay it forward" ticket pledge drive - so there may be an opportunity to come on a free ticket that members of the Hackspace pledge towards - the trustees will organise the raffle if we get a ticket secured. See the

Food is available on the site not necessitating a shared meal/BBQ stuff for this year. Snackspace will be run however for snacks and maybe morning coffee too!

We are also doing a EMF 2022 Village Pledge to help fund the marquee, tables, chairs and core things for EMF.

Join us on Slack - channel #emf

Name Ticket Bought Transport Going On Returning On Notes
'RepRap' Matt Will Be Other Way before anyone else Some time after everyone else Will be with EMF Orga
Andrew Armstrong Yes Car Thursday Setup Likely Sunday but maybe Monday Village Lead
Ian Dickinson Yes Car TBD Likely Sunday -
Rob Miles Yes TBD TBD TBD -
Betty Ching YES CAMPER VAN Thursday Setup Likely Sunday 1st EMF
Steve Barnett Yes Lift Required TBD TBD 1st EMF
Mike & Stanley Haber Yes Estate Car TBD TBD -
Julian Best Yes Campervan Thursday Late Sunday/ AM Monday? 1st EMF. Can help with some setup/takedown
Kate Bolin Yes Need a ride Thursday Monday hopefully -
Samathy Barratt Yes Car Thursday Likely Sunday 1st EMF
Alex Roberts Yes Samathy's Car Thursday Likely Sunday 1st EMF
Kathy M Yes Samathy's Car Thursday Likely Sunday -

Vehicles

This is a list of vehicles traveling to EMF 2020. Please update as necessary including any room you have for passengers and stuff.

Vehicle Driver Going On Returning On Passenger Spaces Room for Stuff? Passengers
Vehicle Driver name Driving there on X Driving back to Nottingham on Y Empty seats Room for stuff Who's going (not inc driver)
Car Andrew Armstrong Thursday Likely Sunday evening 4 Maybe a bit -
Car Ian Dickinson TBD Sunday morning 1 or 2 Probably -
Car Mike TBD TBD 1 ish Probably Stanley
Camper Van Betty Ching Thursday Sunday Afternoon 0 yes Johnny Yang
Small Car Samathy Thursday Likely Sunday None Maybe a bit Alex R and Kathy M

Stuff

If we run a full village we will be transporting items down. Here is a sizable list of things the hackspace will be taking. There may be additional room for peoples camping gear depending on size. If people want to offer shared gazebos or anything let us know!

Item Name Owner / Location Transport Notes
Lighting Strips Nottinghack/HS 2.5 Hackspace Transport Required for village tent lighting / Barbot evenings
Card Reader Hackspace / Near safes Hackspace Transport Needed for people paying for workshops, paying for snackspace. Paypal.me on the account for QR code (and link underneath)
Soldering Irons and Badgemaking Kits Hackspace / Blue room / Electronics Hackspace Transport Required for badgemaking workshops
Barbot Hackspace / Project Storage Hackspace Transport If Barbot works
Barbot consumables Hackspace Hackspace Transport If Barbot works. Various alcohol and mixers and little umbrellas etc.
Snackspace Items Hackspace / TBC and brought Hackspace Transport Sweets, possibly something slightly more healthy. Tea and Coffee.
Milk and Cereal Hackspace Hackspace Transport Can purchase more milk locally. Problem is bowls - maybe serve in mugs? Or people bring their own bowls.
Cereal Bars Hackspace Hackspace Transport
Cans of Pop Hackspace Hackspace Transport People might bring coolboxes. Coke Full Fat, Coke Zero, Diet Cola, Pepsi Max, Ginger Beer, Lemonade, Iced Tea (bottles)
Coffee and Tea things - Mugs and washing up bowl(s)/tea towels/washing up gloves and kettle Hackspace Hackspace Transport For morning coffee - Mike and Betty to sort
Whiteboards Betty Hackspace Transport
Whiteboard / Flip Chart Mike H His own car
M95 masks 30 - 50 Hackspace Transport
Wipes and Cleaning Materials To purchase Hackspace Transport Makro
Whiteboard Markers To purchase Hackspace Transport For whiteboards
First Aid Kit Team Storage Hackspace Transport
Hackspace Banner Team Storage Hackspace Transport
Gaffer tape Hackspace Hackspace Transport
Power cables Hackspace Hackspace Transport
Lighting for Tent Hackpace - to check Hackspace Transport Betty also has some
Projector Graham Hackspace Transport VGA and HDMI input only
Marquee Betty Hackspace Transport Also sheet for displaying projector (or can do it on side of tent)

Talks/Workshops/Event

A bunch of us are giving talks and/or doing workshops, because we like to hear the sound of our own voices.

Also we'll be doing Nottinghack village workshops. Note below if you're doing it for the village or generally. The rota for the village will be arranged with those doing the workshops based on their availability so add that if you can.

Talk/Workshop/Event Name Person Nottinghack Village? Duration and Times It Can Notes
Pop Up Cafe Mike Haber/ Betty Ching / Hackspace Yes Mornings 9 - 10AM Friday, Saturday, Sunday It was hard to get a coffee 'early' at the last EMF. We can do a pop up cafe.
Barbot Andrew Armstrong and Ben Yes 9PM to late Friday, Saturday evenings Ben and Andrew willing to look at and help
Badge Making / Soldering Workshops Andrew Armstrong and hopefully someone else Yes 10AM on Friday and Sunday Uses the exiting badge kits and soldering irons in the space - Alex said there are some they can bring too
Mixed RPGs - Dungeon Crawl Classics and D&D Steve Barnett Yes 3 hours Saturday Easy to get started and very freewheeling and chaotic.
JDTF Mike Haber Yes 1 Hour Friday 2PM JDTF - A workshop on how to draw ideas - going from a blank page to something you can share.
Feedback Fudgery Mike Haber Yes 1 Hour Saturday 2PM Feedback Fudgery - (Needs a Better Name) - What is feedback, why can we dread getting it and what might work better
Origami Lanterns Betty Ching Yes Midday - 2PM (2 hours) Friday and Sunday, can be drop-in Betty - workshop; origami Lantern with LEDs for all age, kids friendly
Combat Robots Steve Barnett Yes 2 hours - Saturday Midday - 2PM - signup or tickets maybe Based on a new version of Foobot, either combst robotics style or football-like with ping pong balls like at green festival
Urban Confessionsal Mike Haber Yes 1hr - not full workshop, going to go in Gazebo - timing flexible (afternoon/evening) We can run a listening event like https://urbanconfessional.org
Story Twine Alex Roberts Yes 2 hours - 3PM on Saturday laptop required Choose your own adventure games in Twine - laptop required

Other potential ideas but shelved for now:

Talk/Workshop/Event Name Person Nottinghack Village? Duration and Times It Can Notes Board Games Andrew Armstrong (and helpers?) Yes 3-4 hours Probably late afternoon board game period. May involve D&D for beginners too. May just run this for friends when time is spare.

Village Gazebo Contents

List of things people are bringing to display/have used in the tent. Tent size is aiming for 6x9 meters with tables and chairs inside.

(old info) Village size estimate for the application; 6x9m for big tent (54m2). 3x3m for fire pit etc. (9m2) 3x5m for van or storage space (15m2). 3x3m per tent on average and 20 or so tents (9m2 x 20 = 180m2). 54 + 9 + 15 + 180 = 258m2

(new info) we're probably a 3x3 gazebo with a fire pit area nearby, and next to Workshop Tent 1

Item Person Description
Snackspace Andrew A and Mike H Snackspace needs organising but will possibly be a "pay into a box or use your card here" deal will need further discussion so someone isn't stuck looking after it.
Morning Coffee Mike Haber Have proper pressed coffee in the mornings for people as part of Snackspace
Lighting Graham and Ben's kit Evening lighting (barbot time) using Ben's kit - DMX interfacing using a custom board
Candy Crane Machine dispensing curios Kate Bolin
Flipchart/Whiteboard on stand Mike Haber Good for writing messages and signs for the village

Barbot - will be stored in Gazebo and maybe the Workshop tent depending on size

Nottinghack Village Volunteers

We'll probably do a rough rota for the Nottinghack Village and snackspace so it is hopefully manned most of the daytime to show off projects and assist with Snackspace.

We'd not leave anyone running a workshop alone if at all possible, and if they are we'd otherwise close the tent.

Person Availability (Day, time) Notes
Andrew Armstrong Every day, all times Will be covering Barbot on some evenings and helping the workshop tent.

What to Bring

Here are some ideas of things you might want to bring with you.

Item Reason
Decent quality long extension lead If you want power to your tent from the centralised power. 20M reel would be recommended to be sure.
4-way extension lead or similar Plugs will be limited, bring to ensure you have enough for your devices
Money Money can buy food and/or beverages
Teacup Having your own teacup you can re-use will help us out
Medication Bring your own pain killers/hangover cures, we do not supply this! First aiders will be on site.
Camping Chairs Chairs have been ordered for village use, bring your own to guarantee a place to sit and for your own tent.
Long Ethernet cable If you want ethernet in your tent
Micro USB cables The EMF badge charges via a micro USB cable and you'll probably want a spare for your phone/kindle/tablet etc.
Torch It gets dark at night
Rubber Mallet To help put up your own tent and others
Drinks There is a bar but you might want to bring spirits or other drinks for yourself.
Snacks To keep your going between meals
Toiletries Stuff to wash with, towels, toothbrush etc.
Raincoat and Wellies It will probably rain at some point and it's in a field
Sun Cream There might be sun at some point and you'll be outdoors
Bug Spray It's near water and some people have tasty blood
Jumpers, Jacket and Hoodies It will be cold at night and you'll be outdoors
Painkillers E.g. Paracetamol/Ibuprofen. Some people get ill, some get hangovers. These are cheap, small and occasionally necessary.

Meetings

Nottinghack Projects

If you're planning to do a project to take to EMF 2022 and might want to collaborate with others or group together for transport etc, please consider adding a page to this section.

  • BarBot - Mouse and volunteers ran BarBot. It was a lot of work, but a lot of fun too. They needed at least three people during the event and one coordinator/planner pre- and during the event.

Previous EMF Projects

  • Wunderkammer in 2018 setup by Kate in our small village
  • Fire Pong - Nottinghack collaboration resulting in an attraction involving fire, giant ping pong bats and 1-D pong. Enormously popular.

Discussion

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