Running an Event

Want to run an event or workshop? Read on!

Running an Event or Workshop

This document is a Work in Progress. Please use the discussion page to note errors/improvements.

We encourage you to run events or workshops at the Hackspace. The are a few rules and guidelines. The words events and workshop are used interchangeably in this document.

Events are generally things where you're organising something where you'd like other hackspace members or the public to join.

Examples we've had include Regular Old Time Music, Bad Films or Comic making events. One off events have been Screen Printing, Lockpicking, Arduino Programming, and Using Inkscape.

We've also had external speakers, and hosted some events on meet-ups.

Events usually have a hacking or making theme.

Individual inductions are not events, although groups inductions could be run as events for members.

There are a few things to consider.

• Is the events be charged for?
• Will the event be open to members of the public?
• Are you using hackspace tools?
• Do you need exclusive or majority use of part of the hackspace or tools?

You may need a Risk Assessment.

Events can be advertised on Eventbrite, and the number of attendees can be managed with Eventbrite tickets. Eventbrite does not charge for free events. Eventbrite takes a small amount for paid events.

For paid for events, after materials it's usual to split revenue 50/50 with the space. This is the same split we have for inductions.

This process is described in the following flowchart.

Risk Assessment

A risk assessment can be filled in for events to assist with having the event run safely for all attendees. This is required for public events so the Trustees have a record of the risks and that they've vetted it for covering our public liability insurance.

A template will be uploaded here soon.