EMF Camp 2022/EMF Meeting 2022-05-10

Notes

Going down transport:

• People seem good on transport
• Van with Graham (full sized transit van) - Monday night - Tuesday heading down
  • Can grab things out the van whenever on site but Graham will leave things like Barbot in Workshop Tent 1 which will be "ours"
  • Coming back Monday, Sunday evening is a full evening, unload Monday evening
• Classroom for items to take, at the back

Things to transport:

• See main page EMF Camp 2022

Workshop Tent and our Village:

• Betty can bring in a 3x3m gazebo with sides
• Order 4 tables and 10 chairs from EMF
• Workshop tent workshop tent 1 just at the top of camping B - https://map.emfcamp.org/

Workshops:

• Dungeon Crawl Classics - Steve B may run this as a session
• Betty's workshops - for kids, can have assistance
• Need to start schedule for workshops and evening (Barbot) - action for Andrew to start this (Friday / Saturday / Sunday)
• Mug workshop - we apparently have a kit - probably won't be able to do if we can't find the printer for our mug printing kit? Mike Haber suggested.
  • May need the ink
  • Betty to find the mug stuff
  • Need to probably order some suitable mugs as well - perhaps order some for use also with our coffee/tea mornings
  • Betty has some pens as well

Thinking of COVID:

• Workshops with shared tools or equipment - need wipes and cleaning material

Coffee and hot drinks in the morning:

• Could do with a water heater
  • Betty might be able to borrow one from work
• Drip coffee machine
  • Mike Haber can have a look for one
• Need to decide if self service or not
• Rough price list needed - even if donations some "suggested donations"
• Washing up bowl and gloves
• Need to find mugs - mug drive perhaps from members

Shopping list:

• Cleaning stuff for COVID
• Washing up bowl, gloves, washing up liquid
• Coffee and Tea for the hot drinks
  • Coffee packets recommended - brand name would be good - need to decide pricing too (maybe £1)
• Snackspace items
  • Andrew has some things past best before (damn COVID!) will bring along, may not sell though
  • Shopping list needed for Makro, or a run there "early" so we can get some stuff
• Stationary - whiteboard pens (pack of them) for instance

Linking event with the Hackspace:

• From:
  • Gareth: As there’s Wi-Fi there, could we maybe do some kind of live collaboration on something silly with the space for those who can’t be there?
  • Steve: Virtual Challenge Anneka where people in the HS guide someone at EMF through some madness. :P I'm not volunteering though.
  • Gareth: Perfect! Can we get a helicopter?
• Nice to link to the hackspace
• Boiler suits?
• Gareth will have a think about this

Barbot:

• Ben Caller and Andrew Armstrong working on it today, cleaned mostly, new tubing for a lot of tubes
• Mocktails - possibly look at the code
• Cleaning and replacing tubes and motors
• Have a social night for fundraising
• Need to sort a full list of things to buy for it (umbrellas, plastic glasses, etc.)

Village:

• Unmanned by default - self-serve coffee/tea/snackspace
• Workshops - schedule in
• Signage and banners - take the banner
  • Signage for snackspace and for the schedule
  • Check space for whiteboards
• Sack truck or trolley? Not got really any in the space
  • Andrew to order - trolley for gardening from Machine Mart - need to order
• Andrew - Village tents - need to talk to organisers