2012-08-01 Minutes

Actions

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Roll Call

Board Members

• Jake
• David Hayward
• David Clarke
• Matt Lloyd
• Kate

This meeting was quorate

Members

• Gill
• Craig
• Daniel

Full Minutes

Time	Name	Minute
20:15	Nachimir	Nottingham Hackspace monthly meeting about to start: 01/08/2012
20:15		LWK_mac joined the chat room.
20:16	Nachimir	Present: Jake H, Gill, David H, David C, Craig P, Daniel, Matt Lloyd, Kate B.
20:17		kim-jonggill joined the chat room.
20:17	Nachimir	Actions: Redesign spray booth to allow welding.
20:17	Nachimir	Everyone: WTF?
20:17	Nachimir	Closed, we're not doing that. Unanimous.
20:18	Nachimir	2. Add historical minutes to wiki. David: Done, James' bit: Not done.
20:18	Nachimir	David C: did we get last month's minutes? Kate: Yes.
20:18	Nachimir	3. Proposal for large project area? No (We seem to be managing).
20:18	Nachimir	4. Code lock on front door, Matt L: Done.
20:19	Nachimir	Item 2. Financial update.
20:19	LWK_mac	Quick summary
20:19	LWK_mac	Start bank balance: £2,493.98
20:19	LWK_mac	Out: £1,148.54
20:19	LWK_mac	In: £2,645.28
20:19	Nachimir	Jake: The financial update is that Matt is enjoying a delicious burger.
20:19	LWK_mac	End: £3,512.64(bank said £3,481.83)
20:19	LWK_mac	Paypal Start: £57.76
20:19	LWK_mac	Paypal End: £57.76
20:19	LWK_mac	Cash Start balance: £177.33
20:19	LWK_mac	Cash In: £384.77
20:19	LWK_mac	Cash Out: £441.50
20:19	LWK_mac	Cash End: £120.60
20:19	LWK_mac	[edit
20:19	LWK_mac	Start: 96
20:19		ChickenGrylls left the chat room. (Ping timeout: 245 seconds)
20:19	LWK_mac	New: 11
20:19	LWK_mac	Ex: 0
20:19	LWK_mac	End: 107
20:19	LWK_mac	Average membership due: £13.16
20:19	LWK_mac	[edit
20:19	LWK_mac	[edit
20:19	LWK_mac	BizSpace: £ 1,154.16
20:19	LWK_mac	Talk talk: £28.74
20:19	LWK_mac	Insurance: £65.39
20:19	LWK_mac	Loan: £208.33
20:19	LWK_mac	Other: £170.00
20:19	LWK_mac	[edit
20:19	LWK_mac	Membership dues: £1,319.28
20:19	LWK_mac	Petty Cash Deposits: £136
20:19	LWK_mac	Workshops: £1,150.00
20:19	LWK_mac	Donations: £40.00
20:19	LWK_mac	Events: £
20:19	LWK_mac	Pledges: £
20:20	Nachimir	Matt Ll: We are at 107 concurrent paying members, average membership is down to £13.16p
20:21	Nachimir	110 is our break even membership goal.
20:22	Nachimir	Bank balance looks healthier than it is, we owe Oomlout for kits.
20:23	Nachimir	Matt Lloyd, David H: Member audit then code change.
20:23	Nachimir	Recorded as an action.
20:24	Nachimir	Matt Lloyd: We need to sort out bank account. Possibly different account type, name change, and more access for board members.
20:25	Nachimir	Matt Lloyd steps up to be new treasurer.
20:27	Nachimir	Item 3: EMF ticket draw.
20:27	Nachimir	Four names, Jake Rolling a dice to determine.
20:27	Nachimir	First result: Andrew Armstrong.
20:28	Nachimir	(Andrew's number four times in a row).
20:28	Nachimir	Second result: Wendy Gent
20:29	Nachimir	Item 4: Vending Machine payments
20:30	Nachimir	Daniel voices a few options: Nominated members people can pay, or a jar.
20:30	Nachimir	(Andrew Armstrong joins the meeting)
20:30	Nachimir	People generally in favour of nominated members. Matt Little in charge of stock.
20:31	Nachimir	(Some questions fly by too fast for me)
20:31	Nachimir	Dominic: Will there be an option to pay online?
20:31	Nachimir	Matt and Daniel: Yes, bank transfer would be doable.
20:32	Nachimir	David H: We could use the old key safe to keep the money.
20:33	Nachimir	David C: At the moment, only the person who bought something knows they owe the money? Daniel and Matt: No, it records sales right now.
20:33	Nachimir	Jake: So we can leave you with it and talk about it at a later meeting? Daniel: Yes. The only other thing is emailing members to notify what they owe and request payment.
20:34	Nachimir	David H: Whatever emails go out could have the banking details in too?
20:34	Nachimir	(We're going to bikeshed, move to mailing list and later meeting).
20:35	Nachimir	Item 5: Board membership/companies house confirmation of directors.
20:36	Nachimir	David C: I can't do that, but one of the existing board members needs.
20:36	Nachimir	to change details on Companies House.
20:36	Nachimir	Matt Lloyd: Me and David could do. David: Companies House have some good services for filing.
20:37	Nachimir	Action: Matt Lloyd and David H to contact new board members and sort this.
20:37	Nachimir	Item 6: Young Rewired State: Access, etc.
20:38	Nachimir	David C: I'm going to be present to open up, and will be around during the day.
20:40	Nachimir	Matt Ll, various: Courtney will need all door codes. David H: Just after YRS probably a good time to do the code change.
20:41	Nachimir	Item 7: A.O.B.
20:47		ChickenGrylls joined the chat room.
20:50	Nachimir	Item 8: Discretionary spending of trustees.
20:50	Nachimir	David H: Need clarification of exactly what directors can spend, when, and not.
20:50	Nachimir	Various: There haven't been any problematic instances of it so far.
20:51	Nachimir	David: The understanding and systems we have, have been vague and have various potentials to go wrong.
20:51	Nachimir	Action: David H to draft a policy on discretionary spending.
20:51	Nachimir	Other ideas floated: A minority of directors can vote on smaller amounts?
20:52	Nachimir	David C: Have we had a list of rules from Bizspace about use of the space?
20:52	Nachimir	Dominic: It's on the back of the contract, it's not very long.
20:52	Nachimir	David C: It's recently been put up in the hall near the lift.
20:53	Nachimir	Dominic: Wouldn't worry about it too much.
20:54	Nachimir	David C: Went to ask building manager, raised lights on stairwell as a safety issue. Said the man who does it was on holiday. David C fixed it and charged him.
20:54	Nachimir	I'm starving. This is the longest 40 minutes of my life
20:55	Nachimir	Jake: AOAOB?
20:55	Nachimir	Everyone: No.
20:55	Nachimir	Kate: Um.
20:55	Nachimir	Jake: Ok, no, good.
20:55	Nachimir	Meeting closed.