2024-12-10 AGM Agenda/Constitutional Changes/Special Resolution, Removal of a trustee

Title

Special Resolution, Removal of a trustee

Brief

This special resolutions aims to add a defined process for the removal of a trustee in cases where it is required. Currently the Constitution does not provide a means of doing this, meaning there is a dependence on the trustee resigning. The proposed changes take into account the lack of standard resignation notice period.

Contents

This is in a diff-like format so lines beginning with a minus or plus will be removed or added respectively.

- ====1.2.1 A trustee remains in office until the completion of the election of their replacement.====
+ ====1.2.1 A trustee remains in office until the completion of the election of their replacement, unless the trustee was removed following 1.8.1.====

+ ===1.8 Removal of Trustees===
+
+ ====1.8.1 A trustee may immediately be removed from the board due to revocation of membership (e.g. due to a ban) while following the complaints policy, or through a members vote at an EGM.====
+
+ ====1.8.2 The election process for a replacement must begin as soon as possible, and no later than 2 weeks after removal, except where the remaining trustees have chosen to follow 3.3.3====
+

- ===3.1 Trustee positions become vacant when Trustees either reach the end of their term of office, or decide to stand down part way through their term.===
+ ===3.1 Trustee positions become vacant when Trustees either reach the end of their term of office, decide to stand down part way through their term or are removed following 1.8.1.===