HackSpace Opening Party Organisation

Running order for the day

Big Open Day Event 29th May 2011 <<<--- this needs rewrite --Lwk 17:46, 21 May 2011 (BST)

Food & Drink

• paper plates, disposable cutlery, paper napkins,
• disposable cups, etc.
  • I'll bring in some plastic cutlery and cups --Michael Erskine 11:48, 16 May 2011 (BST)

Food

• BBQ Gas NOT safe indoors... what were we thinking? --Dominic 13:23, 16 May 2011 (BST)
  • BBQ - gas should be safe to use indoors - probably in the kitchen area if there's enough ventilation
  • I will bring my gas BBQ if we can get a van to move it and a top up of gas --Dominic 12:57, 16 May 2011 (BST)
  • I can provide a gas canister if it's one of these -- Kate
    • Where are we at with this? --Lwk 17:46, 21 May 2011 (BST)
    • Pizza an idea? £3 in like at the chainmail workshop.
• be able to securely receive donations for food (sugegst a one off charge for BBQ?--Dominic 13:02, 16 May 2011 (BST))
• chef - James?
• Lots of bins to put rubbish in
• please cater for vegetarians!!! You may be surprised how many of us there are! Actually I can bring my own but there may be a few veggie guests
• crisps, dips
• buns!
• cupcakes? --Kate
  • Kate a bunch of cupcakes would be great
• Food for the BBQ, if were still coooking, the usual? sausages, burgers, chicken?
  • how much and where from?
  • Batches

Drinks

• BYOB?? --Lwk 17:46, 21 May 2011 (BST)
• Can we avoid licensing?
• Should I get a temporary licence?
  • (Getting a license is difficult, you need to pay for and take an exam, and be registered. It's unlawful to sell alcohol without one. Sometimes places without them get around it by running a "donation bar", with suggested donations for drinks. BYOB probably easiest).

Budget & Money

• amounts and cost?
• Can we charge a one off cost for BBQ and Buffet?--Dominic 13:03, 16 May 2011 (BST)
• How do we take money for drink? Or is it bring a bottle?

Displays & Presentations

Ideas of what

• example projects - things of interest, talking points, representative of what we do
• demonstrations
• members stationed to explain and demonstrate
• be sure not misrepresent what we do or what we're about!

Confirmed Projects to Show

• About the Hackspace and the Hackerspace movement by --Dominic 12:59, 16 May 2011 (BST)
• Knitting with nontraditional items by --Kate
• RepRap --Lwk 17:46, 21 May 2011 (BST)
• DocLitte's pedel powered stuff
• Laser Maze? Dominic mentions this on the blog page but can we do this in the new space? --Lwk 17:59, 21 May 2011 (BST)
• I will put on a table of my projects, basically I grab everything I have made put it on a table - props, guns, cameras, books, etc - Jake
• Got a big painted instructables robot, not sure how suited that would be. - Jake

Marketing, Guest Lists & Promotion

• advertising
• additional seating?
• maps and (temporary) signs

Job's TODO

Please put a name and date by any that you can do this week

• Re-blog: update on new space since move, excellent chain mail workshop. Prep for the party, link to page - --Dominic 22:55, 20 May 2011 (BST) To complete by 22/05/2011
• Finish the H
• Signs out side. Roden street door to point round corner - --Dominic 22:55, 20 May 2011 (BST) To complete by 25/05/2011
• Extra drinks in snack space
• Sort out the blue office
  • move the stuff on the old desk
  • tidy away the last of the book and boxes on form the floor
  • move a table in from studio and spread the chairs around
• Tidy tools and workshop
• Mount the uk map, pin board by members window for now
  • drawing pins for the map
• Clean the Toilets
• Move big clock into workshop
• Fix down cinema seats
• Tidy members storage
  • I think this should be keep closed, as a place to keep members valubles, we can show it off via the windows --Lwk 17:46, 21 May 2011 (BST)
• Clean studio floor
• RFID, no go nanode, hardware, code, wont be ready --Lwk 17:46, 21 May 2011 (BST)
• Led matrix, no go --Lwk 17:46, 21 May 2011 (BST)
  • maybe power
  • running USB to Holly, to far apart
  • quick twitter to serial script
• Energy monitor. Just use the OWL, no time to rig to nanode(which don't have) --Lwk 17:46, 21 May 2011 (BST)
• Soldering buttons. Can we get the Pcb's in time?
• Shift wood, I'd like it moved from the workbench to the other end of the room --Lwk 17:46, 21 May 2011 (BST)
• Rebuild other bench --Lwk 17:46, 21 May 2011 (BST)
• Membership propaganda to pin board by window - --Dominic 22:55, 20 May 2011 (BST) To complete by 28/05/2011
• Bin bags