EMF Village 2014

Info page for Sophie & Rob mostly. Feel free to chip in if required.

Action List

This action list has been derived from the notes further down the page, please add anything that you think is missing and update any information you have about the current items in the list. The table below explains the meaning of the three statuses.

Status	Description
UNKNOWN	We have no idea on the current status of this item, please update if known.
PENDING	This item has been actioned, see comment, please update to READY when complete.
READY	This item is ready to be taken to EMF and can be found in the specified location. Items with this status must have a location specified.

We need to aim to get the location of all the items that are not already at EMF Camp down to either the "Infrastructure Store" or the "EMF Pile" which has not yet been allocated a location in the Hackspace (cutting table?). There are some exceptions which include items which are not feasible to deliver to the Hackspace before EMF and need to be collected en route although we want to keep these to an absolute minimum.

Category	Item	Responsible	Location	Comment	Status
POWER	Block of 14 sockets for the Nottinghack Village	Matt Lloyd	EMF Camp		READY
POWER	Extension leads from the space	Rob Hunt	Electronics Area	Tested and labelled	READY
FOOD	Gas hobs and fuel	Sophie			UNKNOWN
FOOD	Vicki's BBQ	Sophie			UNKNOWN
FOOD	Toaster	Sophie			UNKNOWN
FOOD	Tea Urn	Sophie	Kitchen		READY
FOOD	Coffee, tea & donations pot	Sophie			UNKNOWN
FOOD	Polystyrene cups, plastic cutlery etc.	Sophie			UNKNOWN
FOOD	Bin bags, hand sanitizer, toilet roll, kitchen roll, washing up liquid, washing up bowl	Sophie			UNKNOWN
FOOD	Fridge/Freezer	Toby	Toby's	Arrange collection	UNKNOWN
LIGHTING	2x double tubes, 4x single tubes, 1 emergency light, 2 LED lights	Rob Hunt	Infrastructure Store		READY
LIGHTING	Fairy Lights	Kate			UNKNOWN
MUSIC	Michael E's Sound System	Rob Hunt, Sophie	Workshop		READY
PROJECT	BarBot	Mouse	Studio		READY
PROJECT	Air Hockey	Rob Hunt	Studio		PENDING
PROJECT	ISS Tracker	James F, Michelle S	Studio		UNKNOWN
PROJECT	Alcohol Fogger	Toby	Studio		READY
PROJECT	Laser Material	Dominic			UNKNOWN
TABLES	8 Ordered	Matt Lloyd	EMF Camp		READY
CHAIRS	20 chairs, 6 hay bales	Matt Lloyd	EMF Camp		READY
NETWORK	Network Switch	Matt Lloyd		Network switch for the village	UNKNOWN
CAMPING	Vicki's Marquee - Canvas	Rob Hunt	Infrastructure Store	Heavy, will need at least 2 people to move	READY
CAMPING	Vicki's Marquee - Poles	Vicki	Vicki's	Arrange collection	UNKNOWN
CAMPING	James H's Marquee - Top and Sides	James H		Arriving Thursday 21st Aug	PENDING
CAMPING	James H's Marquee - Poles	James H		Arrange collection	UNKNOWN
CAMPING	James H's Firepit	James H		Arrange collection	UNKNOWN
CAMPING	Wood for firepit	Rob H	Rob H's	Will deliver to Hackspace on Wed 20th	PENDING
CAMPING	Tarpauling and ground sheets	Rob H, Sophie		Do we have any, where are they?	UNKNOWN
CAMPING	Water carrier 10L+ with tap if possible	James H, Kate		Discussed on mailing list	PENDING
MISC	Games	Sophie, Anyone	Blue Room		UNKNOWN
MISC	Toolkit: cable ties, rapstraps, tape, scissors, string	Rob H, Anyone	Hackspace		UNKNOWN
MISC	Events box, foundation stuff, banner, duck (Ein)	Rob H, Anyone	Hackspace		UNKNOWN
MISC	Trolley/Sack Barrow	Rob H	Infrastructure Store	Decide which one to take	READY
HACKING	Badge Kits	Matt Little, Sophie, Rob H		Boards and batteries still to arrive, should be able to pack kits next Wed	PENDING
HACKING	Projector and Screen	Sophie, Anyone		Check on mailing list	UNKNOWN

Attendee Packing List

Aside from the official packing list at: https://wiki.emfcamp.org/wiki/Packing_List we have put together a few suggestions:

Item	Reason
Decent quality long extension lead	If you want power to your tent
4-way extension lead or similar	Plugs will be limited, bring to ensure you have enough for your devices
Teacup	Having your own teacup you can re-use will help us out
Medication	Bring your own pain killers/hangover cures, we do not supply this! First aiders will be on site.
Camping Chairs	Chairs have been ordered for village use, bring your own to guarantee a place to sit and for your own tent.
Long Ethernet cable	If you want ethernet in your tent
Micro USB cables	The EMF badge charges via a micro USB cable and you'll probably want a spare for your phone/kindle/tablet etc.
Torch	It gets dark at night
Rubber Mallet	To help put up your own tent and others
Drinks	There is a bar but you might want to bring spirits or other drinks for yourself.
Snacks	To keep your going between meals
Toiletries	Stuff to wash with, towels, toothbrush etc.
Raincoat and Wellies	It will probably rain at some point and it's in a field
Sun Cream	There might be sun at some point and you'll be outdoors
Bug Spray	It's near water and some people have tasty blood
Jumpers, Jacket and Hoodies	It will be cold at night and you'll be outdoors

Notes

Below are notes from the discussion on Wednesday 13th Aug.

Power

• For the Village, Matt Lloyd is organising 14 sockets in one large block.
• Recommendation that everyone brings their own extension leads. A decent, long lead. Don't depend on there being any in the Space, as there probably won't be! Needs a good quality plug on the end, and to be 25m long.
• Nottinghack Team: Pack up a box of extension leads ready to go.
  • 17-08-2014: Tested and labelled all extension leads ready for EMF, they are in the electronics area racking.

Food

• Gas Hobs, Gas and Vicki's BBQ
• Toaster
• Tea Urn
• Coffee, Tea & Donations Pot
• Make sure we have plenty of polystyrene cups and plastic cutlery etc
• Nottinghack Reminder: Bring your own teacup!
• Nottinghack Reminder: Bring your own medicines/hangover cures!

Lighting

• Lights are now stored in the Infrastructure Cupboard. We have 2 sets of doubles, 4 singles, 1 emergency light and 2 shorter LED lights. All are working, checked by Rob & Sophie.
• Kate is sorting out fairy lights
• Nottinghack Team: Pack box of cable ties. Pack box of wrap straps. Check events box, nag Matt Lloyd.

Music

• Take Michael E's armoured sound system. Will need to go in van - check with Michael if we can.

Sure we can! --Michael Erskine (talk) 13:49, 18 August 2014 (UTC)

Projects

• BarBot (Mouse)
• Air Hockey (Rob)
• ISS (James and Michelle)
• Fogger (Toby)
• Nottinghack Team: Check if anyone else is taking anything!

Tables

• 8 ordered
• 3 for food
• 1 for BarBot
• 1 for AirHocky/Fogger
• 3 for hackery

Chairs

• 20 ordered
• 6 hay bales
• Nottinghack Reminder: bring your own camp chairs, as the ones we've ordered are for the hacking area not the sleeping area

Transport

• Mouse's Van
• Toby is bringing his fridge freezer, in Mouse's van
• Nottinghack Reminder: everything for the van must be on/around the cutting table by WEDNESDAY NIGHT
• Laser cut materials to go in van

WiFi

• We will provide a network switch (make sure it's packed)
• Ensure you bring a cat5 table
• Nottinghack Reminder: Bring at least 2 Micro USB cables

Camping

• Nottinghack Team: Vicki's Canvas Marquee is in the Infrastructure store, poles need to be collected from ? by ?
• Nottinghack Team: James H is dropping his Marquee top and sides off at the space on Thursday 21st Aug, poles need to be collected from ? by ?
• Nottinghack Team: James H's firepit needs to be collected from ? by ?
• Nottinghack Team: Rob H can provide a stack of wood for the firepit, might be worth raiding the scrap bin a well.
• Nottinghack Team: Tarpaulin and Ground Sheets - check the stash, TEAM, remember to pack
• Nottinghack Reminder: Don't forget a torch
• Nottinghack Team: Something large to carry water in, ideally with a tap. 10l or more
• Nottinghack Team: Rubber Mallets
• Nottinghack Reminder: Bring a rubber mallet if you've got one.
• Nottinghack Reminder: BYO snacks, stuff to wash self with, towels, raincoats, wellies, sun cream, bug spray, jumpers.
• Nottinghack Team: Poker, board games, Artemis, cards
• Nottinghack Team: duct tape, electricians tape, scissors, string.
• Nottinghack Team: events box, foundation stuff, banner, the duck
• Nottinghack Team: Trolleys

Hacking

• Nottinghack Reminder: Take your own small tool box
• Nottinghack Team: Badge Making. In progress with Matt Little.
• Nottinghack Team: Projector & Screen, check on mailing list
• Nottinghack Team: Disposable cutlery etc from Space, take it all.
• Nottinghack Team: Bin bags, Hand Sanitizer, Toilet Roll, Kitchen Roll, Washing Up Liquid, Washing Up Bowl

Drinks

• Nottinghack Reminder: BYOB. There is a bar, lots of real ale, they take cash or card. Bring your own spirits.