EMF Camp 2022

Event Info

Date	Thursday June 2th - Sunday June 5th, 2022
Location	Eastnor Castle Deer Park, Ledbury
Ticket Prices	Full Camp Ticket £165, Under-18 £55, Under-12 £0 Parking £18, Caravan/Campervan £45 Full list here
Official EMF org links	https://www.emfcamp.org/
Availability	https://www.emfcamp.org/tickets
Other info	EMF Wiki, EMF-specific FAQs
Pay it forward ticket	EMF 2022 Ticket Pledge
EMF Village Pledge	EMF 2022 Village Pledge

Attendees

Every year, we go as a big group and set up the Nottingham Hackspace village. We offer something to EMF attendees (EMF2016 we brought BarBot, Snackspace and Fire Pong) in a canvas tent if possible. There is obviously a cost to this.

If you are interested in joining the village for 2022, please fill in the table below. There is the opportunity for shared transport and to help pay the cost for the village (costs tbc).

We are also trying for 2022 a "pay it forward" ticket pledge drive - so there may be an opportunity to come on a free ticket that members of the Hackspace pledge towards - the trustees will organise the raffle if we get a ticket secured. See the

Food is available on the site not necessitating a shared meal/BBQ stuff for this year. Snackspace will be run however for snacks and maybe morning coffee too!

We are also doing a EMF 2022 Village Pledge to help fund the marquee, tables, chairs and core things for EMF.

Join us on Slack - channel #emf

Name	Ticket Bought	Transport	Going On	Returning On	Notes
'RepRap' Matt	Will Be	Other	Way before anyone else	Some time after everyone else	Will be with EMF Orga
Andrew Armstrong	Yes	Car	Thursday Setup	Likely Sunday but maybe Monday	Village Lead
Ian Dickinson	Yes	Car	Thursday	Monday	-
Rob Miles	Yes	TBD	TBD	TBD	-
Betty Ching	YES	CAMPER VAN	Thursday Setup	Likely Sunday	1st EMF
Steve Barnett	Yes	Lift Required	TBD	TBD	1st EMF
Mike & Stanley Haber	Yes	Estate Car	TBD	TBD	-
Julian Best	Yes	Campervan	Thursday	Monday	1st EMF. Can help with some setup/takedown
Kate Bolin	Yes	Need a ride	Thursday	Monday hopefully	-
Samathy Barratt	Yes	Car	Thursday	Likely Sunday	1st EMF
Alex Roberts	Yes	Samathy's Car	Thursday	Likely Sunday	1st EMF
Kathy M	Yes	Samathy's Car	Thursday	Likely Sunday	-
Michael Erskine	Yes	Probably Car	Thursday	Sunday	Mahjong Table?
James F & Michelle S	Yes	Car (to/from Cambridge)	Thursday	Sunday	-
Martin + 3	Yes	Car	Thursday	Sunday

Vehicles

This is a list of vehicles traveling to EMF 2022. Please update as necessary including any room you have for passengers and stuff.

Vehicle	Driver	Going On	Returning On	Passenger Spaces	Room for Stuff?	Passengers
Vehicle	Driver name	Driving there on X	Driving back to Nottingham on Y	Empty seats	Room for stuff	Who's going (not inc driver)
Car	Andrew Armstrong	Thursday	Likely Sunday evening	4	Maybe a bit	Martin
Car	Ian Dickinson	TBD	Sunday morning	1 or 2	Probably	-
Car	Mike	TBD	TBD	1 ish	Probably	Stanley
Camper Van	Betty Ching	Thursday	Sunday Afternoon	0	yes	Johnny Yang
Small Car	Samathy	Thursday	Likely Sunday	None	Maybe a bit	Alex R and Kathy M
Car	Michael Erskine	Weds	Sunday	0	very unlikely!	Mahjong Table!
Campervan	Julian	Weds eve (staying local that eve)	Mon (but not straight back to Nottm)	0	No	-

Stuff

If we run a full village we will be transporting items down. Here is a sizable list of things the hackspace will be taking. There may be additional room for peoples camping gear depending on size. If people want to offer shared gazebos or anything let us know!

Item Name	Owner / Location	Transport	Notes
Trolley	Nottinghack	Hackspace Trasnport	Need to build!
Card Reader	Hackspace / Near safes	Hackspace Transport	Needed for people paying for workshops, paying for snackspace. Paypal.me on the account for QR code (and link underneath)
Soldering Irons and Badgemaking Kits	Hackspace / Blue room / Electronics	Hackspace Transport	Required for badgemaking workshops
Barbot	Hackspace / Project Storage	Hackspace Transport	If Barbot works
Barbot consumables	Hackspace	Hackspace Transport	If Barbot works. Various alcohol and mixers and little umbrellas etc.
Snackspace Items	Hackspace / TBC and brought	Hackspace Transport	Sweets, possibly something slightly more healthy. Tea and Coffee.
Milk and Cereal	Hackspace	Hackspace Transport	Can purchase more milk locally. Problem is bowls - maybe serve in mugs? Or people bring their own bowls.
Cereal Bars	Hackspace	Hackspace Transport
Cans of Pop	Hackspace	Hackspace Transport	People might bring coolboxes. Coke Full Fat, Coke Zero, Diet Cola, Pepsi Max, Ginger Beer, Lemonade, Iced Tea (bottles)
Coffee and Tea things - Mugs and washing up bowl(s)/tea towels/washing up gloves and kettle	Hackspace	Hackspace Transport	For morning coffee - Mike and Betty to sort
Whiteboards	Betty	Hackspace Transport
Whiteboard / Flip Chart	Mike H	His own car
M95 masks	30 - 50	Hackspace Transport
Wipes and Cleaning Materials	To purchase	Hackspace Transport	Makro
Whiteboard Markers	To purchase	Hackspace Transport	For whiteboards
First Aid Kit	Team Storage	Hackspace Transport
Hackspace Banner	Team Storage	Hackspace Transport
Gaffer tape	Hackspace	Hackspace Transport
Power cables	Hackspace	Hackspace Transport
Lighting for Tent	Hackpace - to check	Hackspace Transport	Betty also has some
Projector	Graham	Hackspace Transport	VGA and HDMI input only
Marquee	Betty	Hackspace Transport	Also sheet for displaying projector (or can do it on side of tent)
Events Shelter	Hackspace - to find	Hackspace Transport	Used for events. Not a full Gazebo but good for cover. (Note: I think we've lost this!)
Robot Arena	Steve B / Hackspace Team Storage	Hackspace Transport	Used for Foobot event (assuming NOC don't veto it).
Fire Pit	Andrew A	Andrew	For the village. Betty has provided wood (in van)
Water Carrier	Andrew A	Hackspace Transport

Talks/Workshops/Event

A bunch of us are giving talks and/or doing workshops, because we like to hear the sound of our own voices.

Also we'll be doing Nottinghack village workshops. Note below if you're doing it for the village or generally. The rota for the village will be arranged with those doing the workshops based on their availability so add that if you can.

Talk/Workshop/Event Name	Person	Workshop Tent	Duration and Times It Can	Notes
Pop Up Cafe	Mike Haber/ Betty Ching / Hackspace	Yes	Mornings 9 - 10AM Friday, Saturday, Sunday (may be we can start a bit earlier?)	It was hard to get a coffee 'early' at the last EMF. We can do a pop up cafe. This uses the workshop tent for seating for an hour, then after Snackspace will be generally available with a few seats and potentially more serve-yourself
Barbot	Andrew Armstrong and Ben and others	Yes	3 hours, 9PM to midnight; Friday, Saturday evenings	Barbot is a robotic bartender that makes cocktails. Donations will be taken for the project, but the drinks are free!
Badge Making / Soldering Workshops	Andrew Armstrong and hopefully someone else	Yes	1 hour, 10AM on Friday and Sunday	Badge making using badge kits and soldering irons, simple little kits for adults and children to learn basic soldering. There is a small cost to buy the kits themselves.
Mixed RPGs - Dungeon Crawl Classics and D&D	Steve Barnett (Dungeon Crawl Classics) Andrew Armstrong (D&D)	Yes	3 hours Saturday 6 - 9PM	Dungeon Crawl Classics - Easy to get started and very freewheeling and chaotic. D&D - Short intro to D&D for all ages May put out a request "Run your RPG game here for 3 hours (barbot may start in earnest though later)" by contacting Andrew or showing up willing to DM.
Just Draw the Thing	Mike Haber	Yes	1 Hour Friday 2PM	JDTF - Draw your Ideas - Pictures have lots more bandwidth than words alone. Learn ways to visually share your ideas for fun profit and to generate better ideas. Suitable for all no drawing experience required. Pens and paper provided. Bring ideas you'd like to draw.
Why Feedback Sucks and what to do about it.	Mike Haber	Yes	1 Hour, 2PM - 3PM Saturday	Why Feedback Sucks, An interactive nerd out of all the different meanings of the word feedback and how we can do feed back better. Suitable for all, however you define feedback. You've leave being better equipped to react when someone asks for or offers feedback.
Origami Lanterns	Betty Ching	Yes	2 Hours Midday - 2PM, Friday and Sunday, can be drop-in	Betty - workshop; origami Lantern with LEDs for all age, kids friendly
FooBot	Steve Barnett	Yes	2 hours - Saturday Midday - 2PM - signup or tickets maybe	Robot Table Football/Foosball game. Come along and play or spectate. Preferably bring a mobile phone to control your robot with.
Story Twine	Alex Roberts	Yes	2 hours - 3PM on Saturday laptop required	Choose your own adventure games in Twine - laptop required
Sharpie Heist	-	Yes	Saturday Morning 6AM	Self explanatory

Things in the gazebo only:

Talk/Workshop/Event Name	Person	Location	Duration and Times It Can	Notes
Urban Confessionsal	Mike Haber	Gazebo	1hr - not full workshop, going to go in Gazebo - timing flexible (afternoon/evening)	We can run a listening event like https://urbanconfessional.org
Daytime Snackspace, Tea and Coffee	General	Gazebo

Other potential ideas but shelved for now:

Talk/Workshop/Event Name	Person	Location	Duration and Times It Can	Notes
Board Games	Andrew Armstrong (and helpers?)	Not set	3-4 hours	Probably late afternoon board game period. May involve D&D for beginners too. May just run this for friends when time is spare.

Village

List of things people are bringing to display/have used in the tent. We are having a small gazebo next to a workshop tent (1) we are helping run things in. We may do a fire pit in the camp area.

Our area on the map: https://map.emfcamp.org/

Our village page over there: https://wiki.emfcamp.org/wiki/Village:Nottinghack

(new info) we're probably a 3x3 gazebo with a fire pit area nearby, and next to Workshop Tent 1

Item	Person	Description
Snackspace	Andrew A and Mike H	Snackspace needs organising but will possibly be a "pay into a box or use your card here" deal will need further discussion so someone isn't stuck looking after it.
Morning Coffee	Mike Haber	Have proper pressed coffee in the mornings for people as part of Snackspace
Lighting	Graham and Ben's kit	Evening lighting (barbot time) using Ben's kit - DMX interfacing using a custom board
Candy Crane Machine dispensing curios	Kate Bolin
Flipchart/Whiteboard on stand	Mike Haber	Good for writing messages and signs for the village

Barbot - will be stored in Gazebo and maybe the Workshop tent depending on size

Nottinghack Village Volunteers

We'll probably do a rough rota for the Nottinghack Village and snackspace so it is hopefully manned most of the daytime to show off projects and assist with Snackspace.

We'd not leave anyone running a workshop alone if at all possible, and if they are we'd otherwise close the tent.

Person	Availability (Day, time)	Notes
Andrew Armstrong	Every day, all times	Will be covering Barbot on some evenings and helping the workshop tent.
Michael Erskine Michael Erskine (talk)	unsure	I will help with Barbot and various other things.

What to Bring

Here are some ideas of things you might want to bring with you.

Item	Reason
Decent quality long extension lead	If you want power to your tent from the centralised power. 20M reel would be recommended to be sure.
4-way extension lead or similar	Plugs will be limited, bring to ensure you have enough for your devices
Money	Money can buy food and/or beverages
Teacup	Having your own teacup you can re-use will help us out
Medication	Bring your own pain killers/hangover cures, we do not supply this! First aiders will be on site.
Camping Chairs	Chairs have been ordered for village use, bring your own to guarantee a place to sit and for your own tent.
Long Ethernet cable	If you want ethernet in your tent
USB cables	The EMF badge charges via USB-C you'll probably want some for your own devices
Torch	It gets dark at night
Rubber Mallet	To help put up your own tent and others
Drinks	There is a bar but you might want to bring spirits or other drinks for yourself.
Snacks	To keep your going between meals
Toiletries	Stuff to wash with, towels, toothbrush etc.
Raincoat and Wellies	It will probably rain at some point and it's in a field
Sun Cream	There might be sun at some point and you'll be outdoors
Bug Spray	It's near water and some people have tasty blood
Jumpers, Jacket and Hoodies	It will be cold at night and you'll be outdoors
Painkillers	E.g. Paracetamol/Ibuprofen. Some people get ill, some get hangovers. These are cheap, small and occasionally necessary.

Meetings

• 2022-01-11 - Kickoff meeting
• 2022-02-16 - Barbot
• 2022-03-29
• 2022-05-10

Nottinghack Projects

If you're planning to do a project to take to EMF 2022 and might want to collaborate with others or group together for transport etc, please consider adding a page to this section.

• BarBot - Mouse and volunteers ran BarBot. It was a lot of work, but a lot of fun too. They needed at least three people during the event and one coordinator/planner pre- and during the event.

Previous EMF Projects

• Wunderkammer in 2018 setup by Kate in our small village
• Fire Pong - Nottinghack collaboration resulting in an attraction involving fire, giant ping pong bats and 1-D pong. Enormously popular.

Discussion

• EMF Camp 2022 (Nottinghack Slack channel)
• EMF Camp 2020 (Nottinghack Google Group)