2012-10-03 Minutes

Actions

See Action List

Roll Call

Board Members

• David Hayward
• James Hayward
• Matt Lloyd
• Jake Howe
• Dominic Morrow
• David Clarke

This meeting was quorate

Members

• Dan W
• Michael E
• Fi
• Justin
• Daniel
• Craig
• Mouse
• [[User:Froggy|Adam F]
• Russell

Full Minutes

Time	Name	Minute
20:03	Nachimir	Nottinghack meeting about to start, 03/10/2012.
20:03	LWK	!temp
20:03	LWK	!help
20:09	Nachimir	Roll call, members present: David H, Dan W, Michael E, James H, Fi, Matt Ll, Justin, Jake H, Daniel, Craig P, Dominic M, Mouse, Adam F, Russel H.
20:09	Nachimir	Non-members: Guy, Michael, Robin.
20:09		msemtd joined the chat room.
20:09	Nachimir	Number of trustees: 5.
20:10	Nachimir	1. Actions
20:10	Nachimir	David: Annual return done by Matt Ll.
20:10	Nachimir	David: Member audit and code change: Done.
20:10	Nachimir	Dominic: Engage cleaner: Not done.
20:11	Nachimir	James: Talk to maker faire: Done by Dominic.
20:11	Nachimir	David: Expenses policy for board members: Drafted. Action: Put on public list for discussion.
20:12	msemtd	Dominic has acquired OCD Cleaners Ltd
20:12	Nachimir	(Out of order)
20:12	Nachimir	4. Storage in office of Dominic Morrow.
20:13	Nachimir	Dominic is renting office in building. Costing £240 per month. Suggests we use some of it as storage for chair, etc., freeing more space up in workshop.
20:13	Nachimir	Worried that if hackspace makes a contribution to it, that's hackspace money going back to him, so wanted to open it up to discussion.
20:14	Nachimir	(A wild David Clarke appears!) Number of trustees: 6.
20:14	Nachimir	Jake: Principally, Dominic needs space. Because we're using it, we shouldn't pay too little for that.
20:14	Nachimir	Michael E: What percentage of the space will you use?
20:15	Nachimir	Justin: You'll be wanting internet too, yes? Dominic: Complicated, can't run a cable from the hackspace.
20:16	Nachimir	Dominic: Just to give more of a picture, have gone part time at work now and will be working on other ventures. Chose to have office here because it's far more convenient to be near hackspace.
20:16	Nachimir	Dominic: Wanted to hear any questions and concerns.
20:16	Nachimir	(Non-member): Don't imagine any concerns over access?
20:16	Nachimir	Dominic: I'd leave a key in the safe here.
20:17	Nachimir	Dominic: Means we 're not paying rent+deposit.
20:17	Nachimir	James: How much of the space? Michael: Enough for chairs.
20:18		LWK_mac joined the chat room.
20:18	Nachimir	David: Should keep things that are useful to the hackspace, but not always used, i.e. chairs. Not crap. James: Yes, we can't use as dumping ground.
20:19	Nachimir	Dominic suggests we see how much space we use, discuss figure at next meeting. All: No objections.
20:19	Nachimir	3. Financial Update
20:19	LWK_mac	Quick summary
20:19	LWK_mac	Start bank balance: £4032.40
20:19	LWK_mac	Out: £2,048.04
20:19	LWK_mac	In: £1669.28
20:19	LWK_mac	End: £3653.64
20:19	LWK_mac	Paypal Start: £57.76
20:19	LWK_mac	Paypal End: £43.76
20:19	LWK_mac	Cash Start balance: £97.08
20:19	LWK_mac	Cash In: £546.91
20:19	LWK_mac	Cash Out: £559.97
20:19	LWK_mac	Cash End: £84.02
20:19	LWK_mac	[edit
20:19	LWK_mac	Start: 118
20:19	LWK_mac	New: 9
20:19	LWK_mac	Ex: 0
20:19	LWK_mac	End: 127
20:19	LWK_mac	Average membership due: £12.89
20:19	LWK_mac	[edit
20:19	LWK_mac	[edit
20:19	LWK_mac	BizSpace: £1,246.61
20:19	LWK_mac	Talk talk: £28.74
20:19	LWK_mac	Insurance: £65.39
20:19	LWK_mac	Loan: £208.33
20:19	LWK_mac	Other: £498.97
20:19	LWK_mac	[edit
20:19	LWK_mac	Membership dues: £1,594.28
20:19	LWK_mac	Petty Cash Deposits: £
20:19	LWK_mac	Workshops: £
20:19	LWK_mac	Donations: £
20:19	LWK_mac	Events: £
20:19	LWK_mac	Pledges: £75
20:22	Nachimir	James asks: On fixed income and fixed outgoings, did we break even? LWK: Yes.
20:23	Nachimir	Matt Ll: Two months in row, electricity usage is up.
20:23	Nachimir	Recently, £256 bill. Worst it's ever been.
20:23	Nachimir	Dominic: Space is also being used more.
20:24	Nachimir	James: Has anyone ever arrived at the space to find lights on and no one here?
20:25	Nachimir	Dominic: Yes. More common though is all the lights on but everyone is in a small area.
20:25	Nachimir	James: Not a massive issue, but the less we spend on electricity the more we can spend on tools.
20:26	Nachimir	Dominic: We're buying units at a markup from Bizspace. It's how they make money, the rent in comparison to other units is dirt cheap.
20:27	Nachimir	People need to feel empowered, to think that lights should be turned off rather than "That's been left on for a reason". New members need to be told where the light switches are. They're in weird places.
20:27	Nachimir	It's everyone's job to keep the electricity bill low.
20:27		LWK_mac left the chat room. (Quit: Quit)
20:27	Nachimir	5. Pillar Drill
20:28	Nachimir	Dominic: We've received a significant amount of the pledges, about £150. The one I proposed is about 270
20:29	Nachimir	We're some way off then, for the pillar drill?
20:29	Nachimir	James: We have another £95 pledged but not paid.
20:30	Nachimir	David C: Have started a wiki page regarding pledge drives. Sometimes unclear: Collect cash and buy, or get commitments then buy and collect cash later.
20:31	Nachimir	6. Hack-a-Day video
20:31	Nachimir	Dominic: We ought to have a video for the space. We've talked about it a lot in the past year but not got around to it.
20:32	Nachimir	Second, if we make a video tour of the space, automatically gets on hackaday.
20:32	Nachimir	Third, people setting up a hackspace in Baghdad. A bunch of hackspaces around the world have said they're do a short video saying "Good luck Baghdad hackspace" <this is where we do electronics>, etc.
20:33	ral	A light switch map would be very helpful.
20:35	Nachimir	Jake and David have equipment. Dominic: Wants to suggest a day.
20:35	Nachimir	James: Who's willing to take this on?
20:35	Nachimir	Jake is, David H willing to help? Yes.
20:35	Nachimir	(People talk about being too busy in October)
20:36	Nachimir	Adam F suggests getting students. Dominic suggests no: Can't rely on them to do it quickly.
20:36	Nachimir	(Dates knocked around). Dominic: Action: 18th November.
20:37	Nachimir	7. Open Day for Business
20:37	Nachimir	9. Pup up shop.
20:37	Nachimir	(Pop up shop)
20:38	Nachimir	Dominic: Charity called Ingite, exist to highlight STEM subjects.Have funding to hire a shop, which is in the Broadmarch from the 18th - end of October, possibly another week if successful. Number of partners: Nottingham City Council, Trent, others.
20:39	Nachimir	ral: (I'll try to remember to bring it up in A.O.B.)
20:40	Nachimir	We'd aim to have soldering workshops, zoetrope workshops, for people. Possibly some Pis and Arduinos around. Opportunity to engage local kids and their parents, as well as other organisations within the city.
20:40	Nachimir	Lots of stakeholders have heard of us and are keen to visit. Good opportunity for us to get an in with them.
20:41	Nachimir	James: At moment, volunteers are me and Dominic. Need more. (Adam F. volunteers).
20:42	Nachimir	7 Open Day for Business
20:43	Nachimir	Dominic: 18th October is a media day at the popup shop. People interested in that kind of thing, would like to take opportunity to invite local business to visit for an open day on a weekday.
20:43	Nachimir	David: If relevant to their job, would rather visit on and evening or weekend.
20:43	Nachimir	Dominic: Positions us to be taken seriously by other orgs.
20:44	Nachimir	Jake: Date? Dominic: Haven't proposed one yet. Media day is on the 18th, yet to decide on our open day. 18th a good opportunity to hand out invites.
20:44	Nachimir	Dominic: Likely to be a Wednesday daytime or Friday daytime.
20:44	Nachimir	David C: After span of popup shop? Dominic: Yes.
20:45	Nachimir	James suggests Thurs, for cleanup on Wednesday. Dominic argues well against.
20:45	Nachimir	Action: Dominic to propose open day for business, get more volunteers.
20:45	Nachimir	8. Stickers and Stuff
20:46	Nachimir	Moo suggested, but stickers not very good and fairly expensive.
20:46	Nachimir	David H: Has a good supplier.
20:48	Nachimir	Action: Dominic to get quotes.
20:48	Nachimir	David H outlines costs. James: Happy with up to 12p per sticker.
20:51	Nachimir	(David checks diginate.com, James checks moo.com)
20:51	Nachimir	10. Hack the space day
20:51	Nachimir	James: Anyone going?
20:51	Nachimir	David C. Got kind of hijacked by kids morning. Daniel: What times is it? 10:00 - 18:00
20:52	Nachimir	James: Not in calendar, that's my fault.
20:52	Nachimir	Just for everyone who wasn't in the room last month: We're doing a hack the space day on the first sunday of every month.
20:52	Nachimir	What's on the list.
20:53	Nachimir	(Asks James)
20:53	Nachimir	(Sorting out print)
20:53	Nachimir	11. Shelving
20:54	Nachimir	Dominic: I'd quite like those blue shelves in the members room for my office.
20:54	Nachimir	EVeryone says no.
20:54	Nachimir	Matt Ll suggests they'd be useful in the workshop. James is no, Jake: Not particularly yes.
20:54	Nachimir	Dominic: Put off by no one else being keen on the idea.
20:55	Nachimir	So it's a no. David C: Racking in workshop. Friend of mine has donated [things unfamiliar to me
20:56	Nachimir	Dominic: Oneof my problems with the blue shelving is that storage boxes we have don't fit well on it. David C. and I have discussed making custom made shelving for electronics area, storage boxes for workshop, etc.
20:57	Nachimir	General discussion: Projects are currently being dumped in that room.
20:58	Nachimir	Mouse suggests bigger members boxes as an option.
20:58	Nachimir	Dominic objects.
20:58	Nachimir	Jake: Suggests we have an area where mess is allowed, all in one place, so we can manage it rather than hiding it.
20:59	Nachimir	James: Obviously need large project storage of some kind, but priority now is members boxes.
21:01	Nachimir	James: Rough cost to make shelves for that room? Matt Ll: Probably about a tenner would get the same shelving as on far wall in box room. David C costed up custom racking for polytubs at £90.
21:02	Nachimir	James: £100 budget? Votes: Majority say yes.
21:02	Nachimir	Action: Matt Ll to cost shelves
21:02	Nachimir	David Clarke presents list of actions for hack the space day.
21:03	Nachimir	http://wiki.nottinghack.org.uk/wiki/Hacking_The_Space
21:03	Nachimir	Dominic: Want to thank Mouse, who mopped kitchen and studio yesterday.
21:04	Nachimir	A.O.B. David: Roger Light suggests we make a light switch map. Anyone willing to make? Matt Ll: Yeah, ok. (Action).
21:05	Nachimir	Michael E: Has a hazard analysis matrix that we can use to produce risk assessments. Will leave on blue room table.
21:05	Nachimir	(Doorbell also a priority)
21:05	Nachimir	James: Anyone willing to take on a risk assessment? Dominic: Yes
21:06	Nachimir	Dominic: Can we please throw the brown chairs out? They're against fire regs. James: Hack the space day, yes.
21:07	Nachimir	Meeting over.
21:07	Nachimir	James H immediately shouts "Alright bagsy laser cutter!"