EMF Camp 2024
Very rough notes for now.
Event Info
- May 30th to June 2nd 2024
- Eastnor, UK
- https://www.emfcamp.org/about
Tickets can be provided at a reduced rate for giving a talk.
Who's Going?
| Name | Ticket Bought | Transport | Going On | Returning On | Evening Food? (Thursday and Friday) | Notes |
|---|---|---|---|---|---|---|
| Aaron Jackson | Yes | Train / Lift? | Thursday | Monday | ||
| Andrew Armstrong + Sapphira + Jack | Yes | Car | Thursday | Sunday | ||
| Sam | Yes | Undecided, have car | Thursday | Sunday/Monday | Space for +2 ppl in car | |
| Becky | Yes | Car | Thursday | Sunday/Monday | (same car as Sam) | |
| JonW | Yes | Car | Thursday | Sunday/Monday | ||
| Gareth | Yes | Car | Thursday | Monday | ||
| Jason Alexander | Yes | TBC | Thursday | Monday | ||
| James S | Yes | Van | Thursday | Monday | ||
| Mike H | Yes | Car | Thurs / Fri | Sunday / Monday | ||
| Stanley H | Yes | Dads Car | Thurs / Fri | Sunday / Monday |
Stuff to take
| Item | Owner / Location | Logistics | Notes |
|---|---|---|---|
| Tea Urn | to buy | ||
| Folding tables | to buy, if needed | ||
| Food for breakfasts | to buy | ||
| Mugs | to buy | Looked into getting Nottinghack Mugs printed, too expensive (Second hand shop wanted 50p each last time) | |
| Snackspace Items | to buy | cans, squash, juice, snacks, noodles, tea, coffee | |
| First Aid Kits | to buy | can go in events box later | |
| Evening Food | to buy | See later section on feeding us | |
| Fridge | Maybe not, maybe | ||
| Tent | Ian Turner | Double-check we can borrow this | |
| Fairy Lights | Betty / Aaron | Important to have a stylish village | |
| Strip Lights | Possibly. Might be useful to properly light the tent in the evening | ||
| Arduinos | to buy, or use old ones | For workshop, if we do one | |
| Kettle | We have some | To make quick tea, if urn is being slow | |
| Stationary | pens, markers, scissors, etc | ||
| Whiteboard | Mikes | ||
| Flipchart Paper | To Buy | ||
| Events Box | Grab some flyers we recently printed | ||
| Water Barrel | Team Storage | ||
| Donations Box | |||
| Buckets | For storing cans | ||
| Hot plate and cooking utensils | |||
| Cafetières for making coffee | |||
| Stuff for hot drinks | |||
| Projector Screen and Projector | Can use the bad one in comfy area | ||
| SumUp Card Terminal |
Evening Food
We were thinking about cooking some stuff in the evenings. Suggestions?
- Bean stew and rice
- Curry and rice or chips
2 nights of food Thursday and Friday but not Saturday.
Tents and Stuff
- For an official village
- https://docs.google.com/document/d/1W6I03A2YjNW6joX4vaBseJdUh1KWUjCksFy8vU3qXss/edit
- Run own workshops and host others run by EMFCamp
- Minimum 3 hours per day of activities
- 1-2 other workshops run by others
Workshop Planning
10 tables and 30 chairs usually available.
Need to cover the 3 hours of non-Nottinghack events as well. Rota will be required.
| Talk/Workshop/Event Name | Person | Workshop Tent | Duration and Times It Can | Charge? | Capacity | Notes |
|---|---|---|---|---|---|---|
| Dungeons and Dragons / Intro to Roleplaying | Andrew A, Duncan (Maybe Gareth) | No | 2 game tables (10 people?) | 3 hours. Maybe early afternoon | ||
| Soldering Workshop | Andrew A, Duncan | Yes | 1 hour. Morning would be better. | Yes (Maybe £3) | Drop in sessions | Use the badge kits - drop in sessions but we've limited places |
| GPIO Workshop | Duncan | Yes | ??? TBC | TBC | TBC | TBC if this is going ahead and with what items |
| Morning Cafe | Mike H and son | Yes | Mornings 9 - 10AM Friday, Saturday, Sunday | Yes kinda - charge for tea/coffee | Lots | May include pastries but primarily tea and coffee |
| Mini Robot Event | Sam, James S | Yes | 2 hours in afternoon not Friday (maybe late afternoon 3PM or 4PM Saturday?) | Yes (TBC) | 10 kits for robots | Laser cut bits and solder everything beforehand. Actual building should be an hour. Maybe £30-40 kit or something (yes, and/or just have some loaners that people can donate to drive for a bit, could take a while to make stuff) |
| Tie-dyeing | Becky (probably needs second person) | Yes | Yes (TBC) | 1 hour daytime (for starting) maybe an additional 1 hour session the next day to wash it - will confirm | TBC | Needs some stuff to tie dye. Take a clothes line to have it dry on. Need some things like tote bags. Use some old members boxes too. |
| Mini POV 3 kits | Jon (needs second person) | Yes | 2 hours in evening | TBC how many kits? | Yes (Need to check prices) | |
| Draw Your Ideas for Kids | Mike and Stan | Yes | 1 hour daytime (morning) | Small workshop | No | |
| Draw Your Ideas for Grown Ups | Mike and Stan | Yes | 1 hour daytime (morning) | Small workshop | No | Maybe drop if there is limited space |
| Solography | Gareth + Aaron | Yes | 2 hour daytime on Sunday | Yes (£5) | Drop in sessions (50 cans) | Drop in session like Soldering irons |
| Arduino workshop | Jason A (+second) | Yes | maybe 2 hours? 3? Not sure if daytime or evening | TBC depends on arduinos (maybe 10) | Yes (TBC) |
|
Ideas not finalised:
- Model painting
- Macrame (Ali)
- Solar LED lights? - Ali might be going, maybe interested.
- Punched / Printed card Turing machine (Duncan and Jason)
- Board Games (needs someone to cover the tent though...! 3 hours is a long time to potentially cover)
Is there a minimum number of seats we have to fill? Definitely want to limit the number of places. Practical workshops are pretty popular.
Think about what equipment we need, how long the session will be, how many would we need to attend, etc.
Non-Workshop Ideas
- Snackspace / Tea Urn
- Not-BarBot - if Jason wants to build one
- Some kind of big artsy thing (MAYBE Ali)
- Bottle Rockets :)