EMF Camp 2024

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Very rough notes for now.

Event Info

Tickets can be provided at a reduced rate for giving a talk.

Who's Going?

Name Ticket Bought Transport Going On Returning On Evening Food? (Thursday/Friday) Notes
Aaron Jackson Yes Going with James S in van Thursday Monday Yes hello
Andrew Armstrong + Sapphira + Jack Yes Car Thursday Sunday
Sam Yes Car Thursday Sunday/Monday Yes
(Making the Friday curry)
Space for +2 ppl in car
Becky Yes Car Thursday Sunday/Monday Yes (same car as Sam)
JonW Yes Car Thursday Sunday/Monday
Gareth Yes Car Thursday Monday
Jason Alexander Yes TBC Thursday Monday
James S Yes Van Thursday Monday
Mike H Yes Car Thurs / Fri Sunday / Monday
Stanley H Yes Dads Car Thurs / Fri Sunday / Monday
Duncan Yes Car Thursday Monday Collective cooking is good Happy to share transport
Jasmine (+baby and spouse for part of the stay) Yes Train/Lift? Thurs/Fri Sunday/Monday
Carol Yes Car Thursday Sunday/Monday Have space in my car
Kate Yes With Carol Thursday Monday NA Will bring party wagon
Robyn Yes Train Thursday Monday Yes Friend of Aaron, not hackspace member
Peter Yes Car Thursday Sunday/Monday
Samathy Yes Car Thursday Sunday
Lex Yes Car with Samathy Thursday Sunday

Lift Share

Driver Name Passenger Name Travelling There Travelling Home Max Free Spaces Boot Space Notes
Duncan Thursday Monday 3 (4 in less comfort) Estate Pick up either Beeston or Hackspace
Sam & Becky ? Thursday Monday 1, maybe 2 Moderately large hatchback thing.
Taking some stuff for JRFlorentine.
Travelling from West Bridgford.
Car has a giant cool sunroof but some people think it's a bit much.
Carol Kate Thursday Monday 2-3 Enough for bags and tents, but not loads of space I live round the corner from the Hackspace, so leaving from here
James (in the van) Aaron Thursday morning Monday 1 Lots Will be leaving early on Thursday to sort out the village

Stuff to take

Item Owner / Location Logistics Notes
Tea Urn Brought
Folding tables 2 in the Hackspace to take
Food for breakfasts Bring this yourself or go to the Pop Up Cafe
Mugs Brought
Snackspace Items Brought cans, squash, juice, snacks, noodles, tea, coffee
First Aid Kits to buy can go in events box later
Evening Food See later section on feeding us
Fridge One from Blue Room and one in Team Storage
Tent Ian Turner Obtained in Classroom
Fairy Lights Betty / Aaron Important to have a stylish village
Strip Lights Have a look in Team Storage Possibly. Might be useful to properly light the tent in the evening
Arduinos See Workshops For workshop, if we do one
Kettle Blue Room Kettle To make quick tea, if urn is being slow
Stationary Got some in box pens, markers, scissors, etc
Whiteboard Mikes plus one in Team Storage
Flipchart Paper Found some
Events Box Fill with stickers! Team Storage Grab some flyers we recently printed
Water Barrel Team Storage
Donations Box
Buckets (or boxes?) for can cooling For storing cans
Hot plate and cooking utensils
Cafetières for making coffee Mike has
Stuff for hot drinks Mostly
Projector Screen and Projector Can use the bad one in comfy area
SumUp Card Terminal
389 Badge batteries from 2018 absolutely not
Power Cables Extension leads in Team Storage Plus we have some long 16A
Washing up stuff Duncan will bring
Chairs (6? 8?)
Paper Towels Snackspace
Blue Nitrile Gloves Snackspace
Cash Box Duncan to take

Evening Food

We were thinking about cooking some stuff in the evenings. 5:40 cooking ready for 6-6:30.

  • Sam and Becky (Friday) - Curry and rice or chips (Sam & Becky). Likely to contain coconut and peanut unless anyone objects. Won't be too spicy.
  • Gareth (Thursday) - Veggy Chilli.

Tents and Stuff

  • We'll have a number of people to cover stewarding the start of sessions
  • Our tent is donated for the weekend from Ian 3x6M and we'll put it next to Workshop 1.
    • Snackspace will be at one end facing the road. Donations via. the website or prices for cash (or SumUp if we have someone there).
    • Gareth will put his projector in the tent facing outwards to a more nothern installation

Workshop Planning

10 tables and 30 chairs usually available.

Need to cover the 3 hours of non-Nottinghack events as well. Rota will be required probably for that too.

Talk/Workshop/Event Name Description Person Duration and Times It Can Charge? Capacity Notes
Morning Pop-Up Cafe We will be serving morning tea and coffee - please bring your own mug/flask or you can buy a mug from us (limited in supply!). We will also have some tea and coffee available through the day from a urn at our tent. Mike H and Stan, Carol to get pastries from the local bakery as well Mornings 8:30 - 9:30 Friday, Saturday, Sunday (1 Hour) Yes kinda - charge for tea/coffee Lots May include pastries but primarily tea and coffee.
Soldering Workshop (Beginners) Badge soldering workshop for people who haven't soldered before - you can learn how to solder with a simple LED badge kit! Younger children can do this with parental supervision. Andrew A, Aaron, Carol, JonW Friday 13:30 - 15:00 (90 minutes) Yes (Maybe £3) Drop in sessions Use the badge kits - drop in sessions but we've limited places. Take the MiniPOV kits and give them away. May need to make up some packs.
Intro to Roleplaying Come along to join a table and learn how to play tabletop roleplaying games. You'll be provided dice, and follow a short scenario with your party! Andrew A, Duncan 3 hours. Friday afternoon 3-6PM. No 2 game tables (up to 6 per table) Booked on EMF Camp Website.
Draw Your Ideas for Kids Draw How to Make Toast for Kids is a simple, and fun design exercise that gets everyone to draw and share cool ideas while thinking about systems, purpose, context and toasted bread. Mike and Stan Friday 10:00 - 11:00, Sunday 13:30 - 14:30 No 20? Need flipchart paper
Arduino Workshop (Intermediate) An intermediate Arduino workshop to learn how to code and interface with an Arduino module. The price of the workshop includes the module and breadboard. If you don't have an Ardiuno we have them for sale at £20. A laptop is required to do the programming and uploading. Jason A, Duncan, Peter Saturday 10:00 - 12:00 (2 Hours) 10 People (paired people welcome) £15 without Arduino, £25 with
  • Intermediate Arduino workshop
  • Interface with things
  • Libraries and importing and connecting things
  • Boards may be sold as part of the workshop
Mini Robot Event Build a mini fighting robot and fight them! There are limited places and the cost of the workshop includes all the kit materials to build a controllable robot. Sam, James S Saturday 15:00 - 17:00 (2 Hours) Yes £40 10 kits for robots Laser cut bits and solder everything beforehand. Actual building should be an hour. Maybe £30-40 kit or something (yes, and/or just have some loaners that people can donate to drive for a bit, could take a while to make stuff). No wifi control Sam has an alternative method. No soldering.

Confirmed base cost of bought parts is £32.50 - plus some materials and stuff, should be below £35 total so £40 cost (£5 "profit" as the Ferengi would say) seems reasonable.

This includes a standard RC receiver but no transmitter - we will have a couple available to buy (+£25) or alternatively the receiver can be swapped for one of Steve's WiFi boards for +£5.

Note- Hebocon (deliberately terrible combat robots) is also happening at EMF and we can coordinate with them to use our arena for fights and such.

Solargraphy Build your own pinhole camera to trace the path of the Sun from winter to summer. It only takes 10 minutes to create so feel free to drop in anytime during the session! £5 per camera - all materials provided. Gareth, Aaron (and we'll grab people if it's super busy) Sunday 10:00 - 11:30 (1.5 Hours) Drop in sessions (100 cans) Yes (£5) Drop in session like Soldering irons. Film and cans ordered.
Tie-dyeing You'll learn and do tie-dying of a tote bag! Becky, Mark Sunday 12:00 - 13:30 £15 30 Will be taking home in ziplock bag no drying on site so less boxes needed but need tote bags.

Is there a minimum number of seats we have to fill? Definitely want to limit the number of places. Practical workshops are pretty popular.

Think about what equipment we need, how long the session will be, how many would we need to attend, etc.

Day Workshop Times
Fri Morning Pop-Up Cafe 08:30-09:30
Fri Draw Your Ideas for Kids 10:00-11:00
Fri Knot Too Hard (NOT NOTTINGHACK) 11:30 - 13:00
Fri Soldering Workshop (Beginners) 13:30-15:00
Fri An Introduction to the post-apocalyptic skill of spinning yarn (NOT NOTTINGHACK) 15:30 - 17:30
Fri Intro to Roleplaying 19:00-22:00
Sat Morning Pop-Up Cafe 08:30-09:30
Sat Arduino Workshop (Intermediate) 10:00-12:00
Sat Laser Cut Leather (NOT NOTTINGHACK) 12:30 - 14:30
Sat Mini Robot Event 15:00-17:00
Sat Furoshiki (NOT NOTTINGHACK) 17:30 - 18:00
Sun Morning Pop-Up Cafe 08:30-09:30
Sun Solargraphy 10:00-11:30
Sun Tie-dyeing 12:00-13:00
Sun Draw Your Ideas for Kids 13:30-14:30
Sun Let's Make a Tech Speaker Out of You! (NOT NOTTINGHACK) 15:30 - 18:00

Rota for covering non-Nottinghack workshops:

Day Workshop Times Rota Cover
Fri Knot Too Hard (NOT NOTTINGHACK) 11:30 - 13:00 Kate
Fri An Introduction to the post-apocalyptic skill of spinning yarn (NOT NOTTINGHACK) 15:30 - 17:30 Andrew A
Sat Laser Cut Leather (NOT NOTTINGHACK) 12:30 - 14:30 Mike Haber
Sat Furoshiki (NOT NOTTINGHACK) 17:30 - 18:00 Kate and possibly Mike Haber
Sun Let's Make a Tech Speaker Out of You! (NOT NOTTINGHACK) 15:30 - 18:00 Jason, Aaron

Non-Workshop Ideas

  • Snackspace / Tea Urn
  • Not-BarBot - if Jason wants to build one
  • Some kind of big artsy thing (MAYBE Ali)
  • Bottle Rockets :)