EMF Camp 2024

Very rough notes for now.

Event Info

• May 30th to June 2nd 2024
• Eastnor, UK
• https://www.emfcamp.org/about
• EMF Wiki Nottinghack: https://wiki.emfcamp.org/2024/wiki/Nottinghack

Tickets can be provided at a reduced rate for giving a talk.

Who's Going?

Name	Ticket Bought	Transport	Going On	Returning On	Evening Food? (Thursday and Friday)	Notes
Aaron Jackson	Yes	Train / Lift?	Thursday	Monday	Yes	hello
Andrew Armstrong + Sapphira + Jack	Yes	Car	Thursday	Sunday
Sam	Yes	Undecided, have car	Thursday	Sunday/Monday		Space for +2 ppl in car
Becky	Yes	Car	Thursday	Sunday/Monday		(same car as Sam)
JonW	Yes	Car	Thursday	Sunday/Monday
Gareth	Yes	Car	Thursday	Monday
Jason Alexander	Yes	TBC	Thursday	Monday
James S	Yes	Van	Thursday	Monday
Mike H	Yes	Car	Thurs / Fri	Sunday / Monday
Stanley H	Yes	Dads Car	Thurs / Fri	Sunday / Monday
Duncan	Yes	Car	Thursday	Monday	Collective cooking is good	Happy to share transport
Jasmine	Yes	Train/Lift?	Thurs/Fri	Sunday/Monday
Carol	Yes	Train/Car?	Thursday	Sunday/Monday

Stuff to take

Item	Owner / Location	Logistics	Notes
Tea Urn	to buy
Folding tables	to buy, if needed
Food for breakfasts	to buy
Mugs	to buy		Looked into getting Nottinghack Mugs printed, too expensive (Second hand shop wanted 50p each last time)
Snackspace Items	to buy		cans, squash, juice, snacks, noodles, tea, coffee
First Aid Kits	to buy		can go in events box later
Evening Food	to buy		See later section on feeding us
Fridge			Maybe not, maybe
Tent	Ian Turner		Double-check we can borrow this
Fairy Lights	Betty / Aaron		Important to have a stylish village
Strip Lights			Possibly. Might be useful to properly light the tent in the evening
Arduinos	to buy, or use old ones		For workshop, if we do one
Kettle	We have some		To make quick tea, if urn is being slow
Stationary			pens, markers, scissors, etc
Whiteboard	Mikes
Flipchart Paper	To Buy
Events Box			Grab some flyers we recently printed
Water Barrel	Team Storage
Donations Box
Buckets			For storing cans
Hot plate and cooking utensils
Cafetières for making coffee
Stuff for hot drinks
Projector Screen and Projector			Can use the bad one in comfy area
SumUp Card Terminal
389 Badge batteries from 2018	absolutely not

Evening Food

We were thinking about cooking some stuff in the evenings. Suggestions?

• Bean stew and rice
• Curry and rice or chips

2 nights of food Thursday and Friday but not Saturday.

Tents and Stuff

• For an official village
  • https://docs.google.com/document/d/1W6I03A2YjNW6joX4vaBseJdUh1KWUjCksFy8vU3qXss/edit
  • Run own workshops and host others run by EMFCamp
  • Minimum 3 hours per day of activities
  • 1-2 other workshops run by others

Workshop Planning

10 tables and 30 chairs usually available.

Need to cover the 3 hours of non-Nottinghack events as well. Rota will be required.

Talk/Workshop/Event Name	Person	Workshop Tent	Duration and Times It Can	Charge?	Capacity	Notes
Dungeons and Dragons / Intro to Roleplaying	Andrew A, Duncan (Maybe Gareth)	No	2 game tables (10 people?)	3 hours. Maybe early afternoon
Soldering Workshop	Andrew A, Aaron	Yes	1 hour. Morning would be better.	Yes (Maybe £3)	Drop in sessions	Use the badge kits - drop in sessions but we've limited places
GPIO Workshop	Duncan	Yes	??? TBC	TBC	TBC	TBC if this is going ahead and with what items
Morning Cafe	Mike H and son	Yes	Mornings 9 - 10AM Friday, Saturday, Sunday	Yes kinda - charge for tea/coffee	Lots	May include pastries but primarily tea and coffee
Mini Robot Event	Sam, James S	Yes	2 hours in afternoon not Friday (maybe late afternoon 3PM or 4PM Saturday?)	Yes (TBC)	10 kits for robots	Laser cut bits and solder everything beforehand. Actual building should be an hour. Maybe £30-40 kit or something (yes, and/or just have some loaners that people can donate to drive for a bit, could take a while to make stuff)
Tie-dyeing	Becky (probably needs second person)	Yes	Yes (TBC)	1 hour daytime (for starting) maybe an additional 1 hour session the next day to wash it - will confirm	TBC	Needs some stuff to tie dye. Take a clothes line to have it dry on. Need some things like tote bags. Use some old members boxes too.
Mini POV 3 kits	Jon (needs second person)	Yes	2 hours in evening	TBC how many kits?	Yes (Need to check prices)
Draw Your Ideas for Kids	Mike and Stan	Yes	1 hour daytime (morning)	Small workshop	No
Draw Your Ideas for Grown Ups	Mike and Stan	Yes	1 hour daytime (morning)	Small workshop	No	Maybe drop if there is limited space
Solography	Gareth + Aaron	Yes	2 hour daytime on Sunday	Yes (£5)	Drop in sessions (50 cans)	Drop in session like Soldering irons
Arduino workshop	Jason A (+second)	Yes	maybe 2 hours? 3? Not sure if daytime or evening	TBC depends on arduinos (maybe 10)	Yes (TBC)	Intermediate Arduino workshop Interface with things Libraries and importing and connecting things Boards may be sold as part of the workshop

Ideas not finalised:

• Model painting
• Macrame (Ali)
• Solar LED lights? - Ali might be going, maybe interested.
• Punched / Printed card Turing machine (Duncan and Jason)
• Board Games (needs someone to cover the tent though...! 3 hours is a long time to potentially cover)

Is there a minimum number of seats we have to fill? Definitely want to limit the number of places. Practical workshops are pretty popular.

Think about what equipment we need, how long the session will be, how many would we need to attend, etc.

Non-Workshop Ideas

• Snackspace / Tea Urn
• Not-BarBot - if Jason wants to build one
• Some kind of big artsy thing (MAYBE Ali)
• Bottle Rockets :)

Meetings

EMF Camp 2024/2023-12-18 Meeting EMF Camp 2024/2024-01-15 Meeting EMF Camp 2024/2024-02-12 Meeting EMF Camp 2024/2024-03-12 Meeting EMF Camp 2024/2024-04-15 Meeting EMF Camp 2024/2024-05-06 Meeting EMF Camp 2024/2024-05-24 Meeting