EMF Camp 2024

Very rough notes for now.

Event Info

Tickets can be provided at a reduced rate for giving a talk.

Name	Ticket Bought	Transport	Going On	Returning On	Notes
Aaron Jackson	Yes	Train / Lift?	Thursday	Monday
Andrew Armstrong + Sapphira + Jack	Yes	Car	Thursday	Sunday
Sam	Yes	Undecided, have car	Thursday	Sunday/Monday	Space for +2 ppl in car
Becky	Yes	Car	Thursday	Sunday/Monday	(same car as Sam)
JonW	Yes	Car	Thursday	Sunday/Monday
Gareth	Yes	Car	Thursday	Monday
Jason Alexander	Yes	TBC	Thursday	Monday
James S	Yes	Van	Thursday	Monday
Mike H	Yes	Car	Thurs / Fri	Sunday / Monday
Stanley H	Yes	Dads Car	Thurs / Fri	Sunday / Monday

Item	Owner / Location	Notes
Tea Urn	to buy
Folding tables	to buy, if needed
Food for breakfasts	to buy
Mugs	to buy	Looked into getting Nottinghack Mugs printed, too expensive (Second hand shop wanted 50p each last time)
Snackspace Items	to buy	cans, squash, juice, snacks, noodles, tea, coffee
First Aid Kits	to buy	can go in events box later
Evening Food	to buy	See later section on feeding us
Fridge		Maybe not, maybe
Tent	Ian Turner	Double-check we can borrow this
Fairy Lights	Betty / Aaron	Important to have a stylish village
Strip Lights		Possibly. Might be useful to properly light the tent in the evening
Arduinos	to buy, or use old ones	For workshop, if we do one
Kettle	We have some	To make quick tea, if urn is being slow
Stationary		pens, markers, scissors, etc
Whiteboard	Mikes
Flipchart Paper	To Buy
Events Box		Grab some flyers we recently printed
Water Barrel	Team Storage
Donations Box
Buckets		For storing cans
Hot plate and cooking utensils
Cafetières for making coffee
Stuff for hot drinks
Projector Screen and Projector		Can use the bad one in comfy area
SumUp Card Terminal

We were thinking about cooking some stuff in the evenings. Suggestions?

For an official village
- https://docs.google.com/document/d/1W6I03A2YjNW6joX4vaBseJdUh1KWUjCksFy8vU3qXss/edit
- Run own workshops and host others run by EMFCamp
- Minimum 3 hours per day of activities
- 1-2 other workshops run by others

10 tables and 30 chairs usually available.

Need to cover the 3 hours of non-Nottinghack events as well. Rota will be required.

Talk/Workshop/Event Name	Person	Workshop Tent	Duration and Times It Can	Notes
Dungeons and Dragons / Intro to Roleplaying	Andrew A, Duncan (Maybe Gareth)	Yes	3 hours. Maybe early afternoon
Soldering Workshop	Andrew A, Duncan	Yes	1 hour. Morning would be better.	Use the badge kits - drop in sessions but we've limited places
GPIO Workshop	Duncan	Yes	??? TBC	TBC if this is going ahead and with what items
Morning Cafe	Mike H and son	Yes	Mornings 9 - 10AM Friday, Saturday, Sunday	May include pastries but primarily tea and coffee
Mini Robot Event	Sam, James S	Yes	2 hours in afternoon not Friday (maybe late afternoon 3PM or 4PM Saturday?)	Laser cut bits and solder everything beforehand. Actual building should be an hour. Maybe £30-40 kit or something (yes, and/or just have some loaners that people can donate to drive for a bit, could take a while to make stuff)
Tie-dyeing	Becky (probably needs second person)	Yes	2 hours	Needs some stuff to tie dye. Take a clothes line to have it dry on.
Mini POV 3 kits	Jon (needs second person)	Yes	2 hours in evening
Draw Your Ideas for Kids	Mike and Stan	Yes	1 hour daytime (morning)
Draw Your Ideas for Grown Ups	Mike and Stan	Yes	1 hour daytime (morning)	Maybe drop if there is limited space
Solography	Gareth + Aaron	Yes	2 hour daytime on Sunday	Drop in session like Soldering irons

Ideas not finalised:

Is there a minimum number of seats we have to fill? Definitely want to limit the number of places. Practical workshops are pretty popular.

Think about what equipment we need, how long the session will be, how many would we need to attend, etc.