EMF Camp 2024
Very rough notes for now.
Event Info
- May 30th to June 2nd 2024
- Eastnor, UK
- https://www.emfcamp.org/about
- EMF Wiki Nottinghack: https://wiki.emfcamp.org/2024/wiki/Nottinghack
Tickets can be provided at a reduced rate for giving a talk.
Who's Going?
| Name | Ticket Bought | Transport | Going On | Returning On | Evening Food? (Thursday and Friday) | Notes |
|---|---|---|---|---|---|---|
| Aaron Jackson | Yes | Train / Lift? | Thursday | Monday | Yes | hello |
| Andrew Armstrong + Sapphira + Jack | Yes | Car | Thursday | Sunday | ||
| Sam | Yes | Undecided, have car | Thursday | Sunday/Monday | Space for +2 ppl in car | |
| Becky | Yes | Car | Thursday | Sunday/Monday | (same car as Sam) | |
| JonW | Yes | Car | Thursday | Sunday/Monday | ||
| Gareth | Yes | Car | Thursday | Monday | ||
| Jason Alexander | Yes | TBC | Thursday | Monday | ||
| James S | Yes | Van | Thursday | Monday | ||
| Mike H | Yes | Car | Thurs / Fri | Sunday / Monday | ||
| Stanley H | Yes | Dads Car | Thurs / Fri | Sunday / Monday | ||
| Duncan | Yes | Car | Thursday | Monday | Collective cooking is good | Happy to share transport |
| Jasmine | Yes | Train/Lift? | Thurs/Fri | Sunday/Monday | ||
| Carol | Yes | Train/Car? | Thursday | Sunday/Monday |
| Driver Name | Passenger Name | Travelling There | Travelling Home | Max Free Spaces | Boot Space | Notes |
|---|---|---|---|---|---|---|
| Duncan | Aaron | Thursday | Monday | 3 (4 in less comfort) | Estate | Pick up either Beeston or Hackspace |
Stuff to take
| Item | Owner / Location | Logistics | Notes |
|---|---|---|---|
| Tea Urn | to buy | ||
| Folding tables | to buy, if needed | ||
| Food for breakfasts | to buy | ||
| Mugs | to buy | Looked into getting Nottinghack Mugs printed, too expensive (Second hand shop wanted 50p each last time) | |
| Snackspace Items | to buy | cans, squash, juice, snacks, noodles, tea, coffee | |
| First Aid Kits | to buy | can go in events box later | |
| Evening Food | to buy | See later section on feeding us | |
| Fridge | Maybe not, maybe | ||
| Tent | Ian Turner | Double-check we can borrow this | |
| Fairy Lights | Betty / Aaron | Important to have a stylish village | |
| Strip Lights | Possibly. Might be useful to properly light the tent in the evening | ||
| Arduinos | to buy, or use old ones | For workshop, if we do one | |
| Kettle | We have some | To make quick tea, if urn is being slow | |
| Stationary | pens, markers, scissors, etc | ||
| Whiteboard | Mikes | ||
| Flipchart Paper | To Buy | ||
| Events Box | Grab some flyers we recently printed | ||
| Water Barrel | Team Storage | ||
| Donations Box | |||
| Buckets | For storing cans | ||
| Hot plate and cooking utensils | |||
| Cafetières for making coffee | |||
| Stuff for hot drinks | |||
| Projector Screen and Projector | Can use the bad one in comfy area | ||
| SumUp Card Terminal | |||
| 389 Badge batteries from 2018 | absolutely not |
Evening Food
We were thinking about cooking some stuff in the evenings. Suggestions?
- Bean stew and rice
- Curry and rice or chips (Sam & Becky). Likely to contain coconut and peanut unless anyone objects. Won't be too spicy.
2 nights of food Thursday and Friday but not Saturday.
Tents and Stuff
- For an official village
- https://docs.google.com/document/d/1W6I03A2YjNW6joX4vaBseJdUh1KWUjCksFy8vU3qXss/edit
- Run own workshops and host others run by EMFCamp
- Minimum 3 hours per day of activities
- 1-2 other workshops run by others
Workshop Planning
10 tables and 30 chairs usually available.
Need to cover the 3 hours of non-Nottinghack events as well. Rota will be required probably for that too.
| Talk/Workshop/Event Name | Description | Person | Duration and Times It Can | Charge? | Capacity | Notes |
|---|---|---|---|---|---|---|
| Morning Pop-Up Cafe | We will be serving morning tea and coffee - please bring your own mug/flask or you can buy a mug from us (limited in supply!). We will also have some tea and coffee available through the day from a urn at our tent. | Mike H and Stan | Mornings 8:30 - 9:00 Friday, Saturday, Sunday (1 Hour) | Yes kinda - charge for tea/coffee | Lots | May include pastries but primarily tea and coffee |
| Soldering Workshop (Beginners) | Badge soldering workshop for people who haven't soldered before - you can learn how to solder with a simple LED badge kit! Younger children can do this with parental supervision. | Andrew A, Aaron, Caroline (possibly) | Yes (Maybe £3) | Drop in sessions | Use the badge kits - drop in sessions but we've limited places | |
| Intro to Roleplaying | Come along to join a table and learn how to play tabletop roleplaying games. You'll be provided dice, and follow a short scenario with your party! | Andrew A, Duncan | 2 game tables (up to 6 per table) | No | 3 hours. Friday afternoon 3-6PM. | Booked on EMF Camp Website. |
| Mini POV 3 kits | Build a mini-POV kit, which shows up words in the air at night when you wave it around. | Jon (needs second person at least, maybe a 3rd) | Friday 20:00 - 22:00 2 hours (to coincide with sunset) | Yes (£10) | 20 | |
| Draw Your Ideas for Kids | Draw How to Make Toast for Kids is a simple, and fun design exercise that gets everyone to draw and share cool ideas while thinking about systems, purpose, context and toasted bread. | Mike and Stan | 1 hour daytime (morning) all 3 days | No | 20? | |
| Arduino Workshop (Intermediate) | An intermediate Arduino workshop to learn how to code and interface with an Arduino module. The price of the workshop includes the module and breadboard. If you don't have an Ardiuno we have them for sale at £20. A laptop is required to do the programming and uploading. | Jason A, Duncan | Saturday 10:00 - 12:00 (2 Hours) | 10 People (paired people welcome) | Yes (TBC) |
|
| Mini Robot Event | Build a mini fighting robot and fight them! There are limited places and the cost of the workshop includes all the kit materials to build a controllable robot. | Sam, James S | Saturday 15:00 - 17:00 (2 Hours) | Yes £40 | 10 kits for robots | Laser cut bits and solder everything beforehand. Actual building should be an hour. Maybe £30-40 kit or something (yes, and/or just have some loaners that people can donate to drive for a bit, could take a while to make stuff). No wifi control Sam has an alternative method. No soldering.
Confirmed base cost of bought parts is £32.50 - plus some materials and stuff, should be below £35 total so £40 cost (£5 "profit" as the Ferengi would say) seems reasonable. This includes a standard RC receiver but no transmitter - we will have a couple available to buy (+£25) or alternatively the receiver can be swapped for one of Steve's WiFi boards for +£5. Note- Hebocon (deliberately terrible combat robots) is also happening at EMF and we can coordinate with them to use our arena for fights and such. |
| Solargraphy | Build your own pinhole camera to trace the path of the Sun from winter to summer. It only takes 10 minutes to create so feel free to drop in anytime during the session! £5 per camera - all materials provided. | Gareth + Aaron | Sunday 10:00 - 12:00 (2 Hours) | Drop in sessions (50 cans) | Yes (£5) | Drop in session like Soldering irons. Film and cans ordered. |
| Tie-dyeing | You'll learn and do tie-dying of a tote bag! | Becky (probably needs second person) | Sunday 12:00 - 13:00 | £25? (TBC) | 10? (TBC) | Will be taking home in ziplock bag no drying on site so less boxes needed but need tote bags. |
Is there a minimum number of seats we have to fill? Definitely want to limit the number of places. Practical workshops are pretty popular.
Think about what equipment we need, how long the session will be, how many would we need to attend, etc.
Non-Workshop Ideas
- Snackspace / Tea Urn
- Not-BarBot - if Jason wants to build one
- Some kind of big artsy thing (MAYBE Ali)
- Bottle Rockets :)