EMF Camp 2016

Event Info

Date	August 5th-7th, 2016
Location	Loseley Park, Guildford, Surrey, UK map
Ticket Prices	TBA
Official EMF org links	Offical Website; General EMF mailing list; facebook
Availability	There will be 1500 tickets available. Demand looks to be high, so get your ticket early if you don't want to be dissapointed. Also there are likely to be early bird deals if you do that.

Attendees

Who's going?

Be sure to create an account on the Electromagnetic Field Wiki and add yourself to the Nottingham Hackspace Village page.

Last year many of the attendees from Nottinghack each put in some money (around £20 each) to have cooked meals provided for the setup and the entire weekend. Sophie has kindly volunteered to to do this again for EMF 2016, the cost has not been decided yet and may be slightly more than last year to buy some better quality ingredients but if you're interested please mark the Food column with Yes so we can get an idea of how many to cater for.

Name	Ticket Bought	Transport	Food	Going On	Returning On
Paul Meynell	Yes	Car	Yes meaty	-	-
Mick Vaites	Yes	Car	Yes meaty	-	-
Rob H	Yes	Car	Yes	Thu	Mon
Leah	Yes	Car	Yes	Thu	Mon
'RepRap' Matt	Yes	Train	Yes Please	Way early	Way Late
Soph	Yes	Car	Yes	Thu	Mon
Nick B	Yes	Car	Yes	Thu	Mon
Joe	Yes	Will need a lift	Yes	-	-
Kate	Yes	No	Yes	-	-
Alex W	Yes	Car	Yes	-	-
Kirsty L	Yes	As for Alex W	Yes	-	-
James H	Yes	Car	Yes	Thu	Mon
Ant G	Yes	Car	Yes	Thu	Mon
Blake R	Yes	Car	Yes	Thu	Mon
Michael E	Yes	Need a ride	No	Thu night or Fri morn	Sun night
Mouse	Yes	Driving	Yes	Thu	Mon
Toby	Yes	probably car	Yes	-	-
David Hayward	Yes	I have a lift	No	Thu	Sun/Mon
Ben White	Yes	Car	Yes	-	-
Ben White's +1	Yes	Car	Yes	-	-
Jake	Yes	Car	No	Wed	Sun
Ian D	Yes	Car	Yes	Thu	Mon
James Hodgson	Yes	Car	Yes Please	Fri	Mon
David Hopkins	Yes	Passenger in James Hodgson's Car	Yes Please	-	-
Martin Farraway	Yes	Passenger in James H Car	Yes Please	-	-
Matt Little	Yes	No	Yes Please. Veggie please.	-	-
Dominic Morrow	Yes	UNKNOWN	Yes Please. Bloody Meat.	-	-
Gill "Ddiasco" Z	Yes	UNKNOWN	Yes Please. Wild Animals.	-	-
Daniel	Yes	Car	Yes Please	Thu	Mon
Froggy	Yes	None, need a lift	Yes. Soylent green preferred	Fri	Mon
James F	Yes	Passenger in Ian D car	Yes please	Thu	Mon
Michelle S	Yes	Passenger in Ian D car	Yes please	Thu	Mon
Andrew Armstrong	Yes	Car	Yes	-	-
Sapphira	Yes	Car	Yes	-	-
Vicki	Yes	Car	Yes please.	-	-
Spencer	Yes	Car	Yes meaty please.	-	-
Iain Sharp	Yes	Camper	Yes plese	-	-
Joshua Kelly	Yes	Car	Yes	Thu	Mon
Lianne Bartlett-Lowrey	Yes	Car	Yes	TBC	TBC
Dan Martin	Yes	TBC	Yes	Thu/Fri	Mon
Charlotte C	Yes	Car	No	Thu	Sun

Vehicles

This is a list of vehicles traveling to EMF 2016, please update as necessary including any room you have for passengers and stuff.

Vehicle	Driver	Going On	Returning On	Passenger Spaces	Room for Stuff?	Passengers
Car	Rob H	THUR	MON	1-2	Yes
Car	Leah	THUR	MON	1-2	Yes
Car	Soph	THUR	MON	0(food)		Nick
Car	James H	THU	MON		Barbot, Firepit	Martin Farraway
Car	Mouse	THU	MON	TBA	Car full already	TBA
Car	Ben
Car	Jake	WEDS(Or earlier)	SUN	0(taking orga stuff)	A little	Hannah
Car	Ian D	THU	MON	Taken	No	James & Michelle
Car	James Hodgson	FRI	MON			David Hopkins
Car	Alex W	THUR	MON	up to 3	possibly	TBA
Car	Andrew Armstrong	THUR	MON	3 more	Yes depending on people	Andrew
Car	Vicki	?	?	1	Teeny bit.	Vicki
Camper	Toby	Thurs	Mon	1	Small amount of baggage room, but mostly full of Mystery Machine	Toby and David Hayward

Stuff

This is a rough list of (shared) stuff we'll be taking to EMF and will need to find space for in vehicles. There may be space for camping equipment for anyone not traveling by car.

Item	Organising	Transporting
7x bags of firewood for firepit (the size of an ALDI bag for life)	Rob H	Car - Rob H
5x bags of charcoal	Rob H
Bar bot		Car - James H
Booze (for barbot)	Rob H
Light fittings	Rob H
Gas BBQ & Propane Cylinder	Rob H	Car - Rob H
Charcoal BBQ
Food	Soph	Soph (locally once on site)
Fire pong	Mouse
Mystery machine	Toby	Toby
Snackspace
iZettle & Kindle Fire	Rob H	Car - Rob H
Small Fridge	Rob H	Car - Rob H
Fridge	Rob H
Extension leads	Rob H	Car - Rob H
Events box
Fire pit	James H
Rolling Water Barrell	James H
Cooking stuff (pots, pans, sharp knives, chopping boards)	Soph	Soph
Banquet roll (paper table cloth)	Rob H
Eating stuff (plates)

What to Bring

Here are some idea on what to bring with you.

Item	Reason
Decent quality long extension lead	If you want power to your tent
4-way extension lead or similar	Plugs will be limited, bring to ensure you have enough for your devices
Teacup	Having your own teacup you can re-use will help us out
Medication	Bring your own pain killers/hangover cures, we do not supply this! First aiders will be on site.
Camping Chairs	Chairs have been ordered for village use, bring your own to guarantee a place to sit and for your own tent.
Long Ethernet cable	If you want ethernet in your tent
Micro USB cables	The EMF badge charges via a micro USB cable and you'll probably want a spare for your phone/kindle/tablet etc.
Torch	It gets dark at night
Rubber Mallet	To help put up your own tent and others
Drinks	There is a bar but you might want to bring spirits or other drinks for yourself.
Snacks	To keep your going between meals
Toiletries	Stuff to wash with, towels, toothbrush etc.
Raincoat and Wellies	It will probably rain at some point and it's in a field
Sun Cream	There might be sun at some point and you'll be outdoors
Bug Spray	It's near water and some people have tasty blood
Jumpers, Jacket and Hoodies	It will be cold at night and you'll be outdoors

Planning

• Lots of conversation on Slack

For the village this year we are hiring marquees via EMF

• 6x3 m for projects, Barbot, mobile snackspace etc (open to the public and likely facing onto a trackway)
• 6x3 m for food (member only)
• 8 tables
• 20 chairs

We we also be hosting the usual fire pit circle

Meetings

• EMF 2016 Meeting 2015-07-29
• EMF 2016 Meeting 2015-12-10

Nottinghack Projects

If you're planning to do a project to take to EMF 2016 and might want to collaborate with others or group together for transport etc, please consider adding a page to this section.

• BarBot - Mouse is looking for volunteers to run BarBot. It's a lot of work, but a lot of fun too. We need at least three people during the event and one coordinator/planner pre- and during the event. Unpaid, but maybe you get a T-shirt. Contact Mouse if you'd like to be involved.
• Pedal Powered Bad Movie Night, if Doc little is interested in setting it up!
• Giant knitting, as per The Manly Art of Knitting

Restrictions

• Fire installations (propane puffers and such) are welcome, although all fire stuff must be raised off the ground to avoid turf damage.
• Vehicles (art cars and such) are still be be decided by EMF org. Maybe in a separated are away from general camping.

Transport

Option 1: Van Hire

• Quote for Luton van hire for Wed before event to Tue after from Watts Van Hire, Radford: "£360.00inc plus £250.00 credit/debit card refundable deposit, includes 1000 miles 20p per mile thereafter."
• Needs a driver able to do van pickup and drop off
• Con: It's sort of a pain in the butt
• Pro: Probably cheapest way to do it for lots of stuff
• Pro: Known quantity - we've done it before

Option 2: Commercial Palletised

• Pallet loads are a standard size (length=1m, width=1.2m height=1.8m)
• You can do half height (0.9m) or 'quarter' height (0.6m) ones too, but need to make sure they can have more pallets stacked on top, which could be real heavy!
• Packing quality is importart. Load must stay within footprint of pallet, withstand transport jolts & movement and be weatherproof
• Approx cost for 1 x full height pallets to EMF site from the space: £50-£75 +VAT for economy (2 day) delivery
• Easy quotes here (probably not the cheapest): http://bit.ly/1LzYUzN
• Pro: Scalable - we only pay for what we use, and with more money we can take a crazy amount of stuff for basically the same amount of effort
• Pro: Easy - pick up from space, drop at site (there is an EMF staging are for deliveries)
• Con: Probably more expensive than a van
• Con: Have to arrange time for pickup/drop off and have people at the space to handle it

Link to interesting things

• Fire puffers design
  • Similar idea, smaller scale, but with a good build log: build, demo.
• push the tempo - this would've been both hilarious and injurious - too much risk!
• bench car

Misc other ideas

• Everyone wearing giant heads with J face.