2012-04-04 Minutes

Action Overview

Actions are now kept on the Action List

Roll Call

Board Members

• Dominic Morrow (via Skype)
• Michael Erskine
• James Hayward (JH)
• David Hayward (DH)
• Matt Little (MLi)
• Matt Lloyd (MLl)

This meeting was quorate

Members

• Kate
• Tom G
• Andrew
• Hayley T
• Gillian

Actions Update

Action List has been brought up to date

Financial Update

On the wiki: Financials 2012 March

AOB

Mailing List

Michael raised that the mailing list seems to have a lot of "crazy" on each month. Would like this reviewed. General agreement that it would need to be treated carefully to avoid re-starting any arguments, but that we should try to review each month.

Hackspace Party

It was agreed to move the party to the end of 26th May as the organisers can't make the 5th May.

Front door

Security discussions agreed front door hasp needs changing. David Clarke has managed to find the panic bar for £15 instead of £60, Matt Lloyd would like to buy the associated code lock for £81.50 +VAT&Delivery. Agreed.

Events

We need to attend more events. Kate to investigate appropriate ones and raise volunteers.

Full Minutes

Time	Name	Minute
20:04	Nachimir	Nottinghack Board meeting about to start, 4/4/2012
20:04	msemtd_	present: NOT JAKE
20:04	Nachimir	Roll call: 5 board members, Dominic remotely. Michael E, James H, David H, Matt Little, Matt Lloyd
20:04	Nachimir	Kate B, Tom G, Andrew A, Hayley T, Gillian.
20:05	Nachimir	2. Actions Update
20:06	Nachimir	Draft constitution: Not done (All before done).
20:07	Nachimir	Troublesome member process discussion: Closed, most pertinent parts will be brought to next board meeting.
20:07	Nachimir	Member audit and code change: Done, 1 week notice of code change out tonight.
20:08	Nachimir	Welding mask and supplies: Bought, pledges not collected yet.
20:08	Nachimir	No update on spray booth.
20:08	Nachimir	Minutes not added to wiki yet
20:08	LWK_mac	some still not added
20:08	Nachimir	No idea on Risograph, or project area, as Pat and Marcus not present.
20:09	Nachimir	3. financial update
20:09	LWK_mac	Start bank balance: £1,957.66
20:09	LWK_mac	Out: £1,350.76
20:09	LWK_mac	In: £1,380.91
20:09	LWK_mac	End: £1,987.81
20:09	LWK_mac	Paypal Start: £35.76
20:09	LWK_mac	Paypal End: £35.76
20:09	LWK_mac	Cash Start balance: £0.00
20:09	LWK_mac	Cash In: £695.66
20:09	LWK_mac	Cash Out: £473.99
20:09	LWK_mac	Cash End: £221.67
20:09	LWK_mac	[edit
20:09	LWK_mac	Start: 77
20:09	LWK_mac	New: 2
20:09	LWK_mac	Ex: 2
20:09	LWK_mac	End: 77
20:09	LWK_mac	Average membership due: £14.06
20:09	LWK_mac	[edit
20:09	LWK_mac	[edit
20:09	LWK_mac	BizSpace: £840.07
20:09	LWK_mac	Talk talk: £28.74
20:09	LWK_mac	Insurance: £65.39
20:09	LWK_mac	Other: £276.37
20:09	LWK_mac	[edit
20:09	LWK_mac	Membership dues: £1005.35
20:09	LWK_mac	Petty Cash Deposits: £215.06
20:09	LWK_mac	Workshops: £143
20:09	LWK_mac	Donations: £
20:09	LWK_mac	Events: £
20:09	LWK_mac	Pledges: £17.50
20:11	Nachimir	First time we've taken more than £1000 in a month in membership fees.
20:12	Nachimir	Matt Lloyd: We've also started tracking cash in and out of the space properly, including donation, workshop fees, etc.
20:12	Nachimir	James: Recent trip to Makro not included (£130 of supplie for snackspace), because that was in the first few days of April.
20:14	Nachimir	4. AOB
20:14	Nachimir	Michael E: It seems every month we have a load of crazy come up on the mailing list. We should have a review of everything that winds people up.
20:15	Nachimir	James: Is that because you think the board meetings aren't long enough? <laughter>
20:15	Nachimir	Michael: Discussions of security, CCTV, and a process by which we might have to ban bad 'uns have caused a lot of controversy. We should bring them to some sort of conclusion.
20:15	Nachimir	James: Next board meeting should have a wash up for some of those.
20:16	Nachimir	Dominic: The mailing list is kind of the place for that, because they can be protracted and have counterpoints, etc.
20:16	Nachimir	Matt Little: Review of what's been discussed is not a bad thing.
20:16	Nachimir	James: We have to be careful it doesn't kick off the arguments again.
20:16		snim2 joined the chat room.
20:17	Nachimir	Matt Little: I think we've got down that we're going to have a party on May 5th, to mark one year in the space.
20:17	Nachimir	Kate: We're postponing it a week.
20:17	Nachimir	James: We can't, because the trip to Southwold is the week after.
20:18	Nachimir	Kate: The people organising it will be away.
20:18	Nachimir	Motion to move the open day and party, general agreement.
20:19	Nachimir	Dominic: Why not have it just before Maker Faire?
20:20	Nachimir	Kate and David: You'll be organising too much stuff.
20:20	Nachimir	(Various): Have a week before Maker Faire, 26th of May. That way, split up organisational load and have another opportunity to promote DMMF.
20:22	Nachimir	James: Any other any other business?
20:22	Nachimir	(Discussion about Rubik's workshop in Derby between Dominic and Michael E).
20:25	Nachimir	Matt Lloyd: From the security email discussion. One thing on it was the rubbish hasp on the door. Mentioned £168 for panic bar and code lock. David Clarke manage to find the panic bar for £15, instead of £60. Matt wants to go ahead on getting the codelock to go with it for £81.50p + VAT and delivery.
20:25		LWK_win joined the chat room.
20:25	Nachimir	Matt Ll: Anything that uses a key will cost us the same in key cutting.
20:26	Nachimir	No objections, motion passed.
20:26	Nachimir	Kate: We could do with an event shelter. My work has them in stock, 12ft by 12ft, will be about £120.
20:26	Nachimir	About a tenner per side for extra ones.
20:27	Nachimir	Dominic: Not saying we shouldn't get it, but we have no events we'll need it for at the moment.
20:27	Nachimir	Kate: Only mentioning it now because when we have them, they go quickly. It's also a professional one, so quite strong.
20:27	Nachimir	Matt Little: I have a cheap one we can use. I don't think we should be buying one yet.
20:28	Nachimir	Kate: will send round a link.
20:28		LWK_win_ left the chat room. (Ping timeout: 246 seconds)
20:28	Nachimir	James: The event Kate and Dominic ran brought in £208, so we should be aiming to do that every month if we can over summer.
20:28	Nachimir	Dominic: Agree, but you have to have the events, which I don't see at the moment.
20:29	Nachimir	Kate: I'll start researching Nottingham events that we can go to.
20:29	ChickenGrylls	18? or 80?
20:29	Nachimir	18
20:29	ChickenGrylls	also who's doing the Rubik's cube
20:29	Nachimir	Michael E.
20:30	Nachimir	Matt: We need willing people to run events, and we need to make it easy for them.
20:30	Nachimir	David H: Snienton market stall is £18 a day. If we wanted to build some support locally and had projects to show off, that would be very doable.
20:30	ChickenGrylls	Derby Makers have been invited to the "Vintage" festival in Kettering
20:30	ChickenGrylls	in July
20:30	Nachimir	David to raise Snienton market on mailing list.
20:33	Nachimir	Dominic: 1 item. Earlier, listed up the camping event in Southwold. Arranged with Tim Hunkin for 10 - 15 to go visit his workshop. £5 deposit on Eventbrite.
20:33	Nachimir	Dominic holds James underpants up to webcam
20:34	ChickenGrylls	shortest and oddest
20:34	Nachimir	James: Any other any other any other business?
20:34	Nachimir	No?
20:34	Nachimir	Meeting adjourned.