2013-02-06 Minutes

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Roll Call

Board Members

• David Hayward
• Dominic Morrow
• James Hayward
• Matt Lloyd
• David Clarke
• Jake Howe
• Kate Bolin

This meeting was quorate

Members

• Michelle
• James
• Russell
• Daniel
• Gill
• Michael E
• Lionel
• Ian
• Matt L
• Michael W
• Adam F

Full Minutes

Time	Name	Minute
20:05	Nachimir	Nottinghack members meeting about to start, 06/02/2013. Roll call: David H, Dominic M, James H, Matt Ll, David C, Jake H, Michelle S, James F, Russell H, Daniel, Gill Z, Michael E, Lionel, Ian D, Michael W.
20:05		gmjhowe joined the chat room.
20:05	Nachimir	Kate B joins.
20:05	Nachimir	Item 1: Action update.
20:05	Nachimir	1. Pick up club mate: No. dominic: Going to manchester in future, but no schedule.
20:06	Nachimir	2. Organise Festivus party. (Huh. Done).
20:06	Nachimir	3. Cleaning quote: Not asked Joyce yet. Dominic: Does David C fancy asking?
20:06	Nachimir	Adam F joins
20:06	Nachimir	Matt Little joins
20:06		Aeish joined the chat room.
20:07		Aeish is now known as Froggy.
20:07	Nachimir	4. Buy event shelter in February. Dominic: Can borrow mine at any point. We should probably wait until May. Kate: If the weather is good, we might sell out.
20:08	Nachimir	Kate: They're heavy, need a driver to take to events too.
20:08		msemtd joined the chat room.
20:08	Nachimir	5. Liase with other hackspaces re: maker faire. Dominic: Ongoing. Kate: Nottinghack application has been accepted. Asked to be near UK makerspaces, but no details on that yet.
20:10	Nachimir	6. Cost new shelves for members room: Matt Lloyd - prices added to wiki. Need to look at trade prices from Travis Perkins. David C: £68.52 from TRavis Perkins, 18mm ply.
20:11	Nachimir	Delivery £18, but rep said free delivery.
20:12	Nachimir	7. Hackspace video: David and Jake to list members with projects needed for cutaways.
20:13	Nachimir	Dominic: We're going to be on BBC Click on the 16th Feb, in LeftLion next month. Would be good to get it done before either.
20:15	Nachimir	8. Draft Expenses policy posted to list: Not done due to conflict on list. On wiki though.
20:15	Nachimir	9. Talk to Wendy about lathe expenses for wood lathe: Done.
20:15	Nachimir	10. Pay David Clarke's expenses for wood lathe: Done.
20:15	Nachimir	11. Email list regarding historic wood lathe pledges. Done.
20:16	Nachimir	12. Pillar drill: Done.
20:16	Nachimir	13. Quotes for stickers: Kate, not done yet.
20:17	Nachimir	14: Masks and PPE: Mouse away, not done yet. No filters for spray mask yet.
20:17	Nachimir	15. Guidance for new members: Kate and David: Drafted, needs more work.
20:18	Nachimir	16. Acquire parts draws and stock of fixings, David C: Parts drawers acquired and up, first batch of fixings ordered today. Another order next week.
20:19	Nachimir	would like to include in that: A couple of thousand suitably sized labels. Still money for that left in budget.
20:19	Nachimir	17. Buy large gas cannister for welding: Russell. Not done yet.
20:19	Nachimir	18. Documentations for young hackers, James H. Written, but not posted yet.
20:19	Nachimir	19. Research lone worker alarm device, Dominic: Not done.
20:20	Nachimir	20. Monthly snackspace run: James and Dominic: Done.
20:20	Nachimir	21. Re-run numbers on hackspace loan.
20:20	Nachimir	(Matt Lloyd - not done yet)
20:21	Nachimir	22. Make offer on CNC machine: David H: Done, budget agreed at board meeting was too low for Ash.
20:21	Nachimir	23. Obtain quote for servicing knitting machines: Dominic. Not done. Kate: We have people interested in looking at them and giving demos.
20:22	Nachimir	24. Produce Do not hack guidance. Dominic: Written, but not posted yet because of mailing list troubles.
20:23	Nachimir	Actions done for now.
20:23	Nachimir	Item 3: Financial update.
20:23	Nachimir	Matt: Not today.
20:23	Nachimir	Jake: No, you misunderstand. We've got to the point in the agenda where…
20:23	Nachimir	Matt: Um, we spent some money, we got new members…
20:24	Nachimir	Jake: Oh, this is the big overview is it?
20:24	Nachimir	Some laughter.
20:24	Nachimir	Matt: Sorry, can't right now because the spreadsheet take a lot of work to update. Dominic: Well we shouldn't agree any expenditure at this meeting then.
20:24	Nachimir	Item 4: Wall of faces. Kate: Have been pricing up cork tiles.
20:25	Nachimir	Jake: Well unfortunately this is expenditure we could do with agreeing tonight. About £70 for shelves and £30 for cork.
20:25		kimjonggill left the chat room. (Ping timeout: 245 seconds)
20:25	Nachimir	Kate: Matt just found a stack of cork tiles for £9.
20:26	Nachimir	When we mentioned this on the list, someone said they'd make a frame for it. We could just do that, and glue it, nail it, whatever you do to stick the cork on that wall.
20:27	Nachimir	Dominic: I think David Clarke is going to explode.
20:27	Nachimir	(some discussion about sticking them on a board rather than directly to the wall).
20:27	Nachimir	Agreed for Matt to buy one pack of floor tiles for £9.
20:28	Nachimir	Jake: What about the shelves?
20:28	Nachimir	David H: Member count is 144 at present. We can probably afford those shelves.
20:29	Nachimir	Dominic: There are a bunch of ex-members boxes in there. Do we need to do it now?
20:29	Nachimir	James: We have to wait a few months though, because we can't just throw people's shit away immediately.
20:30	Nachimir	James: Do we need to do it this month? When will the mill be done? That accounts for availability of the shelf builder…
20:30	Nachimir	Dominic: Probably don't need to do anything on this before the 1st of March.
20:30	Nachimir	No objections.
20:31		NondoX joined the chat room.
20:31	Nachimir	Michael E: Still on wall of faces. We're not actually getting the thing done. We should just be putting pictures up regardless of cork. I'd like people to add more to the wiki page so we can stick them up.
20:32	Nachimir	Jake: If people don't have pictures of themselves they like, I can take nice portraits.
20:32	NondoX	sorry im late hotel wifi is pants.
20:32	NondoX	is there a camera available at teh hackspace to take `wall of faces` pics with?
20:32	Nachimir	(I'll email the minutes out later Tom)
20:32	NondoX	ok
20:33	Nachimir	Action: Adam F: Prit loads of images off flickr to go on the wall of faces.
20:33	Nachimir	*print
20:33	Nachimir	Item 5. Superfast broadband. Daniel: That's it really do we want superfast broadband? Everyone: Yes. Wait. How much extra?
20:34	Nachimir	Daniel: £20 extra per month, 24 month contract.
20:34	Nachimir	Dominic: There will still be a hackspace in 24 months. We should have the best broadband we can get.
20:35	Nachimir	James: We don't need to be in a contract like that to get fast broadband. Need to look into costs like switching, moving, etc.
20:36	Nachimir	James: My worry is whether we could move with the contract. Whose name is it in? Dominic: Nottingham Hackspace ltd.
20:36	Nachimir	James: Let's do it then.
20:36	Nachimir	Russell: Friend of mine has two dark fibres that ring the country, looking for a business to use it in Nottingham. 24 month commitment might preclude us from that.
20:37	Nachimir	Dominic: Price it up as an option.
20:37	Nachimir	Jake: Is this something that can wait a month? People: Yes, requires more research.
20:37	Nachimir	Action: Daniel to do more research and present at the next meeting.
20:38	Nachimir	James: Wifi is getting quite overloaded on the open hack nights now. 250 IP addresses, the number of devices people are bringing is actually close to using it up. Need to fix it.
20:39	Nachimir	David: Wifi in workshop completely broken too.
20:39	Nachimir	Item 6: A.O.B.
20:39	Nachimir	Adam F: Gemucon coming up in Nottingham, have a lot of cosplayers. They could do with a workshop with glue guns etc. to stick bits of costumes together. Sent them email.
20:40	Nachimir	Would be a good opportunity to promote the hackspace. Dominic: Possibly have a fringe event at the hackspace.
20:40	Nachimir	Kate: Can sort a fix-it-kit.
20:41	Nachimir	AOB from Dominic: propose we have a hack the website day. Well, not hack it, you know what I mean.
20:41	Nachimir	Upcoming media focus, there's a bunch of information that's out of date. We should clean it up before we're getting all of that promotion.
20:42	Nachimir	Suggest we come in on a weekend day, get a load of pizzas, all sort it out.
20:42		emilepet_ left the chat room. (Remote host closed the connection)
20:44	Nachimir	Dominic calls for people to step up. *tumbleweed*
20:44	Nachimir	Matt Little: There's an arduino workshop being run by people other than the main core of active members.
20:44	Nachimir	Dominic: Keen for more people to get involved in doing stuff.
20:46	Nachimir	Kate suggests 13th, 14th, or 15th. James: 14th is open hack.
20:47	Nachimir	Michael: It's as quick to make the fix as it is to write it down for someone else to do. Kate: Not the case for all pages.
20:47	Nachimir	James: Michael, that doesn't empower other people to feel like they can do stuff.
20:48	Nachimir	Dominic: We've got this media stuff coming up, the website needs fixing.
20:48	Nachimir	Michael W: Getting together would allow us to do some look and feel work. Website doesn't work really well on low end devices, might be able to work on that.
20:49	Nachimir	(Some people could do the 15th).
20:50	Nachimir	General agreement: Friday the 15th. Mchael E: We have a website page on the wiki, and a to do list. Can see problems already, but don't have access to fix necessarily.
20:51	Nachimir	So I'll update the to do list. Dominic: Kate has been updating for the past few months, and without that, we'd have nothing new up there.
20:52	Nachimir	End of A.O.B. Meeting closed.